Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Scott Moore Council Member Ellen Andeen Council Member Christine Labelle Council Member Julie Pace Council Member Mark Stanton Council Member Anna Thomasson Thursday, May 11, 2023 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION 23-168 Discussion or consultation with the Town Attorney, as authorized by A.R.S. §38 431.03(A)(4), to consider the Town's position and instruct its attorneys regarding contract negotiations for ambulance service and legal advice as authorized by A.R.S. §38 431.03(A)(3). 23-159 Discussion and consideration, as authorized by A.R.S.§ 38-431.03(A)(1), relating to consideration of employment of a Town Manager; discussion or consultation with the Town Attorney, as authorized by A.R.S. §38 431.03(A)(4), to consider the Town's position and instruct its attorneys regarding contract negotiations for employment of a Town Manager; and discussion and consultation with the Town Attorney for legal advice, as authorized by A.R.S.§ 38-431.03(A)(3), regarding Town Manager recruitment. Amended 23-161 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). Town of Paradise Valley Page 1 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 3. STUDY SESSION ITEMS - IMMEDIATELY FOLLOWING THE EXECUTIVE SESSION The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 2 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 23-170 Discussion of Andaz Resort Intermediate Special Use Permit Amendment - 6160 N Scottsdale Rd and Rezoning of 6041 N Quail Run Rd for R-43 to SUP Resort 30 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A. Staff Report B. Presentation D. Response Letter & Updated Plans E. April 27, 2023 Narrative/Plans/Application F. Resort History & Scope of Work G. Ordinance 2023-01 H. Ordinance 2023-02 Track Changes I. Ordinance 2023-02 Clean J. Town of PV Andaz Noise Study 10.21.21 K. Noise Impact Study 08.03.22 L. Addendum to Noise Impact Study 12.05.22 M. Updated Noise Study 03.17.23 N. Statement of Direction (SOD) O. Comparison & Consideration Points P. Quail Run Rd ROW Pavement Pros & Cons Q. Applicant Response Letter to September 8th SOD Work Session R. Trip Generation Comparison S. Water System Analysis Report T. Sewer System Analysis Report U. Conceptual Drainage Design Memo V. Summary of Andaz Preliminary Meeting with Neighbors W. Public Comment X. Neighborhood Citizen Review Summary Meeting Minutes Y. Notification Materials Z. Kimley Horn Turn Around Details AA. Prop 207 Waiver Town of Paradise Valley Page 3 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 23-154 Discussion of Scottsdale Plaza Intermediate Special Use Permit - 7200 N Scottsdale Road 30 Minutes Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. Vicinity Map and Related Maps C. SUP History & Scope D. Narrative Packet E. Noise Analysis F. Lighting Analysis G. Grading, Drainage & Utilities H. Parking Analysis I. Traffic Impact Analysis J. Guideline Comparison K. Outreach L. General Plan Policies M. Statement of Direction N. Minutes O. Draft Ordinance 2023-03 P. Waiver of Rights and Remedies (Prop 207) Q. Applicant Presentation at Planning Commission R. Presentation 23-153 Discussion of Club Estates 7 Lot Split (LS-21-02). 5639 E Joshua Tree Lane (APN: 169-32-932) 15 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A. Staff Report B. Vicinity Map & Aerial Photo C. Application D. Narrative, Plans, & Documents E. Optional Design with Access Easements F. Notification Materials G. Presentation Town of Paradise Valley Page 4 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 23-160 Discussion of FY 23 Community Services Funding Recommendations, FY 24 Funding for Homelessness Initiatives, and Funding Request for the McCormick-Stillman Railroad Park 15 Minutes Staff Contact: Jill Keimach, 480-348-3690 Duncan Miller 480-348-3690 Attachments: A. Staff Report - Community Services Funding B. Presentation C. Railroad Park Capital Improvent Project - Roundhouse 4. BREAK Town of Paradise Valley Page 5 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 23-169 Celebration of the Town of Paradise Valley’s 62nd Anniversary Recommendation: Recognize the Town’s Anniversary of Incorporation Staff Contact: Town Clerk 480-348-3610 Attachments: A. Staff Report 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-155 Minutes of Town Council Meeting April 21, 2023 