Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, June 25, 2020 2:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. Town of Paradise Valley Page 1 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 2. EXECUTIVE SESSION 20-292 Discussion or consultation with the Town representatives concerning negotiations for the purchase, sale, or condemnation of real property in the vicinity of 7100 E Lincoln Drive as authorized by A.R.S. §38 431.03(A)(7) and/or discussion and consultation with the Town Attorney for legal advice as authorized by A.R.S. §38 431.03(A)(3.) 20-305 Discussion and consultation with the Town Attorney regarding contract negotiations or pending or contemplated litigation, related to Five Star Development project as authorized by A.R.S. §38-431.03(A)(4); discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3); and legal advice regarding zoning application for Palmeraie as authorized by A.R.S. §38-431.03(A)(3). 20-276 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 3:00 PM The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 2 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-282 Discussion of a Revised Statement of Direction for a Major Special Use Permit Amendment (SUP-18-05) - 7101 E Lincoln Drive - Smoke Tree Resort 60 Minutes Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: A - Application B - Vicinity Map Related Maps C.1 - Narrative and Plans C.2 - Parking Study and Associated Documents C.3 - Traffic Impact Analysis C.4 - Preliminary Drainage Report C.5 - Wastewater Capacity Study C.6 - Water Service Impact Study D - SUP Guidelines E - General Plan Policies F - SUP History G - Original Statement of Direction H - Email Correspondence Waiving PH I - Draft Revised Statement of Direction J - Public Notification Materials K - Public Comments L - Planning Commission Meeting Minutes M - PowerPoint Presentation 20-299 Discussion of the Federal Cares Act, the AzCares Fund, AzDEMA, and FEMA Reimbursements for the Town 15 Minutes Staff Contact: Douglas Allen Attachments: Presentation_Federal CARES Act; AzCares Fund; AzDEMA; FEMA; and the Town of Paradise Valley, AZ Resolution 2020-22 AZ Cares Fund Authorization for Certification Form 062520 Resolution 2020-23 Designation of Applicant's Agent 062520 20-274 Discussion of Building Pad Height 30 Minutes Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: A - PowerPoint Presentation Town of Paradise Valley Page 3 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-283 Discussion of Cut-Through Traffic 30 Minutes Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: A - PowerPoint Presentation B - General Plan Circulation Map 20-298 Discussion and Direction to Enact a Summer Work Group for Banking and Investment Services and Related Policies 30 Minutes Staff Contact: Douglas Allen Attachments: Presentation Work group for banking and investment services and related policies 20-288 Discussion of the Town’s Actual Revenue Collections to-date 15 Minutes Staff Contact: Douglas Allen Attachments: Presentation - Revenue Update 4. BREAK Town of Paradise Valley Page 4 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 20-301 Recognition of Donors to the Paradise Valley Mountain Preserve Trust Recommendation: Recognize Christa Petracca Berlanti, Pam Hait, Estelle Cohen, and Sebastien Millon Staff Contact: Jill Keimach, Town Manager Attachments: Proclamation Certificates 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-278 Minutes of Town Council Meeting May 28, 2020 Attachments: Town Council Minutes May 28 2020 20-279 Minutes of Town Council Special Meeting June 2, 2020 Attachments: Town Council Minutes June 2 2020 20-280 Minutes of Town Council Meeting June 11, 2020 Attachments: Town Council Minutes June 11 2020 Town of Paradise Valley Page 5 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-289 Call a Special Meeting for August 20, 2020 to Canvass the Election Recommendation: Call a Special Meeting for August 20, 2020 to Canvass the Vote and Authorize that a quorum of the Town Council may attend and vote electronically. Staff Contact: Jill Keimach, Town Manager 20-285 Approval of 1st Amendment to Maricopa County Animal Care and Control Intergovernmental Agreement