Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Natalie Birnie Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Allan Hoefsloot Council Member Phyllis Kobasiuk Council Member Rob Wiedeman Tuesday, March 5, 2024 9:00 AM Council Chambers CALL TO ORDER Committee Chairperson Birnie called the meeting to order at 9:01 a.m. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot On behalf of Council, Mayor Gamble acknowledged the passing of the Right Honourable Brian Mulroney who served as the 18th prime minister of Canada from 1984-1993. DEPUTY MAYOR ACKNOWLEDGEMENT Mayor Gamble, on behalf of Council, acknowledged the Deputy Mayor rotation. Mayor Gamble offered a sincere thank you to former Deputy Mayor Kobasiuk for her service during her four month term and welcomed Councillor Birnie to her term as Parkland County's Deputy Mayor. TERRITORIAL LAND ACKNOWLEDGEMENT On behalf of the Committee, Chairperson Birnie offered the following Treaty 6 lands acknowledgement: We acknowledge that we are on the Lands of Treaty 6 which is the traditional home of the Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux nations, members of the Metis nations of Alberta, Inuit and all First Nations sharing this land for generations. We recognize the long history and contributions of Indigenous peoples who've cared for this land from time immemorial to the present. We acknowledge that we are all treaty people bound to one another by the spirit and intent of treaty as long as the sun shines, the grass grows, and the river flows. Committee Member Kowalski and Committee Member Hoefsloot attended the meeting virtually. Parkland County Page 1 Printed on 5/29/2024 Governance and Priorities Meeting Minutes March 5, 2024 Committee Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, Chief Financial Officer/General Manager, Corporate & Shared Services Nancy Domijan, General Manager, Development Services Kara Woolsey, Director, Employee Services (In-part) Simon Yakiluk, Director, Communications (In-part) Suzanne Merrills, Director, Community Services (In-part) Brian Cornforth, Fire Chief, Fire Services (In-part) Brad Backstrom, Supervisor, Operations, Enforcement Services (In-part) Krista Quesnel, Director, Agriculture & Environment Services, Agriculture & Environmental Services (In-part) April Gallays, Manager, Current & Long Range Planning, Planning & Development Services (In-part) Robynn Holstein, Acting Director, Growth & Strategy and Manager, Economic Diversification, Growth & Strategy (In-part) Jody Hancock, Director, Engineering Serives (In-part) Trent Tompkins, Director, Road Maintenance & Drainage (In-part) Neil Jamieson, Director, Public Works (In-part) Michelle Kirchmayer, Director, Assessment, Tax & Financial Systems (In-part) Craig Froehlich, Director, Finance (In-part) Ric Gibbons, Chief Information Officer, Information Services (In-part) Joel Wilson, Business Development Officer, Economic Diversification (In-part) Alexandra Salame, Economic Diversification Coordinator, Economic Diversification (In-part) Rachelle Trovato, Manager, Growth & Strategy (In-part) Lois Tyerman, Corporate Planning & Intergovernmental Advisor, Growth & Strategy (In-part) Barb Williams, Manager, Legislative Services Odessa Bartel, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Mayor Gamble that the March 5, 2024 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. CELEBRATING SUCCESS Councillor Kowalski recognized the work of Parkland County's Roads & Drainage department to clear the snow from Parkland County roads from the recent snow storm in a safe and efficient manner. DELEGATIONS Parkland County Page 2 Printed on 5/29/2024 Governance and Priorities Meeting Minutes March 5, 2024 Committee App 24-008 9:05 a.m. Public Input (15 mins.) Committee Chairperson Birnie asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. Natasha Stenzel-Bourbeau, a resident of Parkland County, came forward to share information about Water Recycling specifically related to her development. ADOPTION OF MINUTES MIN 24-007 Adoption of February 20, 2024 Governance and Priorities Committee Meeting Minutes Proposed Motion That the February 20, 2024 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kowalski that the February 20, 2024 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Development Services RFD 24-046 Corporate Update - 2023 Year-in-Review Proposed Motion That the Corporate Update - 2023 Year-in-Review be received for information, as presented. Administration presented the Corporate Update - 2023 Year-in-Review. A motion was made by Committee Member Hoefsloot that the 2023 Year-In-Review presentation be received for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 24-018 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Wiedeman that the Rural Municipalities of Alberta Contact Newsletter be received for information, as Parkland County Page 3 Printed on 5/29/2024 Governance and Priorities Meeting Minutes March 5, 2024 Committee presented. The motion carried unanimously. COM 24-019 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 24-030 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17, 19, 24 and 27 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Kobasiuk that the Committee convene in closed session at 10:28 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17, 19, 24 and 27 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. RECESS Chairperson Birnie recessed the meeting at 10:29 a.m., and reconvened the meeting at 10:45 a.m. PRE 24-012 Economic Diversification Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials Administration presented Economic Diversification update. PRE 24-011 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials Administration presented Planning and Development update. PRE 24-013 Chief Administrative Officer Performance Review FOIP Section 17 - Harmful to personal privacy Parkland County Page 4 Printed on 5/29/2024 Governance and Priorities Meeting Minutes March 5, 2024 Committee FOIP Section 19 - Confidential evaluations Chief Administrative Officer Performance Review conducted. PRE 24-016 Council Code of Conduct Bylaw Review FOIP Section 24 - Advice from officials FOIP Section 27 - Legal privilege Council Code of Conduct Bylaw was reviewed. RFD 24-031 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kowalski that the Committee revert to regular meeting session at 2:00 p.m. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for April 2, 2024 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Birnie closed the meeting at 2:00 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 5/29/2024