Council

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Council Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, February 12, 2019 9:00 AM Council Chambers CALL TO ORDER Mayor Shaigec called the meeting to order at 9:00 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Laura Swain, General Manager, Corporate Services (in part) Arlan Delisle, County Solicitor, Legal Services (in part) Tracy Kibblewhite, General Manager, Chief Financial Officer (in part) Dave Cross, General Manager, Agriculture, Community & Protective Services (in part) Rob McGowan, General Manager, Operations Services (in part) Sarah Mate, Director, Community Services (in part) Krista Quesnel, Manager, Community Sustainability (in part) Jennifer Caudron, ALUS Coordinator (in part) Jeff Dyck, Director, Financial Planning & Treasury (in part) Jerome Shiu, Senior Financial Planning & Treasury Analyst (in part) Teri Stewart, Director, Budget & Financial Reporting (in part) Marc Ficht, Director, Assessment & Revenue Services (in part) Jody Hancock, Director, Engineering Services (in part) Lauren Aebig, Manager, Strategic Planning & Intergovernmental Affairs (in part) Martin Frigo, Manager, Long Range Policy Planning (in part) Carol Bergum, Director, Planning & Development Services (in part) Barb Williams, Manager, Legislative Services (Recording Secretary) Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) (in part) Parkland County Page 1 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 . INSPIRATIONAL REFLECTION Council Member Darrell Hollands offered a short inspirational reflection. ADOPTION OF AGENDA A motion was made by Council Member Phyllis Kobasiuk that the February 12, 2019 Council agenda be adopted with the following addition: Item B.2 - ACP Grant Application The motion carried unanimously. CONSENT AGENDA A motion was made by Council Member Tracey Melnyk that Council consent to approve the following agenda items without debate: 4.1 Adoption of the January 22, 2019 Council Meeting Minutes That the January 22, 2019 Council meeting minutes be adopted, as presented. 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities update be received for information as presented. The motion carried unanimously. Laura Swain, General Manager, Corporate Services introduced members of the Customer Service team and Emily Strach, Corporate Planning and Intergovernmental Advisor who has returned from a leave. BUSINESS ARISING RFD 19-017 Appointments to Edmonton Metropolitan Region Board Shared Investment for Shared Benefit Task Force Proposed Motion That Mayor Rod Shaigec be appointed as a member of the Edmonton Metropolitan Region Board Shared Investment for Shared Benefit Task Force, effective December 13, 2018, and that Councillor John McNab be appointed as alternate member. A motion was made by Council Member Tracey Melnyk that Mayor Rod Shaigec be appointed as a member of the Edmonton Metropolitan Regional Board Shared Investment for Shared Benefit Task Force effective December 13, 2018, and that Councillor John McNab be appointed as alternate member. Parkland County Page 2 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 The motion carried unanimously. NEW BUSINESS Operations Services Matters RFD 19-027 Regional Transit Services Commission Transition Team Appointments Proposed Motions 1. That the Regional Transit Services Commission Transition Team Terms of Reference be approved, as presented. 2. That Council appoint one member of Council, one member of Council as an alternate, and the Mayor as ex officio to the Regional Transit Services Commission Transition Team. A motion was made by Council Member Jackie McCuaig that the Regional Transit Services Commission Transition Team Terms of Reference be approved, as presented. The motion carried unanimously. A motion was made by Council Member John McNab that Council appoint Council Member Tracey Melnyk, Council Member Jackie McCuaig as an alternate member, and Mayor Rod Shaigec as ex officio to the Regional Transit Services Commission Transition Team. The motion carried unanimously. DELEGATIONS App 19-004 Public Input - 9:15 a.m. (10 mins.) Mayor Shaigec asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Chief Administrative Officer RFD 19-007 Truth and Reconciliation Calls to Action Sub-Committee Terms of Reference and Committee Appointments A motion was made by Council Member Tracey Melnyk that the Truth and Reconciliation Calls to Action Internal Sub-Committee Terms of Reference be approved. The motion carried unanimously. A motion was made by Council Member Jackie McCuaig that Council Members AnnLisa Jensen, Phyllis Kobasiuk, and Darrell Hollands be appointed to the Truth and Reconciliation Calls to Action Internal Sub-Committee. The motion carried unanimously. RFD 19-032 ACP Grant Support Proposed Motion That Council support the ACP Grant as submitted. A motion was made by Council Member John McNab that Council support the submitted ACP Grant as presented. The motion carried unanimously. Parkland County Page 3 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 Agriculture, Community and Protective Services Matters RFD 19-008 Alternative Land Use Services (ALUS) Partnership Advisory Committee (PAC) Terms of Reference Proposed Motion That Council approve the revised Partnership Advisory Committee (PAC) Terms of Reference, as presented. A motion was made by Council Member Phyllis Kobasiuk that the revised Alternate Land Use Services (ALUS) Partnership Advisory Committee (PAC) Terms of