Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, July 22, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on July 22, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. 1. Roll call: Present were Board Members, Steve Kryger; Susan McCalman, Peggy Montgomery and Paul Schroeder. Also present were Library Director Matt Kovar, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. Absent: Erin Jones. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Kryger; Second: Montgomery. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the June 24, 2019, Board Meeting: Motion: McCalman; Second: Kryger. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director's Report 1. Correspondence and Communications: None. 2. Financial Report: The FYI 9-20 draft budget was submitted to the City Administration; the first reading by the City Council will be August 6. The final FY18-19 budget amendment will include funding of various projects at the library to rearrange office space and to purchase necessary furnishings . 3. Library Board Report: Director Kovar spoke about the library statistics in comparison to last year's numbers. Overall, the numbers are good but have been affected by the weather and the reduced number of Youth Services programs. The last day of the Summer Reading Programs is Friday, July 26. The library is hosting the Cooperation BEST Breakfast on July 29. The dates for the Jim Gill events are August 23-24. The Papillion Arts Council has funded the purchase and sponsorship of the butterfly bench placed outside the front entrance of the Library; it will be the first bench completed. Interviews for the Youth Services Manager are in progress. The posting for the Assistant Director position will be available soon. Kovar and Mary Gubbels met with the Papillion Landing architects to make decisions on the Digital Library furniture.  The most recent annexation project in Papillion was discussed and how the residents will be notified of the library membership policy. D. Agenda Items 1. Old Business: a. Library Policy Review - questions and comments on proposed revisions: Kovar presented a plan for revisions to the library policies. Each of the relevant policies will be reviewed for changes at various board meetings and will be approved as a single document when complete. The Confidentiality of Patron Records and Security Camera policies were reviewed and placed in the document for later approval. b. Library Board of Advisors Bylaws - questions and comments on proposed revisions: The suggested changes to the bylaws will be incorporated into a final document and placed on the agenda for approval at the August 26, 2019, Library Board meeting; it will then be placed on a meeting agenda for approval by the City Council. 2. New Business: a. Appointments and Election of Library Board Secretary: Nomination of Steve Kryger as Library Board Secretary: McCalman; Second: Montgomery. Roll Vote: Jones: absent, Kryger: abstain, Mccalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. Kryger selected Pat Houser as the secretary designee. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:48 p.m. Second: McCalrnan. Roll Vote: Jones: absent, Kryger: yes, Mccalman: yes, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:48 p.m. The next meeting will be August 26, 2019, at 4:30 p.m., in the South Meeting Room.