Recommendation: Approvw the 1st Amendment to the IGA with Maricopa County to provide Animal Care and Control services. Staff Contact: Chief Peter Wingert Attachments: 061120 MCCAC 1st Amendment Town of Paradise Valley First Amendment MCCAC final Contract # _ CON-18-032-POL - Maricopa County Animal Care and Control 20-286 Approve Resolution 2020-27 Amending the Fiscal Year 2019/20 Adopted Budget Recommendation: Approve Resolution 2020-27 Amending the Fiscal Year 2019/20 Adopted Budget Staff Contact: Douglas Allen Attachments: 01 Presentation_Budget Amendment Resolution 2020-27 02 Budget amendments resolution 2020-27 v1 20-287 Approve Resolution 2020-24 Designating the Chief Fiscal Officer as the Town’s Filing Agent for the Annual Expenditure Limitation Report for FY 2020/21 Recommendation: Approve Resolution 2020-24 Designating the Chief Fiscal Officer as the Town’s Filing Agent for the Annual Expenditure Limitation Report for FY 2020/21 Staff Contact: Douglas Allen Attachments: Resolution 2020-24 Designating the CFO for the AELR for 2021 AG AELR Filing requirements AG Expenditure limitations 20-290 Approve Resolution 2020-23 Designating Applicant’s Agent Recommendation: Approve Resolution 2020-23 Designating Applicants Agent Staff Contact: Deborah Robberson, 480-348-3609 Attachments: Resolution 2020-23 Designation of Applicant's Agent 062520 Town of Paradise Valley Page 6 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-291 Approve Resolution 2020-22 Authorizing an Application for and Acceptance of AzCares Funding and to Authorize the Town Manager to Execute Required Documents Recommendation: Approve Resolution 2020-22 Authorizing an Application for and Acceptance of AzCares Funding and to Authorize the Town Manager to Execute Required Documents Staff Contact: Doug Allen, 480-348-3696 Deborah Robberson, 480-348-3609 Attachments: Resolution 2020-22 AZ Cares Fund Authorization for Certification Form 062520 20-296 Approval of an Infrastructure Improvement Agreement With Mountain Shadows Resort (“Resort”) Providing For Payment By The Resort Of The Town’s Design And Construction Costs For A New Median And Deceleration Lane On Lincoln Drive To Allow Left-Turn Access For Westbound Traffic Into The Resort’s Westernmost Driveway Recommendation: Authorize the Town Manager to execute an infrastructure improvement agreement with Mountain Shadows Resort. Staff Contact: Andrew Miller, 480-348-3691 Attachments: MTS Agreement - Council Meeting 062520 (FINAL) Public Comment Received May 24 2020 20-297 Approval of Amendment to the Town Manager’s Employment Agreement Recommendation: Authorize the Mayor to execute Amendment No. 1 to the Town Manager’s Employment Agreement, Contract No. CON-19-063-TMG-A1, and waive the Council’s policy to delay execution of the agreement until expiration of the two-week waiting period. Staff Contact: Deborah Robberson, 480-348-3609 Attachments: Keimach 2020 Contract Amendment No 20-302 Adoption of Resolution 2020-26; Authorizing The Mayor And Town Manager To Advocate On Behalf Of Town Council During Council Recess Recommendation: Adopt Resolution 2020-26 Authorizing the Mayor and Town Manager to advocate on behalf of Town Council during council recess Staff Contact: Jill Keimach 480-348-3533 Attachments: Resolution 2020-26 Advocate on Behalf of the Town with Neighbors on Development (004) SCOTTSDALE REVIEW COMMENT LETTER Town of Paradise Valley Page 7 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-273 Award of Construction Contract for Sanitary Sewer Repairs Recommendation: Authorize the Town Manager to execute the construction contract with Achen Gardner Construction, LLC in the amount not to exceed $281,842.96 and waive the 14-day contract execution wait period. Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: A - PowerPoint Presentation B - Contract CON-20-126-ENG 20-295 Award of Construction Contract for Lincoln Drive Median Improvements Recommendation: Authorize the Town Manager to execute the construction contract with Markham Contracting Co., Inc. in the amount not to exceed $2,333,226.88 and waive the 14-day contract execution wait period. Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: A - PowerPoint Presentation B - Median Layout 20-272 Adoption of Ordinance No. 2020-08; Amending Article 5-8-4 Native Plant Preservation and Article 5-10-5 Grading And Dust Control Regulations Recommendation: Adopt Ordinance Number 2020-08. Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: A - Town Code Section 5-8-4 B - Town Code Section 5-10-5 C - Ordinance 2020-08 D - PowerPoint Presentation Town of Paradise Valley Page 8 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-303 Adoption of Resolution 2020-21 (Adopt Board and Commission Training Manual and Institute Training); Ordinance 2020-03 (Modify Town Code to have Council Approve Rules for Commission, BOA and HBC); Resolution 2020-09 (Adopting Rules for Commission); Resolution 2020-10 (Adopting Rules for BOA); Resolution 2020-11 (Adopting Rules for HBC) Recommendation: Adopt Resolution 2020-21, Ordinance 2020-03, Resolution 2020-09, Resolution 2020-10, and Resolution 2020-11 Staff Contact: Andrew Miller, 480-348-3526 Attachments: Board Commission Handbook - June 2020 (for Council adoption on 06 25 20) Resolution 2020-21 Board and Commission Handbook 062520 Council Adoption Ordinance 2020-03 Amending Chapter 2 re Rules for Commission BOA and Hillside Committee (for 062520 Cou Resolution 2020-09 Commission Rules and Procedures TC (for 062520 Council Adoption) Resolution 2020-10 Changes to Rules and Procedures BOA ( for 062520 Council Adoption) Resolution 2020-11 Adopting Rules and Procedures Hillside Building Committee (for 062520 Council Adoption) Presentation - Training Handbook and Rules of Procedure for Boards and Committees Final Approval 20-300 Motion to Reconsider Ordinance Number 2020-07 and the Adoption of Resolution Number 2020-25 and the Adoption of amended Ordinance Number 2020-07; Adopting Amendments to the Floodplain Section of the Town Code by Reference Recommendation: Reconsider Ordinance Number 2020-07 and the adoption of Resolution Number 2020-25 and the Adoption of amended Ordinance Number 2020-07; Adopting Amendments to the Floodplain Section of the Town Code by Reference Staff Contact: Andrew Miller, 480-348-3691 Paul Mood, 480-348-3573 Attachments: Ordinance 2020-07 (Amended) Floodplain Administration (06 25 20 Council version) Final Resolution 2020-25 Floodplain Administration as a Public Record (06 25 20) Final Floodplain Administration June 2020 (Attachment to Resolution 2020-25) Final Town of Paradise Valley Page 9 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 20-284 Approval of a Revised Statement of Direction for a Major Special Use Permit Amendment (SUP-18-05) - 7101 E Lincoln Drive - Smoke Tree Resort Recommendation: Approve the revised Statement of Direction for Smoke Tree Resort. Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: A - Application B - Vicinity Map Related Maps C.1 - Narrative and Plans C.2 - Parking Study and Associated Documents C.3 - Traffic Impact Analysis C.4 - Preliminary Drainage Report C.5 - Wastewater Capacity Study C.6 - Water Service Impact Study D - SUP Guidelines E - General Plan Policies F - SUP History G - Original Statement of Direction H - Email Correspondence Waiving PH I - Draft Revised Statement of Direction J - Public Notification Materials K - Public Comments L - Planning Commission Meeting Minutes M - PowerPoint Presentation 20-304 Consideration of a New 3-year Contract with Two One-Year Extensions with Experience Scottsdale Recommendation: Authorize the Town Manager to execute an agreement with Experience Scottsdale. Staff Contact: Jill Keimach, 480-348-3533 Attachments: Presentation - Experience Scottsdale Contract Renewal An Analysis of the Efficacy of Experience Scottsdale from a PV Perspective - DMOproz Scottsdale Convention and Visitors Bureau Contract Experience Scottsdale and Town Agreement Final Version (Council Action Copy for 06 25 20) Exhibit A to ES Agreement - 2020-21 Experience Scottsdale Strategic Recovery Business Plan Town of Paradise Valley Page 10 Printed on 6/24/2020 Town Council Meeting Notice and Agenda June 25, 2020 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 20-277 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 06 19 20 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 11 Printed on 6/24/2020