Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Scott Moore Council Member Ellen Andeen Council Member Christine Labelle Council Member Julie Pace Council Member Mark Stanton Council Member Anna Thomasson Thursday, March 9, 2023 4:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION 23-075 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - IMMEDIATELY FOLLOWING THE EXECUTIVE SESSION The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 23-083 Discussion of Council Facilitated Retreat Findings and Recommendations 45 Minutes Staff Contact: Jill Keimach, 480-348-3533 Attachments: A. Staff Report Council Retreat Findings and Recommendations B. Roberts Rules Simplified C. Town Couuncil Rules and Procedures D. Town Council Ethics Policy E. Foundations for Success, 2008 F. Presentation - Douglas Griffen Town of Paradise Valley Page 1 Printed on 3/10/2023 Town Council Meeting Notice and Agenda March 9, 2023 23-080 Discussion Regarding Extension of Contract with Gust Rosenfeld, P.L.C. for Town Attorney Services 10 Minutes Staff Contact: Deborah Robberson, 480-348-3691 Attachments: A. Staff Report - Gust Rosenfeld Town Attorney Contract Amendment Two.final2 B. Amendment No. 2 to Professional Services Agreement (Gust Rosenfeld PSA 2023 Renewal) CON-21-162-A C. Presentation 23-085 Discussion of a Contract for Sewer Rehabilitation Construction Services 20 Minutes Staff Contact: David Diekman, 480-348-3572 Attachments: A. Staff Report v2 B. CON-23-041-ENG C. Scottsdale IGA D. Five-Year CIP Sewer Rehabilitation Plan E. Presentation 23-082 Discussion of Community Services Funding Process 15 Minutes Staff Contact: Duncan Miller, 480-348-3610 Attachments: A. Staff Report B. Presentation C - Resolution 1304 4. BREAK Town of Paradise Valley Page 2 Printed on 3/10/2023 Town Council Meeting Notice and Agenda March 9, 2023 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 23-078 Recognition of Cherokee Elementary School Staff and Fire Fighter/Paramedics Staff Contact: Jill Keimach 480-348-3690 Attachments: A. Staff Report Proclamation - Cherokee School John Avianantos Proclamation - Cherokee School WIll Graham Proclamation - Cherokee School Amber Lindsey Proclamation - Cherokee School Bobbi Treadwell Proclamation - Cherokee School Mike Bruno Station 91 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-076 Minutes of Town Council Meeting February 23, 2023 Attachments: Town Council Minutes February 23 2023 Town of Paradise Valley Page 3 Printed on 3/10/2023 Town Council Meeting Notice and Agenda March 9, 2023 23-079 Discussion and Possible Action to Approve an Intergovernmental Agreement with Maricopa County for Regional Emergency Management and Disaster Services Recommendation: Authorize the Mayor to execute an intergovernmental agreement with Maricopa County for Regional Emergency Operations Management and disaster Services and waive the 14-day waiting period to execute the agreement. Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. Intergovernmental Agreement with MCDEM 23-064 Discussion and Possible Action on Statement of Direction Scottsdale Plaza Intermediate Special Use Permit Amendment 7200 N Scottsdale Rd Recommendation: Amend the Statement of Direction issued on November 10, 2022 granting the Planning Commission additional time to make their recommendation on the Scottsdale Plaza Resort Intermediate Special Use Permit amendment from March 24, 2023 to no later than May 24, 2023. Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. SOD (Nov 2022) C. SOD (Mar 2023) D. Applicant Correspondence 23-084 Discussion and Possible Action to Adopt Resolution Number 2023-01 Extension of the Town of Paradise Valley’s Membership in the Arizona Metropolitan Trust (AzMT) Recommendation: Adopt Resolution 2023-01 Staff Contact: Lindsey Duncan, 480-348-3696 Attachments: A. Staff Report AzMT Renewal B. Resolution 2023-01 - Renewing Membership in AZ Metropolitan Trust (001)(GR 3.3.23) 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 4 Printed on 3/10/2023 Town Council Meeting Notice and Agenda March 9, 2023 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-048 Discussion and Possible Action to Award a Contract to Achen-Gardner Construction, LLC in the amount of $276,112.91 for Sewer Rehabilitation Construction Services Recommendation: Authorize the Town Manager to execute contract CON-21-170-ENG with Achen-Gardner Construction, LLC in the amount of $276,112.91 for Sewer Rehabilitation Construction Services and waive the 14-day contract execution wait period. Staff Contact: David Diekman, 480-348-3572 Attachments: A. Staff Report v2 B. CON-23-041-ENG C. Scottsdale IGA D. Five-Year CIP Sewer Rehabilitation Plan E. Presentation 23-081 Discussion and Possible Action Regarding Extension of Contract with Gust Rosenfeld, P.L.C. for Town Attorney Services Recommendation: Authorize the Town Manager to execute Amendment Two to the Professional Services Agreement with Gust Rosenfeld P.L.C. for Town Attorney services and waive the 14-day waiting period to execute the agreement. Staff Contact: Jill Keimach, 480-348-3690 Attachments: A. Staff Report - Gust Rosenfeld Town Attorney Contract Amendment Two.final2 B. Amendment No. 2 to Professional Services Agreement (Gust Rosenfeld PSA 2023 Renewal) CON-21-162-A C. Presentation 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. Town of Paradise Valley Page 5 Printed on 3/10/2023 Town Council Meeting Notice and Agenda March 9, 2023 23-077 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: A. Staff Report - Future Agenda Topics AGENDA TOPICS 02 03 2023 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 3/10/2023