Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Scott Moore Council Member Ellen Andeen Council Member Christine Labelle Council Member Julie Pace Council Member Mark Stanton Council Member Anna Thomasson Thursday, September 14, 2023 4:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION 23-241 Discussion and consultation regarding Municipal Court Performance Reviews and Reappointment of Municipal Court Judges as authorized by A.R.S. §38-431.03(A)(1). 23-249 Discussion or consultation with the Town Attorney, as authorized by A.R.S. §38-431.03(A)(3), for legal advice regarding proposed Club Estates lot split and roadway abandonment. 23-238 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). Town of Paradise Valley Page 1 Printed on 9/12/2023 Town Council Meeting Notice and Agenda September 14, 2023 3. STUDY SESSION ITEMS - IMMEDIATELY FOLLOWING THE EXECUTIVE SESSION The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 23-234 Discussion of Club Estates 7 Lot Split (LS-21-02) with potential Roadway Abandonment 5639 E Joshua Tree Ln (APN: 169-32-932) 25 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A. Staff Report C. Lot Split Application D. Narrative, Plans, & Documents E. Letters of Support & Opposition (from original request/design) F. Minutes G. Staff Presentation H. Applicant Presentation 23-233 Discussion of Statement of Direction (SUP-23-03) First Southern Baptist Intermediate Special Use Permit Amendment 5230 N Scottsdale Road (APN 173-18-009A) 25 Minutes Staff Contact: Brandon McMahon, 480-348-3531 Attachments: A. Staff Report B. Vicinity & Related Maps C. SUP History Summary D. Narrative & Plans E. Statement of Direction F. Presentation 23-243 Discussion of Planning Commission Vacancy and Appointment Process 10 Minutes Staff Contact: Duncan Miller, Town Clerk, 480-348-3610 Attachments: A. Staff Report - PC Vacancy B. Presentation Town of Paradise Valley Page 2 Printed on 9/12/2023 Town Council Meeting Notice and Agenda September 14, 2023 4. BREAK Town of Paradise Valley Page 3 Printed on 9/12/2023 Town Council Meeting Notice and Agenda September 14, 2023 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-239 Minutes of Town Council Meeting June 8, 2023 Attachments: Town Council Minutes June 8 2023 23-247 Discussion and Possible Action Regarding Amending the Scope of Services with Osuch Consulting PLLC Recommendation: Authorize the Town Manager to execute Amendment One to the Professional Services agreement with Osuch Consulting PLLC, for financial services and waive the 14-day waiting period to execute the agreement. Staff Contact: Andrew B. Ching, (480) 348-3533 Attachments: A. Staff Report - Osuch Extension and Expansion 2023 B. CON-23-059-TMG-A1 Osuch Consulting PSA Amendment One Town of Paradise Valley Page 4 Printed on 9/12/2023 Town Council Meeting Notice and Agenda September 14, 2023 23-252 Discussion and Possible Action Regarding Amendment One to the Contract with JTKnapp Group, LLC Recommendation: Authorize the Town Manager to execute Amendment One to the Professional Services agreement with JTKnapp Group, LLC for capital improvement services increasing the not-to-exceed contract amount from $45,000 to $54,900, and waive the 14-day waiting period to execute the agreement. Staff Contact: Paul Michaud, (480) 348-3574 Attachments: A. Staff Report B. Contract CON-23-043-CMD-A1 for CIP Management 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-245 Discussion and Possible Action to Adopt Resolution 2023-13 Amending the 2023 Master Fee Schedule Recommendation: Adopt Resolution 2023-13 Staff Contact: Duncan Miller, 480-348-3610 Attachments: A. Staff Report B. Resolution 2023-13 - 2023 Master Fee Schedule Amendment C. User Fee Study amended 07 07 2023 D. Presentation 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 23-250 Discussion and Possible Action to Award a Contract to Epic Productions of Phoenix, LLC for Police Recruitment Services Recommendation: Authorize the Town Manager to execute a contract with Epic Productions of Phoenix, LLC in an amount not to exceed $275,000 and waive the 14-day waiting period to execute the agreement. Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. Epic Productions Contract and Scope of Work C. Presentation Town of Paradise Valley Page 5 Printed on 9/12/2023 Town Council Meeting Notice and Agenda September 14, 2023 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of four more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days, or longer with Council approval. 23-240 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 09 08 2023 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 9/12/2023