Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, June 11, 2020 1:30 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. 2. EXECUTIVE SESSION 20-240 Discussion or consultation with the Town Attorney to consider the Town's position regarding contract negotiations with Experience Scottsdale as authorized by A.R.S. §38 431.03(A)(4) and legal advice as authorized by A.R.S. §38 431.03(A)(3). Town of Paradise Valley Page 1 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-249 Discussion and consultation with the Town Attorney regarding contract negotiations or pending or contemplated litigation, related to Five Star Development project as authorized by A.R.S. §38-431.03(A)(4); discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3); and legal advice regarding zoning application for Palmeraie as authorized by A.R.S. §38-431.03(A)(3). 20-239 Discussion of Town Manager and Town Attorney annual performance review as authorized by A.R.S. §38 431.03(A)(1) and/or discussion regarding the Town Manager and Town Attorney employment agreements as authorized by A.R.S. §38 431.03(A)(4). 20-241 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 3:00 PM The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 2 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-257 Discussion of Major Special Use Permit Amendment (SUP-18-05) Smoke Tree Resort 7101 E Lincoln Drive 60 Minutes Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: A - Application B - Vicinity Map & Related Maps C.1 - Narrative and Plans Compressed C.2 - Parking Study and Associated Documents C.3 - Traffic Impact Analysis C.4 - Preliminary Drainage Report C.5 - Wastewater Capacity Study C.6 - Water Service Impact Study D - SUP Guidelines E - General Plan Policies F - SUP History G - Statement of Direction H - Public Notification Materials I - Public Comments J - Planning Commission Meeting Minutes K - PowerPoint Presentation 20-268 Discussion of an Infrastructure Improvement Agreement with Mountain Shadows Resort (“Resort”) providing for payment by the Resort of the Town’s design and construction costs for a new median and deceleration lane on Lincoln Drive to allow left-turn access for westbound traffic into the Resort’s westernmost driveway 15 Minutes Staff Contact: Andrew Miller, 480-348-3691 Attachments: Agreement Left Turn Plan Exhibit Presentation - Mountain Shadows Left Turn Lane 20-267 Discussion of Lincoln Drive Median Island Construction Contract 15 Minutes Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: A - PowerPoint Presentation B - Proposed Median Layout 6-8-20 Town of Paradise Valley Page 3 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-270 Study Session to: 1) present analysis of Experience Scottsdale by an independent destination marketing consultant, DMOproz; and 2) discuss draft terms for a Town renewal of its contract for marketing and tourism services through Experience Scottsdale 20 Minutes Staff Contact: Jill Keimach, 480-348-3533 Attachments: Draft Analysis of the Efficacy of Experience Scottsdale from a Paradise Valley Perspective by DMOproz Presentation - Experience Scottsdale Contract Renewal Study Session 061120 sm 20-252 Discussion of Sanitary Sewer Repairs Contract 15 Minutes Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: Attachment A - PowerPoint Presentation 20-217 Discussion of 1st Amendment to Maricopa County Animal Care and Control Intergovernmental Agreement 15 Minutes Staff Contact: Chief Peter Wingert Attachments: Town of Paradise Valley First Amendment MCCAC final Contract # _ CON-18-032-POL - Maricopa County Animal Care and Control 061120 MCCAC 1st Amendment 4. BREAK Town of Paradise Valley Page 4 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 20-248 Recognition of the United States Army’s 245th Anniversary Recommendation: Present a proclamation recognizing the United States Army’s 245th Anniversary Staff Contact: Duncan Miller, 480-348-3610 Attachments: US Army Proclamation 20-242 Updates from Elected Officials Staff Contact: Duncan Miller, Town Clerk, 480-348-3610 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-246 Minutes of Town Council Meeting May 14, 2020 Attachments: Town Council Minutes May 14 2020 20-245 Minutes of Town Council Meeting May 19, 2020 Attachments: Town Council Minutes May 19 2020 Town of Paradise Valley Page 5 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-255 Approve Resolution 2020-18 Amending the Fiscal Year 2019/20 Adopted Budget Recommendation: Approve Resolution 2020-18 Amending the Fiscal Year 2019/20 Adopted Budget Staff Contact: Douglas Allen Attachments: 01 Presentation_Budget Amendment Resolution 2020-18 02 Budget amendments resolution 2020-18 v1 20-250 Adoption of Resolution Number 2020-19 Approving the Annual Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for Fiscal Year 2021 Recommendation: Adopt Resolution Number 2020-19 Approving the Annual PSPRS Pension Funding Policy for Fiscal Year 2021. Staff Contact: Douglas Allen Attachments: 01 