Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, June 28, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on June 28, 2021, at 4:34 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:34 pm. 1. Roll call: Present were Board Members Erin Jones, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, Deputy City Administrator Phil Green, and Library Secretary Pat Houser. Absent: Steve Kryger and Peggy Montgomery. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the May 24, 2021 Board Meeting: Motion: Jones; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: The financial report effective May 31, 2021 was distributed for review. Matt provided information for upcoming projects expected to be complete before the end of the budget year. 3. Library Board Report: The library has been incredibly busy; comparison stats from last year are impressive with circulation numbers rebounding from the pandemic. Computer use is strong. Lacey participated as a judge for the Papillion Days Kiddie Parade. The library booth at the Papillion Farmer’s Market has been very popular. The booth will continue through the rest of the market season. Prenda has been added as a new coding database, and will be available to patrons beginning in July. The pass program has had a huge response. We currently offer passes for the B-Cycle program, Fontenelle Forest, and Lauritzen Gardens. Additional affordable and workable passes are being considered. Several collections have gone back into circulation, including book buddies, board games, toy bags and book bundles. The historic photos archive was released to the public. Items are being added specific to the history of the library.  The new 3D printer at the Digital Library is available for patron projects. Over 200 readers are enrolled for the 1,000 Books Before Kindergarten program. MaLinda McEntire was promoted to the Public Services Manager position. Her previous position as Technical Services Librarian will be advertised for application soon. Tressa Eckermann started as a new Library Aide on June 24. The library will receive funds from the Nebraska Library Commission as part of the American Rescue Plan. Full details were not released. Another UNO Library Science student will be completing their practicum at Sump during the fall semester. Matt will participate in the Leadership Sarpy program, which begins in July and continues over the next year. The program is run by the Chamber of Commerce and provides opportunity for networking with other community leaders. D. Agenda Items 1. Old Business: a. Future policy reviews: There was not a policy to review at this meeting. The Code of Conduct policy will be reviewed at the July board meeting. b. Library Board Continuing Education – July selection. The board chose Policies and Strategic Planning as the July continuing education discussion. c. Summer Reading Program: The participation stats for the Summer Reading Program are 1045 youth and 219 adults. There are more than 200 participants over previous years’ records. Beanstack has provided more flexibility with the various programs. Live Storytime has been very popular. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Doug appreciated the opportunity to attend the Mayor’s dinner during Papillion Days. He also extended thanks to the library staff for their dedicated work. 3. Comments from the Friends of the Library/Library Foundation: Matt indicated that the bookstore has been busy since reopening. 4. Comments from the City: Phil congratulated the board and library staff for their contribution to the community. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:17 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:17 pm. The next meeting will be July 26, 2021, at 4:30 pm.