Council

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Council Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, November 24, 2020 9:00 AM Council Chambers CALL TO ORDER Mayor Shaigec called the electronic meeting to order at 9:01 a.m. Mayor Shaigec gave the chair to Deputy Mayor Melnyk. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Laura Swain, Interim Chief Administrative Officer/General Manager, Corporate & Shared Services (in part) Jeff Dyck, Chief Financial Officer (in part) Dave Cross, General Manager, Agriculture, Community & Protective Services (in part) Rob McGowan, General Manager, Operations Services (in part) Tom Watts, Director, Employee Services (in part) Dawna Woytowich, Municipal Land Specialist (in part) Barb Williams, Manager, Legislative Services (in part) Eva Beyer, Returning Officer (in part) Sheryl Cammidge, Legislative Officer/Recording Secretary (in part) INSPIRATIONAL REFLECTION Council Member McNab offered a short inspirational reflection. ADOPTION OF AGENDA A motion was made by Council Member McNab that the November 24, 2020 agenda be adopted with the following additions: Agenda Item 9.3 Closed Session - Council Budget Matter FOIP Section 23 - Local public body confidences FOIP Section 24 - Advice from officials Parkland County Page 1 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 Agenda Item 9.4 - Closed Session - Legal Matter FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege The motion carried unanimously. CONSENT AGENDA A motion was made by Council Member Jensen that Council consent to adopt the following agenda items without debate: Agenda Item 4.1 - Adoption of November 10, 2020 Council Meeting Minutes 1. That the November 10, 2020 Council meeting minutes be adopted, as presented. 2. That Council approve authorization of electronic signature for the November 10, 2020 Council meeting minutes in accordance with Section 213 of the Municipal Government Act. Agenda Item 4.2 - Adoption of November 17, 2020 Budget Presentations Meeting Minutes 1. That the November 17, 2020 Budget Presentations meeting minutes be adopted, as presented. 2. That Council approve authorization of electronic signature for the November 17, 2020 Budget Presentations meeting minutes in accordance with Section 213 of the Municipal Government Act. Agenda Item 4.3 - Adoption of November 18, 2020 Budget Presentations Meeting Minutes 1. That the November 18, 2020 Budget Presentations meeting minutes be adopted, as presented. 2. That Council approve authorization of electronic signature for the November 18, 2020 Budget Presentations meeting minutes in accordance with Section 213 of the Municipal Government Act. Agenda Item C.2 - Public Member Appointments to Boards and Committees That the following Public Member appointments to Boards and Committees be approved effective January 1, 2021: Subdivision and Development Appeal Board - Jasmine Nuthall (3-year appointment) - Neil Jamieson (3-year appointment) - Kyle Dinsmore (3-year appointment) Parkland County Library Board - Sarah Leteta (2-year appointment) {incumbent} Community Sustainability Committee - Paul Mizzi (3-year appointment) - Richard Wayken (3-year appointment) Tri-Municipal Leisure Facility Board of Directors - Brenda Buchko (3-year appointment) Parkland County Page 2 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 Agenda Item 8.1 - Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Agenda Item 8.2 - Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. NEW BUSINESS Agriculture, Community and Protective Services Matters RFD 20-224 Wabamun Medical Clinic Memorandum of Understanding and Interim Agreement Proposed Motion That Council approve the Wabamun Medical Clinic Memorandum of Understanding and Interim Agreement, as presented. A motion was made by Council Member McCuaig that Council approve the Wabamun Medical Clinic Memorandum of Understanding and Interim Agreement, as presented. The motion carried unanimously. DELEGATIONS 9:15 a.m. - Public Input (10 minutes) Deputy Mayor Melnyk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. The following person called into the meeting: Ken Barry, Parkland County resident, presented concerns regarding snow removal. CLOSED SESSION RFD 20-229 Closed Session Proposed Motion That Council convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Council Member Kobasiuk that Council convene in closed session at 9:24 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Parkland County Page 3 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 A public member called in for Public Input and Council allowed for Public Input to continue at this time. DELEGATIONS App 20-083 9:15 a.m. - Public Input (10 minutes) Deputy Mayor