Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Anna Thomasson Council Member Ellen Andeen Council Member Paul Dembow Council Member Scott Moore Council Member Julie Pace Council Member Mark Stanton Thursday, December 8, 2022 3:00 PM Council Chambers Amended 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION Scheduled to begin immediately after Tree Planting Ceremony 22-351 Discussion or consultation with representatives of the public body, as authorized by A.R.S. §38-431.03(A)(4), to consider the Town’s position and instruct representatives regarding the contract for legal services. 22-371 Discussion or consultation for legal advice with the Town Attorney regarding code enforcement related to Article 10-14 Short-Term Rental Responsibilities and associated zoning codes as authorized by A.R.S. §38-431.03(A)(3). 22-350 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - IMMEDIATELY FOLLOWING THE EXECUTIVE SESSION The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 1 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 22-367 Arbor Day Tree Planting Ceremony 15 Minutes Staff Contact: Jill Keimach, Town Manager Attachments: A. Staff Report B. Prroclamation Scheduled for 3:00 PM 22-361 Discussion of Agreement with Tyler Technologies for Cloud-Hosted Public Safety Software Services 25 Minutes Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. Tyler project outline C. Tyler Technologies Agreement Amendment and Quote D. Presentation 22-356 Discussion of Alternate 9-1-1 Service Provider 20 Minutes Staff Contact: Chief Peter Wingert, 480 948-7410 Attachments: A. Staff Report B. Presentation 22-364 Discussion of Town Entry Monument Sign & Landscaping at Doubletree Ranch Rd and Scottsdale Rd 45 Minutes Staff Contact: Lisa Collins, 480-348-3522 Attachments: A. Staff Report B. Presentation C1 Resident comment comment on entryway on double tree. 22-368 Presentation and Discussion of the Town’s Investment Policy 30 Minutes Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A Staff Report Investment Policy B Investment Presentation 4. BREAK Town of Paradise Valley Page 2 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 22-341 Recognition of Cherokee Elementary School for Being Named a National Blue Ribbon School Staff Contact: Jill Keimach, 480-348-3690 Attachments: A. Staff Report B. Proclamation 22-362 Presentation of Paradise Valley Vintage Car Show Proceeds to the Sentinels of Freedom and the Military Assistance Mission. Staff Contact: Jill Keimach, 480-348-3690 Diane Wayland, 480-348-3530 Attachments: Staff Report 2022 Car Show Distribution of Proceeds 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 22-353 Minutes of Town Council Meeting November 10, 2022 Attachments: Town Council Minutes November 10 2022 Town of Paradise Valley Page 3 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 22-359 Discussion and Possible Action to Adopt Resolution 2022-23, Personal Wireless Service Facilities; and Initiation of a Text Amendment to the Zoning Code to Allow a Managerial Approval Process for the Five Locations Listed in Resolution 2022-23 to Close the Gaps in Cell Coverage Recommendation: Adopt Resolution Number 2022-23; and initiate a Text Amendment to the Zoning Code to allow a Managerial Approval process for the five locations listed in Resolution 2022-23 to close the gaps in coverage to be heard by the Planning Commission at its January 3, 2022 Study Session and January 17, 2022 Action Agenda. Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. Resolution - redline version C. Resolution - RES 2022-23 - final D. ARTICLE XII amended DRAFT E. Presentation 22-363 Discussion and Possible Action to Adopt Resolution 2022-26 Appointing Chief Financial Officer as Alternate Trustee to the Arizona Metropolitan Trust Board of Trustees Recommendation: Adopt Resolution Number 2022-26. Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A Staff Report Alternate Trustee Appointment B Resolution 2022-26 - Metropolitan Trust Trustee Appointment 22-366 Discussion and Possible Action to Adopt Resolution 2022-28 Amending the Fiscal Year 2023 Budget which Ends on June 30, 2023 Recommendation: Adopt Resolution Number 2022-28. Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A Staff Report FY2023 Budget Amendments B Resolution 2022-28 FY2023 Budget amendments 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 4 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 22-360 Discussion and Possible Action to Adopt Resolution No. 2022-27 to Accept the FY 2021/22 Annual Comprehensive Financial Report, Annual Expenditure Limitation Report, Associated Reports, and Results of the Annual Audit Recommendation: Adopt Resolution Number 2022-27 Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A Staff Report ACFR and Audit B Resolution ACFR and Audit C Annual Comprehensive Financial Report D Single Audit Package E Expenditure Limitation F Communication with Governance G Auditors Presentation 22-365 Discussion and decision of potential options for Mockingbird Lane improvements from Lincoln Drive to McDonald Drive. Staff Contact: Lisa Collins, 480-348-3522 Attachments: A. Staff Report B. Presentation C1 RESIDENT COMMENTS Mockingbird East sidewalk issue_Redacted C2 RESIDENT COMMENTS_ Mockingbird East sidewalk issue_Redacted Town of Paradise Valley Page 5 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 22-349 Discussion and Possible Action to Authorize the Town Manager to Execute Amendment No. 1 to the Linking Agreement for Cooperative Purchase with Brown & Associates Certified Inspection Services, Inc. for Third Party Plan Review, and Inspection Services; and a Contract to Provide Interim Town Engineer Services; and Waive the 14-day wait Period to Execute Agreements Recommendation: Authorize the Town Manager to execute Amendment No. 1 to the linking agreement for cooperative purchase with Brown & Associates Certified Inspection Services, Inc. for third party plan review, and inspection services; and a contract to provide interim town engineer services; and waive the 14-day wait period to execute agreements. Staff Contact: Lisa Collins, 480-348-3522 Attachments: A. Staff Report B. Contract No. CON-23-018-CMD-A1 C. CON-037-ENG - Interim Town Engineer Civil Services D. PowerPoint Presentation 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 22-352 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: A. Staff Report - Future Agenda Topics B. AGENDA TOPICS 12 02 22 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. Town of Paradise Valley Page 6 Printed on 12/7/2022 Town Council Meeting Notice and Agenda December 8, 2022 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 7 Printed on 12/7/2022