Attachments: Town Council Mintues April 21 2023 23-156 Minutes of Town Council Meeting April 24, 2023 Attachments: Town Council Minutes April 24 2023 23-157 Minutes of Town Council Meeting April 27, 2023 Attachments: Town Council Minutes April 27 2023 Town of Paradise Valley Page 6 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 23-166 Discussion and Possible Action to Adopt Resolution Number 2023-04 Reaffirming the Financial Management Policies of the Town of Paradise Valley for Annual Budget Practices, Fund Balance Reserves, Stress Test Analyses and Financial Reporting Recommendation: Adopt Resolution 2023-04 Staff Contact: Jill Keimach 480-348-3690 Attachments: A. Staff Report Financial Policy Amendments 05112023 B. Financial Policies 2023 Redline C. Resolution 2023-04 Financial Policy 05112023 23-175 Discussion and Possible Action to Approve an Amendment to Town Manager’s Employment Contract Recommendation: Authorize the Mayor to execute Amendment No. 5 to the Town Manager’s Employment Agreement, Contract No. CON-19-063-TMG-A5 and waive the Council’s policy to delay execution of the agreement until expiration of the two-week waiting period. Staff Contact: Town Attorney 602-257-7664 Attachments: A. Staff report for Keimach Employment Agreement Amend. No. 5 (GR 5.5.23)(4808510.1) B. Keimach Employment Agreement Amendment No. 5 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 7 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 23-171 Discussion and Possible Action on Ordinance Number 2023-01, Rezoning 6041 N Quail Run Road from R-43 to Special Use Permit Resort, and Ordinance Number 2023-02 Andaz Resort Intermediate Special Use Permit Amendment Recommendation: Consider Ordinance 2023-01, the Rezoning of 6041 N Quail Run Road from R-43 to SUP Resort and consideration of Ordinance 2023-02, Intermediate SUP Amendment to incorporate and develop 6041 N Quail Run Road into the Andaz Resort. Staff Contact: George Burton, 480-348-3525 Attachments: A. Staff Report B. Presentation D. Response Letter & Updated Plans E. April 27, 2023 Narrative/Plans/Application F. Resort History & Scope of Work G. Ordinance 2023-01 H. Ordinance 2023-02 Track Changes I. Ordinance 2023-02 Clean J. Town of PV Andaz Noise Study 10.21.21 K. Noise Impact Study 08.03.22 L. Addendum to Noise Impact Study 12.05.22 M. Updated Noise Study 03.17.23 N. Statement of Direction (SOD) O. Comparison & Consideration Points P. Quail Run Rd ROW Pavement Pros & Cons Q. Applicant Response Letter to September 8th SOD Work Session R. Trip Generation Comparison S. Water System Analysis Report T. Sewer System Analysis Report U. Conceptual Drainage Design Memo V. Summary of Andaz Preliminary Meeting with Neighbors W. Public Comment X. Neighborhood Citizen Review Summary Meeting Minutes Y. Notification Materials Z. Kimley Horn Turn Around Details AA. Prop 207 Waiver Town of Paradise Valley Page 8 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-163 Discussion and Possible Action to Adopt Resolution 2023-05 Adopting the Tentative Budget for Fiscal Year 2024 Setting the Maximum Expenditures for Fiscal Year 2024 and Scheduling a Public Hearing for Adoption of the Final Budget on May 25, 2023 Recommendation: Adopt Resolution 2023-05. Staff Contact: Jill Keimach, 480-348-3690 Attachments: A. Staff Report B. Resolution 2023-05 - Budget FY 2024 C. Presentation 23-176 Discussion and Possible Action to Approve the First Renewal to the Agreement between the Town of Paradise Valley and Experience Scottsdale Recommendation: Approve the First Renewal to the Agreement between the Town of Paradise Valley and Experience Scottsdale and authorize the Town Manager to execute the same. Staff Contact: Andrew McGuire, 602-257-7664 Attachments: A. Staff Report for First Renewal to Experience Scottsdale Agreement (001)(5.05.23)(4808596.1) B. Experience Scottsdsale CON-20-132-TMG DMO Services Final C. First Renewal of 2020 Experience Scottsdale Agreement(4808591.1) 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of four more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days, or longer with Council approval. 23-162 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 05 05 2023 Town of Paradise Valley Page 9 Printed on 5/9/2023 Town Council Meeting Notice and Agenda May 11, 2023 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 10 Printed on 5/9/2023