Melnyk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. The following person called into the meeting: Jackie Kohut, Parkland County resident, expressed support for the Public Engagement Plan - Proposed Amendment to Bylaw 20105-09 Animal Control - Chickens on Parcels Less Than Two Acres. Council proceeded into Closed Session at 9:30 a.m. CLOSED SESSION Council Budget Matter FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege In addition to members of Council, the following persons were present for Closed Session - Council Budget Matter: Laura Swain, Interim Chief Administrative Officer/General Manager, Corporate & Shared Services; Jeff Dyck, Chief Financial Officer; and Tom Watts, Director, Employee Services. RFD 20-231 Regular Council Meeting Session Proposed Motion That Council revert to regular Council meeting session. A motion was made by Council Member Hollands that Council revert to regular Council meeting session at 10:06 a.m. DELEGATIONS RFD 20-230 10:00 a.m. Appointment - Alberta Conservation Association (Roy Schmelzeisen, Senior Biologist) Habitat Retention Agreements Proposed Motion That Council direct Administration to enter into Habitat Retention Agreements with the Alberta Conservation Association, as presented. A motion was made by Mayor Shaigec that Council direct Administration to enter into Habitat Retention Agreements with the Alberta Conservation Association, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 CLOSED SESSION RFD 20-229 Closed Session Proposed Motion That Council convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Council Member McNab that Council convene in closed session at 10:20 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 20-047 Council Budget Matter FOIP Section 23 - Local public body confidences FOIP Section 24 - Advice from officials In addition to members of Council, the following were present for Closed Session - Council Budget Matter: Laura Swain, Interim Chief Administrative Officer/General Manager, Corporate & Shared Services; Jeff Dyck, Chief Financial Officer; and Tom Watts, Director, Employee Services. RFD 20-231 Regular Council Meeting Session Proposed Motion That Council revert to regular Council meeting session. A motion was made by Council Member Jensen that Council revert to regular Council meeting session at 11:20 a.m. DELEGATIONS RFD 20-233 10:30 a.m. Appointment - Parkland County 2021 Operating and Capital Budget Proposed Motions 1. That Council approve the 2021 Operating Budget containing $20,036,600 in revenues; $82,280,900 in expenditures; a municipal tax requirement of $62,244,300 (Attachment 1). 2. That Council approve the 2021 Capital Budget containing $37,799,200 in revenues; $38,524,200 in expenditures, a municipal tax requirement of $725,000 (Attachment 2). 3. That Council direct administration to seek approval to add carry forward projects, not completed in 2020, to the 2021 budget. 4. That Council finalize the 2021 Tax Rate Bylaw for approval in April 2021. Parkland County Page 5 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 5. That Council accept the 2022-2026 Capital and Operating Plans as information (Attachment 3). A motion was made by Council Member McCuaig that Council approve the 2021 Operating Budget containing $20,036,600 in revenues; $82,280,900 in expenditures; and a municipal tax requirement of $62,244,300. The motion carried unanimously. A motion was made by Council Member Kobasiuk that Council approve the 2021 Capital Budget containing $37,799,200 in revenues; $38,524,200 in expenditures; and a municipal tax requirement of $725,000. The motion carried unanimously. A motion was made by Council Member Hollands that Council direct administration to seek approval to add carry forward projects, not completed in 2020, to the 2021 budget. The motion carried unanimously. A motion was made by Mayor Shaigec that Council finalize the 2021 Tax Rate Bylaw for approval in April, 2021. The motion carried unanimously. A motion was made by Council Member McNab Council accept the 2022-2026 Capital and Operating Plans for information, as presented. The motion carried unanimously. NEW BUSINESS Legislative Matters BL 20-030 Bylaw 2020-15 Election Proposed Motions 1. That Bylaw 2020-15 receive first reading. 2. That Bylaw 2020-15 receive second reading. 3. That Bylaw 2020-15 be presented at this meeting for third reading. 4. That Bylaw 2020-15 receive third and final reading. 