Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, September 12, 2019 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by telephone conference call, pursuant to A.R.S. §38-431(4). 2. STUDY SESSION ITEMS The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 19-336 Review of Town Hall Remodel of Front Entry and Consideration of Donated Ed Mell Sculpture to Honor Donors to Paradise Valley Mountain Preservation Trust 30 Minutes Staff Contact: Jason Harris, 480-348-3622 Attachments: PowerPoint Town Hall Entry Remodel V2 Town of Paradise Valley Page 1 Printed on 9/10/2019 Town Council Meeting Notice and Agenda September 12, 2019 19-315 Discussion of Lavitt Manor II Final Plat, a Two Lot Subdivision with Private Road, Located at 7525 North Ironwood Drive 20 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: Vicinity Map & Aerial Photo Final Plat Application & Narrative Final Plat, Paving, G&D, and Landscape Plans Drainage Report Water Service Impact Study & Hydrant Flow Test Utility Will Serve Letters Drainage Easement Agreement Access Easement & Private Road Maintenance Agreement Public Comment July 16, 2019 Planning Commission Meeting Minutes Noticing Materials - Planning Commission Public Meeting Power Point Presentation 19-329 Discussion of Amendment to the Town’s Investment Policy 30 Minutes Staff Contact: Douglas Allen Attachments: 00 Pp Investment Policy - LGIP 01 PV Investment Policy 2016 - LGIP p3 02 PV Investment Policy 2006 03 PV Investment Policy Changes 2000 04 GFOA LGIP Best Practice 05 GFOA LGIP and the Financial Crisis - Lessons Learned 06 LGIP Web links 3. EXECUTIVE SESSION 19-325 Discussion or consultation with the Town Attorney to consider the Town's position regarding a potential Settlement Agreement regarding Case Number CV2018-015014 as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice regarding condemnation law as authorized by A.R.S. §38 431.03(A)(3.) Town of Paradise Valley Page 2 Printed on 9/10/2019 Town Council Meeting Notice and Agenda September 12, 2019 19-318 Discussion or consultation with the Town Attorney to consider the Town's position regarding Development Agreement negotiations related to the East Lincoln Drive South Development Area authorized by A.R.S. §38 431.03(A)(4) and/or legal advice regarding the development area as authorized by A.R.S. §38 431.03(A)(3.) 19-317 Discussion and consultation with the Town Attorney regarding contract negotiations, pending or contemplated litigation, or settlement agreements related to Five Star Development project as authorized by A.R.S. §38-431.03(A)(4) and/or discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3). 19-320 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 4. BREAK Town of Paradise Valley Page 3 Printed on 9/10/2019 Town Council Meeting Notice and Agenda September 12, 2019 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* Remarks by Mayor Bien-Willner 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-321 Minutes of Town Council Meeting June 13, 2019 Attachments: Minutes June 13 2019 19-322 Minutes of Town Council Special Meeting July 1, 2019 Attachments: Minutes July 1, 2019 19-323 Minutes of Town Council Special Meeting August 19, 2019 Attachments: Minutes August 19 2019 19-327 Appointment to the PV Arts Board Recommendation: Appoint Mary Hamway to fill the unexpired term on the PV Arts Board through March 2020. Staff Contact: Duncan Miller, 480-348-3610 Attachments: Resolution - PV Arts Board Organizational Guidelines Town of Paradise Valley Page 4 Printed on 9/10/2019 Town Council Meeting Notice and Agenda September 12, 2019 19-316 Consider Acceptance of Governor’s Office of Highway Safety Grants Recommendation: Accept two Governor’s Office of Highway Safety DUI grant for $20,000 each. Staff Contact: Chief Peter Wingert Attachments: 2020 Award Letter Paradise Valley PD.pdf 19-330 Approval of Town participation in and administrative support for the Town of Paradise Valley Fifteenth Annual Veterans’ Appreciation Vintage Car Show to be held on Saturday, November 9, 2019 Recommendation: Authorize Town Participation in and Administrative Support for the Town of Paradise Valley Fifteenth Annual Veterans’ Appreciation Vintage Car Show. Staff Contact: Diane Wayland, Legal Support Specialist, 480-348-3530 19-331 Report to Town Council on Expenditures Pursuant to Town Code Section 3-8-7 Recommendation: Affirm / approve the renewal of the Police Department’s New World System annual maintenance agreement with Tyler Tech in the amount of $154,963 for the service period July 1, 2019 to June 30, 2020. Staff Contact: Douglas Allen Attachments: Town Code Sections 3-8-3 to 3-8-8 Tyler Tech NW Invoice 030-17374 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-335 Approval of Conditional Settlement with Abdul A. Mahmood and Erum Noon, Case No. CV 2018-015014. Staff Contact: Andrew Miller, 480-348-3691 Town of Paradise Valley Page 5 Printed on 9/10/2019 Town Council Meeting Notice and Agenda September 12, 2019 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 19-324 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 09 06 19 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE Pursuant to A.R.S. § 38-431.02, notice is hereby given to the general public and to the Town Council of the Town of Paradise Valley that a quorum of Council Members may go to the Rita's Kitchen, Camelback Inn, 5402 E Lincoln Drive following the Town Council meeting. No policy matters will be discussed and no legal action will be taken. *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 9/10/2019