Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, September 24, 2020 3:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. 2. EXECUTIVE SESSION 20-365 Discussion or consultation with the Town Attorney for legal advice regarding the Federal Fair Housing Act and reasonable accommodation law as s as authorized by A.R.S. §38 431.03(A)(3.) Town of Paradise Valley Page 1 Printed on 9/24/2020 Town Council Meeting Notice and Agenda September 24, 2020 20-361 Discussion or consultation with the Town Attorney for legal advice regarding medical marijuana, marijuana establishments, and municipal zoning laws related to medical marijuana dispensaries and marijuana establishments as authorized by A.R.S. §38 431.03(A) (3.) 20-362 Discussion or consultation with the Town representatives concerning the recognition of a prior deed that dedicated right-of-way in the vicinity E Lincoln Drive and Quail Run Rd as authorized by A.R.S. §38 431.03(A)(7), and/or legal advice regarding right-of-way dedication as authorized by A.R.S. §38 431.03(A)(3). 20-360 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 4:30 PM The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 20-351 Mountain Shadows Resort Landscaping & Replacement Landscape 20 Minutes Staff Contact: George Burton Attachments: A – Conceptual Landscape Plan B - Photos of Existing Oleander Hedge C - Power Point Presentation 20-371 Paradise Valley Public Safety Foundation and Other Options for Receiving PVPD Donations 15 Minutes Staff Contact: Jill Keimach, 480-348-3533 Chief Peter Wingert 480-348-3502 Attachments: MOU with PVPSF dated 01 10 19 Presentation - PVPD Donation Options - Revised 092420 Town of Paradise Valley Page 2 Printed on 9/24/2020 Town Council Meeting Notice and Agenda September 24, 2020 20-367 Discussion of FY2020/21 Monthly Financial Update No. 1 for September 2020 30 Minutes Staff Contact: Douglas Allen, 480-348-3696 Attachments: Presentation - FY2021 Financial Update 20-368 Discussion of Human Resources Handbook Policy Updates 30 Minutes Staff Contact: Jinnett Hancock, 480-348-3520 Attachments: Attachment A SECTION 204 Attachment B Section 910 Attachment C Section 809 Presentation - Adoption of Existing Practices & HR Manual Update 4. BREAK Town of Paradise Valley Page 3 Printed on 9/24/2020 Town Council Meeting Notice and Agenda September 24, 2020 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-359 Minutes of Town Council Meeting September 10, 2020 Attachments: Town Council Minutes September 10 2020 20-369 Approval of Amendment to Section 910(L) of the Human Resources Policies and Procedures Handbook Recommendation: Approve the amendment to Section 904 L Leave Donation Policy to allow employees the ability to donate sick hours to employees on Family Medical Leave who have exhausted all paid leave. Staff Contact: Jinnett Hancock, 480-348-3520 Attachments: ATTACHMENT A - Section 910 L - Leave Donation Policy Amendment 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 4 Printed on 9/24/2020 Town Council Meeting Notice and Agenda September 24, 2020 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-366 Award of Contract to Purchase License Plate Recognition Equipment and Support Recommendation: Authorize the Town Manager to execute a contract with Motorola (a.k.a. Vigilant Solutions) to purchase License Plate Recognition equipment and support. Staff Contact: Chief Peter Wingert, 480-948-7418 Attachments: 20-112 POL Automated License Plate Reader Final Contractural Documents 1-Offer and Acceptance page (Signed) 092420 LPR Contract Paradise Valley RFP PrePay NAM-0260-03 20-372 Acceptance of Town Attorney Andrew Miller’s Letter of Retirement Recommendation: Accept Andrew Miller’s letter of retirement. Staff Contact: Jill Keimach, 480-348-3690 Attachments: Miller Retirement Letter 09 17 2020 Paradise Valley Press Release - Andrew Miller Retirement 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 20-364 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 09 18 20v1 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. STUDY SESSION CONTINUED Town of Paradise Valley Page 5 Printed on 9/24/2020 Town Council Meeting Notice and Agenda September 24, 2020 20-370 Presentation of Five Star Palmeraie Application with City of Scottsdale 60 Minutes Staff Contact: Jill Keimach, 480-348-3690 Paul Michaud, 480-348-3574 Attachments: Attachment - The Palmeraie Submittal 08 12 20 FENDI rendering 1 FENDI rendering 2 FENDI rendering 3 as seen from the east 16. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 9/24/2020