Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, January 27, 2020 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on January 27, 2020, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Chairperson Susan McCalman at 4:35 p.m. 1. Roll call: Present were Board Members Steve Kryger, Susan McCalman, Peggy Montgomery and Melissa Panko. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. Absent: Erin Jones. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Panko; Second: Montgomery. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. 2. Approval of the Minutes of the December 16, 2019, Boaro Meeting: Motion: Panko; Second: Montgomery. Roll Vote: Jones: absent, Kryger: abstain, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. C. Library Director's Report 1. Correspondence and Communications: None. 2. Financial Report: Kovar indicated thalFY19-20 budget spending is on target as indicated on the expenditures report ending December 31, 2019. 3. Library Board Report: Assistant Director Lacey. Partlow introduced herself and spoke about her background. The Historical Society provided a book of photos from the 100-year anniversary in 1970. The photos are being scanned as part of the Papillion 150 digital photo archive. The Lions Club spaghetti dinner was successful and entertaining. The library logo was updated to reflect the addition of the Digital Library as part of the Papillion Public Library; library cards were redesigned also. The library will be fully staffed when all paperwork is processed for the positions of Papillion Landing Library Specialist and two Library Aides. There was discussion of the progress of the Digital Library including equipment and patrons. The grand opening is in March.  The recent "Frozen" event drew more than 250 people. The events included watching the movie, plenty of snacks, and the main character Elsa was in attendance. The Youth Services is boosting the tween and teen programs. D. Agenda Items 1. Old Business: a. Library policy review : Kovar will send out the latest edits of the library policies to the board members and plan to vote on their approval at next month's board meeting. 2. New Business: None E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. Comments from the Friends of the Library/Library Foundation: The Library Foundation is looking for new members; interested parties can contact Bob Frederick or Matt Kovar. 3. Comments from the City: Plans are underway to hire a Deputy City Administrator soon. F. Closed Session: Litigation, Personnel Matter, and egotiations (if applicable): None. G. Adjournment: Kryger motioned to adjourn the meeting at 5:35 p.m. Second: Montgomery. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Meeting adjourned at 5:35 p.m. The next meeting will be February 24, 2020, at4:30 p.m., in the South Meeting Room.