Reference be approved, as presented. The motion carried unanimously. RFD 19-018 Agricultural Fieldman Appointments Proposed Motion That James Leskiw, Program Manager, Agronomics, and Erin McAdam, Program Manager, Operations be appointed as Agricultural Fieldman, effective January 1, 2019 in accordance with Section 8 of the Alberta Agricultural Service Board Act, RSA 2000, Chapter A-10. A motion was made by Council Member Darrell Hollands that James Leskiw, Program Manager, Agronomics, and Erin McAdam, Program Manager, Operations be appointed as Agricultural Fieldman, effective January 1, 2019 in accordance with Section 8 of the Alberta Agricultural Service Board Act, RSA 2000, Chapter A-10, as presented. The motion carried unanimously. Chief Financial Officer RFD 19-025 2018 Draft Year End Financial Report and Final Restricted Surplus and Allowance Transfers Proposed Motion That the 2018 Draft Year End Financial Report and Final Restricted Surplus and Allowance Transfers be received for information, as presented. A motion was made by Council Member Tracey Melnyk that Council accept the Draft 2018 Year End Financial Reports for information, as presented. The motion carried unanimously. A motion was made by Council Member Jackie McCuaig that the transfer of $1,210,450 to Restricted Surplus and the decrease to the Allowance for Uncollectable Accounts in the amount of $600 be approved, as per Attachment 6, as presented. The motion carried unanimously. A motion was made by Council Member Darrell Hollands that the remaining surplus transfer to Long Term Sustainability Restricted Surplus be approved, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 Recess Mayor Shaigec recessed the meeting at 10:38 a.m. and reconvened the meeting at 10:48 a.m. Corporate Services Matters RFD 19-019 Corporate Update Proposed Motion That the Corporate Update be received for information, as presented. A motion was made by Council Member Tracey Melnyk that the Corporate update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 19-022 Closed Session Proposed Motion That Council convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Council Member John McNab that Council convene in closed session at 11:14 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liaison Laura Swain, General Manager, Corporate Services - Administrative Liaison Arlan Delisle, County Solicitor, Legal Services - Legal Counsel Tracy Kibblewhite, General Manager, Chief Financial Officer - Financial Advisor Dave Cross, General Manager, Agriculture, Community & Protective Services - Community Advisor Rob McGowan, General Manager, Operations Services - Operations Advisor Sarah Mate, Director, Community Services - Community Advisor Parkland County Page 5 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 Jeff Dyck, Director, Financial Planning & Treasury - Financial Advisor Jerome Shiu, Senior Financial Planning & Treasury Analyst - Financial Advisor Barb Williams, Manager, Legislative Services (Recording Secretary) - Parliamentarian Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) (in part) William Choy, Mayor, Town of Stony Plain Judy Bennett, Council Member, Town of Stony Plain Justin Laurie, Council Member, Town of Stony Plain Bruce Lloy, Council Member, Town of Stony Plain Eric Meyer, Council Member, Town of Stony Plain Harold Pawlechko, Council Member, Town of Stony Plain Karl Hill, General Manager, Community & Protective Services, Town of Stony Plain Tom Goulden, Town Manager, Town of Stony Plain PRE 19-007 Regional Plan FOIP Section 21 - Harmful to intergovernmental relations FOIP Section 24 - Advice from officials Recess Mayor Shaigec recessed the meeting during closed session for a lunch break at 12:34 p.m. and reconvened the meeting at 1:15 p.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - Administrative Liaison Laura Swain, General Manager, Corporate Services - Administrative Liaison Arlan Delisle, County Solicitor, Legal Services - Legal Counsel Tracy Kibblewhite, General Manager, Chief Financial Officer - Financial Advisor Rob McGowan, General Manager, Operations Services - Operations Advisor Carol Bergum, Director, Planning and Development Services - Planning Advisor Barb Williams, Manager, Legislative Services (Recording Secretary) - Parliamentarian Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) PRE 19-005 Land Matter - Legend Estates FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege Parkland County Page 6 Printed on 3/4/2019 Council Meeting Minutes February 12, 2019 RFD 19-023 Regular Council Meeting Session Proposed Motion That Council revert to regular meeting session. A motion was made by Council Member Phyllis Kobasiuk that Council convene in regular meeting session at 2:02 p.m. The motion carried unanimously. BUSINESS ARISING FROM CLOSED SESSION Recess Mayor Shaigec recessed the meeting at 2:03 p.m. and reconvened the meeting at 2:09 p.m. A motion was made by Council Member Jackie McCuaig that administration be directed to proceed with the two mandates presented, approving $2,626,000 from Long Term Sustainability Restricted Surplus. The motion carried unanimously. COMMUNICATIONS COM 19-008 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. There were no Committee Reports presented at this meeting. CLOSE OF MEETING Mayor Shaigec closed the meeting at 2:10 p.m. __________________________________________ Mayor ___________________________________________ Manager, Legislative Services Parkland County Page 7 Printed on 3/4/2019