Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, June 24, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on June 24, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. l. Roll call: Present were Board Members Erin Jones, Steve Kryger; Peggy Montgomery and Paul Schroeder. Also present were Assistant Director Matt Kovar, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. Absent: Susan McCalman. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the June 18, 2019, Special Board Meeting: Motion: Kryger; Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: 2 Financial Report: 3 Library Board Report: Plans for the August 23-24 Jim Gill Concert and Workshop, events focused on young children, are nearly complete. La Vista Library is handling a large portion of the arrangements this year. Jake' s story time videos, available through Facebook, are very popular; new videos are posted approximately once every week. The goal is to reach individuals who may not be able to make it into the library, as well as to attract families to come to the library. There were 85 attendees at the recent Book Festival, and everyone appeared to enjoy it. In order to appeal to a larger crowd, the plan for future book festivals is to schedule them during the month of November, in time for the holiday season. The HV AC repair is nearly complete. D. Agenda Items 1. Old Business: a. Library Policy Review: The Board Members made suggestions for changes to the Confidentiality of Patron Records and the Security Camera Policy. There will be further discussion and possible approval at the July 22, 2019, Board meeting.  2. New Business: a. Library Board of Advisors Bylaws: The Board Members made suggestions for changes to the Library Board of Advisors bylaws. There will be further discussion and possible approval by the Board Members at the July 22, 2019, Board meeting. If there is a majority vote, the proposed amendments will be placed on the agenda for approval by the City Council. After discussion of the Board Secretary role, it was decided that the officer position of Board Secretary will be elected from among the appointed Library Board Members at the July 22, 2019, Board meeting. The Secretary will serve until the annual officer election in December 2019. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:30 p.m. Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:30 p.m. The next meeting will be July 22, 2019, at 4:30 p.m., in the South Meeting Room.