Presentation_Resolution 2020-19 PSPRS Funding Policy 2020_0611 v2 02 Resolution 2020-19 PSPRS Funding Policy 2021 v1 2020_0611 20-254 Approve Resolution 2020-20 Adopting Amendments to Personnel and Financial Management Policies. Recommendation: Approve Resolution 2020-20 Adopting Amendments to Personnel and Financial Management Policies Staff Contact: Douglas Allen Attachments: Presentation_Resolution 2020-20 Adopt Personnel and Financial Management Policies Resolution 2020-20 Personnel and Financial Policy Amendments 2021 with Exhibits A and B 20-251 Appointments and Reappointments to Paradise Valley Committees, Commissions, and Boards Recommendation: Confirm the appointments to committees, commissions, and boards as listed in the Action Report Staff Contact: Duncan Miller, 480-348-3610 Attachments: 2020 Committee Reappointment Chart Town of Paradise Valley Page 6 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-237 Consideration of Release of Drainage Easement at 3310 E. Stella Lane (APN 164-05-125) Recommendation: Adopt Resolution 2020-13, authorizing the release and abandonment of a drainage easement located at 3310 E. Stella Lane. Staff Contact: George Burton, Senior Planner, 480-348-3525 Attachments: A - Application B - Vicinity Map & Related Information C - Narrative D - Preserve at Lincoln III Map of Easement Release E - Resolution 2020-13 F - Drainage Report G - Notification Materials H - Public Comment I - Preserve at Lincoln II Map of Easement Modification J - PowerPoint Presentation SM 1. SPECIAL MEETING - PUBLIC HEARINGS The Town Council will recess the Regular Meeting and convene a Special Meeting to consider the Fiscal Year 2020-2021 Budget. The Town Council may hear public comments and take action on this item. 20-256 Adoption of Resolution Number 2020-17 Adopting the FY2020/21 Final Budget, Capital Improvement Plan and the Strategic Revenue Plan Recommendation: Adopt Resolution number 2020-17 adopting the FY2020/21 Final Budget, Capital Improvement Plan and the Strategic Revenue Plan. Staff Contact: Douglas Allen, CFO, 480-348-3696 Attachments: 01 Presentation_Resolution 2020-17 Adopt Final Budget 2021 STATE FORMS pdf 02 PV Official State Forms Final Budget FY2021 2020_0611 03 Information_Resolution 2020-17 Adopt Final Budget 2021 APPENDIX pdf 04 Capital Improvement Plan FY21-25 for FY21 Funding Only RECONVENE REGULAR MEETING 11. PUBLIC HEARINGS Town of Paradise Valley Page 7 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-247 Consideration of Liquor License Transfer for Mountain Shadows Resort Recommendation: Forward the Mountain Shadows liquor license application for Acquisition of Control to the Arizona Department of Liquor Licenses and Control with a recommendation for approval. Staff Contact: Duncan Miller, 480-348-3610 Attachments: Memo - Police Department Memo - Community Development Department 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-271 Adoption of Ordinance No. 2020-07, amending Article 5-11 of the Town Code, Floodplain Administration Recommendation: Adopt Ordinance Number 2020-07. Staff Contact: Andrew Miller, 480-348-3691 Paul Mood, 480-348-3573 Attachments: Draft Ord 2020-07 Floodplain Administration Update Presentation - Floodplain Ordinance Adoption 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 20-243 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 06 05 20 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. STUDY SESSION CONTINUED Town of Paradise Valley Page 8 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 20-269 Discussion of Training, Rules & Procedures, and Ongoing Education 20 Minutes Staff Contact: Jill Keimach, Town Manager, 480-348-3690 Attachments: Board Commission Handbook_ CLEAN Council WS Version 06 04 2020 Board of Adjustment Rules Redline (for Council Meeting) Hillside Building Committee Rules of Procedure Initial Draft (for Council Meeting) Planning Commission Rules and Regulations Redline (for Council Meeting) Draft Ord 2020-03 Amending Chapter 2 re Rules for Commission BOA and Hillside Committee (for 040620 Coun Resolution 2020-09 Commission Rules and Procedures TC (for 040620 Council Study Session) Resolution 2020-10 Changes to Rules and Procedures BOA ( for 040620 Council Study Session) Resolution 2020-11 Adopting Rules and Procedures Hillside Building Committee (for 040620 Council Study Sess Resolution 2020-21 Board and Commission Handbook 062520 Presentation - Training Handbook and Rules of Procedure for Boards and Committees 20-238 Discussion of Ordinance No. 2020-08; Amending Article 5-8-4 Native Plant Preservation and Article 5-10-5 Grading And Dust Control Regulations 15 Minutes Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: A - Town Code Section 5-8-4 B - Town Code Section 5-10-5 C - Draft Ordinance 2020-08 D - PowerPoint Presentation 16. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 9 Printed on 6/9/2020 Town Council Meeting Notice and Agenda June 11, 2020 Town of Paradise Valley Page 10 Printed on 6/9/2020