5. That Council approve authorization of electronic signature for Bylaw 2020-15 in accordance with Section 213 of the Municipal Government Act. A motion was made by Council Member Jensen that Bylaw 2020-15 receive first reading. The motion carried unanimously. A motion was made by Council Member McCuaig that Bylaw 2020-15 receive second reading. The motion carried unanimously. A motion was made by Council Member Kobasiuk that Bylaw 2020-15 be presented at this meeting for third reading. The motion carried unanimously. A motion was made by Council Member Hollands that Bylaw 2020-15 receive third and final reading and, that it be declared finally passed. The motion carried unanimously. A motion was made by Mayor Shaigec that Council approve authorization of electronic signature for Bylaw 2020-15 in accordance with Section 213 of the Municipal Government Act. The motion carried unanimously. Agriculture, Community and Protective Services Matters Parkland County Page 6 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 RFD 20-227 Public Engagement Plan - Proposed Amendment to Bylaw 2015-09 Animal Control - Chickens on Parcels Less Than Two Acres Proposed Motion That Council approve the Public Engagement Plan regarding a potential amendment to the Animal Control Bylaw 2015-09 allowing chickens on parcels of land less than two acres in size. A motion was made by Council Member McNab that Council approve the Public Engagement Plan regarding a potential amendment to the Animal Control Bylaw 2015-09 allowing chickens on parcels of land less than two acres in size. The motion carried by the following vote: For: 4- Mayor Shaigec, Council Member Jensen, Council Member Kobasiuk and Council Member Melnyk Against: 3- Council Member McCuaig, Council Member Hollands and Council Member McNab CLOSED SESSION RFD 20-229 Closed Session Proposed Motion That Council convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Council Member Jensen that Council convene in closed session at 12:27 p.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The carried unanimously. Council Member McNab left the meeting at 12:30 p.m. PRE 20-048 Legal Matter FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege The following members of Council were present for Closed Session - Legal Matter: Mayor Shaigec; Deputy Mayor Melnyk; Council Member Jensen; Council Member McCuaig; Council Member Kobasiuk; and Council Member Hollands. Laura Swain, Interim Chief Administrative Officer/General Manager, Corporate & Shared Services joined the Closed Session - Legal Matter at 1:15 p.m. PRE 20-044 Appointment of Third Party Administrator - Whistleblower Policy C-HR30 FOIP Section 16 - Harmful to business interests of third party Parkland County Page 7 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 FOIP Section 24 - Advice from officials The following members of Council were present for Closed Session - Appointment of Third Party Administrator - Whistleblower Policy C-HR30: Mayor Shaigec; Deputy Mayor Melnyk; Council Member Jensen; Council Member McCuaig; Council Member Kobasiuk; and Council Member Hollands. The following members of Administration were present: Laura Swain, Interim Chief Administrative Officer/General Manager, Corporate & Shared Services and Tom Watts, Director, Employee Services. Mayor Shaigec left the meeting at 1:20 p.m. RFD 20-231 Regular Council Meeting Session Proposed Motion That Council revert to regular Council meeting session. A motion was made by Council Member McCuaig that Council revert to regular Council meeting session at 1:25 p.m. The motion carried unanimously. BUSINESS ARISING FROM CLOSED SESSION Legal Matter A motion was made by Council Member Kobasiuk that Council proceed with a Contract with Laura Swain as Interim Chief Administrative Officer, as discussed. The motion carried unanimously. Appointment of Third Party Administrator - Whistleblower Policy C-HR20 A motion was made by Council Member Hollands that the appointment of a third party administrator for the management of Whistleblower Policy C-HR30 be tabled to the December 8, 2020 Council meeting. The motion carried unanimously. COMMUNICATIONS COM 20-080 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member Jensen that the Committee Reports be received for information, as presented: 1. Council Member Kobasiuk attended a Remembrance Day ceremony at the Stony Plain Legion and participated in an EMRB Strategic Planning session. 2. Council Member Hollands commented on the TransAlta Tri-Leisure Centre and its management of COVID-19 restrictions. 3. Deputy Mayor Melnyk participated in a Global Edmonton mid-term report session. Parkland County Page 8 Printed on 12/8/2020 Council Meeting Minutes November 24, 2020 The motion carried unanimously. CLOSE OF MEETING Deputy Mayor Melnyk closed the electronic meeting at 1:32 p.m. __________________________________________ Deputy Mayor ___________________________________________ Manager, Legislative Services Parkland County Page 9 Printed on 12/8/2020