Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Mark Stanton Council Member Ellen Andeen Council Member Paul Dembow Council Member Scott Moore Council Member Julie Pace Council Member Anna Thomasson Thursday, November 18, 2021 3:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 For submitting comments and questions, and speaking at meetings, please note that there are designated opportunities for public speaking during the meetings, which will be specifically identified by the meeting's presiding official (for Town Council Meetings, the Mayor). 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. Town of Paradise Valley Page 1 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 2. EXECUTIVE SESSION 21-360 Discussion or consultation for legal advice with the Town Attorney regarding Town Code amendments related to code enforcement (special events, nuisance noise, unruly gatherings, and rental registration) as authorized by A.R.S. §38-431.03(A)(3). 21-362 Discussion or consultation with the Town’s attorney(s) for legal advice and to consider the Town’s position and provide possible instruction regarding: i) EPCOR Water Arizona, Inc’s rate case currently pending before the Arizona Corporation Commission (Docket WS-01303A-20-0177); and ii) Sun City Home Owners Association v. Arizona Corporation Commission, CV20-0047-PR, currently pending before the Arizona Supreme Court concerning issues related to consolidation of different districts, as authorized by A.R.S. §38-431.03(A)(3) and §38-431.03(A)(4). 21-375 Discussion or consultation with Town Attorneys in order to consider the Town's position and instruct its representatives regarding legal services and employment, as authorized by A.R.S.§ 38-431.03(A)(1) and A.R.S.§ 38-431.03(A)(4). Amended 21-363 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 4:00 PM The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 2 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 21-355 Discussion of Statement of Direction regarding a new Special Use Permit (SUP-21-02) for a private roadway gate on East Cottontail Run Road (5000 E Cottontail Run Rd & 7117 N Tatum Blvd) 30 Minutes Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. Vicinity & Related Maps C. Application Packet & Plans D. Special Use Permit Guidelines Excerpt E. Existing Gated Communities Map F. Criteria Table G. Draft Statement of Direction H. Presentation 21-368 Discussion of Ordinance No. 2021-05, Paradise Valley Community Tree Ordinance 15 Minutes Staff Contact: Andrew McGuire, 480-348-3691 Attachments: Attachment A - Staff Report (Study Session) Attachment B - Ordinance 2021-05 Attachment C - Tree City USA Application Expenditures 2020 Attachment D - Presentation Attachment E - Public Works Comments Tree City USA 21-371 Paradise Valley, 2022 General Plan - Update 5 Minutes Staff Contact: Loras Rauch, (480) 348-3595 Attachments: Attachment A - Staff Report 111821 TC WS GP 2022 Update 21-372 Discussion of Amendments to the Paradise Valley Town Code Regarding Nuisances, Unruly Gatherings, Non-Compliant Short-Term Rentals, and the Peace, Health, Safety, and Welfare of the General Public 60 Minutes Staff Contact: Andrew McGuire, 602-257-7664 Attachments: Attachment A - Staff Report Attachment B Presentation on Code Changes 111821 final Attachment C - Amendments to the Paradise Valley Town Code v22 Town of Paradise Valley Page 3 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 4. BREAK Town of Paradise Valley Page 4 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 21-370 Experience Scottsdale Update Staff Contact: Jill Keimach, 480-348-3533 Attachments: Attachment A - Staff Report Attachment B - Presentation 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the action agenda or any item on the Study Session (section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 21-358 Minutes of Town Council Meeting October 28, 2021 Attachments: Town Council Minutes October 28 2021 21-359 Minutes of Town Council Meeting November 4, 2021 Attachments: Town Council Minutes November 4 2021 Town of Paradise Valley Page 5 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 21-352 Discussion and Action regarding the Purchase of Police Vehicle Radios Recommendation: Approve the purchase of 10 police vehicle Radios and authorize the Town Manager to sign the contract purchasing this equipment. Staff Contact: Peter Wingert, 480 948-7410 Attachments: Attachment A - Staff Report Attachment B - Project Outline Attachment C - APX Radios Attachment D - Procurement Form Attachment E - Linking Agreement 21-366 Discussion and Action to Rescind the Temporary Suspension of Sick Leave Payout due to COVID-19 Financial Constraints Recommendation: Rescind the temporary suspension of Section 940(J) in Resolution 2020-20 that altered the Council approved Sick Leave Payout Policy. Staff Contact: Jill Keimach, 480-348-3533 Attachments: Staff Report - Rescind Temporary Suspension of Sick Leave Policy Attachment A - Resolution 2020-20 21-367 Discussion and Action to Approve Contract Extension with and Funding for Interim Public Management, LLC for Interim Chief Financial Officer Services Recommendation: Approve additional funding for the IPM contract for interim CFO services up to $100,000 on a full-time month-to-month basis. Staff Contact: Jill Keimach, 480-348-3533 Attachments: Attachment A - Staff Report Contract Approval for interim CFO Attachment B - IPM LLC Retention Letter for CFO CON-14-007-TMG Attachment C - IPM Paradise Valley Schedule F Signed both parties 8.5.21 Interim CFO Attachment D - IPM Professional Servcies Agreement 21-373 Discussion and Action to Approve a Contract Extension with and Funding for Trick Dog Technology, a division of My Computer Works, Inc. for IT Consulting Services of James Bailey Recommendation: Approve additional funding for the contract with Trick Dog Technology for up to $80,000 on a part-time month-to-month basis. Staff Contact: Jill Keimach, 480-348-3533 Attachments: Attachment A - Staff Report Contract Approval for interim CIO 11182021 Attachment B - Trick Dog Technology CON-21-169-TMG Town of Paradise Valley Page 6 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 21-365 Discussion and Action Authorizing Expenditure of Budgeted Funds for Information Technology Professional Services and Software Reseller Support with Sentinel Technologies, Inc Recommendation: Approval to exceed the $100,000 per vendor limit for Sentinel Technologies, Inc. up to the amount specifically budgeted for IT improvements. Staff Contact: James Bailey, 480-348-3671 Attachments: Attachment A - Staff Report - Sentinel Attachment B - Exhibits 21-369 Discussion and Action regarding Adoption of Ordinance No. 2021-05, Paradise Valley Community Tree Ordinance Recommendation: Adopt Ordinance No. 2021-05 Staff Contact: Andrew McGuire, 480-348-3691 Attachments: Attachment A Staff Report (Action) Attachment B - Ordinance 2021-05 Attachment C - Tree City USA Application Expenditures 2020 Attachment D - Presentation Attachment E - Public Works Comments Tree City USA 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. Town of Paradise Valley Page 7 Printed on 11/17/2021 Town Council Meeting Notice and Agenda November 18, 2021 21-364 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 11 12 21 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 8 Printed on 11/17/2021