City Council Meeting

City of Parma Heights Council Meeting 6281 Pearl Road Monday, January 22, 2024 7 :00 PM ROLL CALL PLEDGE OF ALLEGIANCE ACTION ON MINUTES: JANUARY 8, 2024 – CITY COUNCIL MEETING COMMUNICATIONS: NONE AT THIS TIME REPORTS FROM MAYOR AND DIRECTORS PUBLIC SESSION LEGISLATION Third Reading 1. RESOLUTION NO. 2023 - 89 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET First Reading 2. RESOLUTION NO. 2024 - 3 A RESOLUTION AUTHORIZING BOWEN + ASSOCIATES, INC., MUNICIPAL ENGINEER, TO PREPARE THE PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE 2024 STREET REHABILITATION PROJECT, AND DECLARING AN EMERGENCY 3. ORDINANCE NO. 2024 - 4 AN ORDINANCE AUTHORIZING AND DIRECTING AN EXPENDITURE FOR THE 2024 STREET REHABILITATION PROJECT, AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC SERVICE TO ADVERTISE FOR COMPETITIVE BIDS, AND AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO A WRITTEN CONTRACT WITH THE LOWEST AND BEST BIDDER THEREFORE, AND DECLARING AN EMERGENCY 4. RESOLUTION NO. 2024 – 5 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION, ON BEHALF OF THE CITY OF PARMA HEIGHTS, FOR THE OHIO ENVIRONMENTAL PROTECTION AGENCY (OEPA), H2OHIO RIVERS INITIATIVE: CHLORIDE REDUCTION GRANT PROGRAM, AND FURTHER AUTHORIZING THE ADMINISTRATION TO EXECUTE AGREEMENTS, IF ANY, TO ACCEPT SUCH GRANT FUNDING, IF AWARDED, AND TO EXPEND FUNDS, AND DECLARING AN EMERGENCY ADJOURNMENT City of Parma Heights 6281 Pearl Road Parma Heights, OH 44130  RESOLUTION 2023 - 89 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET WHEREAS, the Council authorized membership in the National Joint Power Alliance [now known as Sourcewell], a purchasing cooperative in Ordinance No. 2017-3; and WHEREAS, GovPlanet/IronPlanet is a vendor of the National Joint Power Alliance [now known as Sourcewell]; and WHEREAS, GovPlanet/IronPlanet will provide the City of Parma Heights with auction services for the disposal of obsolete city vehicles and equipment; and WHEREAS, the Administration recommends that the vehicles and equipment listed on Exhibit “A” be removed from service as a result of their age and mechanical condition. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: The Administration is authorized and directed to dispose of obsolete city vehicles at a public sale through GovPlanet/IronPlanet, a list of which is described in Exhibit “A”, attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meeting open to the public, in compliance with the law. Section 3: That this Resolution shall take effect and be in force from and after the earliest date provided for by law. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO Exhibit A Building 2006 FORD 1FAFP24166G179882 SERVICE 2009 FORD 1FTRF12W79KB89647 SERVICE 2002 INTERNATIONAL 1HTSDAAR32H414722 Building 2006 DODGE 1B3EL46T86N182789  RESOLUTION NO. 2024 - 3 A RESOLUTION AUTHORIZING BOWEN + ASSOCIATES, INC., MUNICIPAL ENGINEER, TO PREPARE THE PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE 2024 STREET REHABILITATION PROJECT, AND DECLARING AN EMERGENCY WHEREAS, the Administration has reviewed the condition of various streets, and recommends the resurfacing of Kingsdale Boulevard and North Church Street, and the rejuvenation of streets including, but not limited to, Orchard Boulevard and the Nathan Hale Park parking area; and WHEREAS, in order to further that Project, Council hereby authorizes Bowen + Associates, Inc., Municipal Engineer, to prepare the plans, specifications, and cost estimates for such Project improvements, and to file such specifications for bidding documents in the Office of the Clerk of this Council. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: This Council authorizes and directs Bowen + Associates, Inc., Municipal Engineer, to prepare the plans, specifications, and cost estimates for the 2024 Street Rehabilitation Project. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: This Council declares this Resolution to be an emergency measure for the immediate preservation of the public health, peace, and safety of this Municipality, and for the further reason that said Resolution is necessary so that such plans, specifications, and estimate of cost may be prepared and filed with this Council so that the project may be considered for the upcoming construction season; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ______________________ ________________________________ PRESIDENT OF COUNCIL ATTEST: ______________________ ________________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: __________________ ________________________________ MAYOR MARIE GALLO  ORDINANCE NO. 2024 - 4 AN ORDINANCE AUTHORIZING AND DIRECTING AN EXPENDITURE FOR THE 2024 STREET REHABILITATION PROJECT, AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC SERVICE TO ADVERTISE FOR COMPETITIVE BIDS, AND AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO A WRITTEN CONTRACT WITH THE LOWEST AND BEST BIDDER THEREFORE, AND DECLARING AN EMERGENCY WHEREAS, the Council of the Municipality of Parma Heights has been advised that it is necessary that an expenditure for items as noted in the title, be authorized and directed in accordance with the provisions of Article V Section 6 of the Charter of the City of Parma Heights. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: The expenditure of monies of this municipality for items as noted in the title, which expenditure is now estimated to exceed $50,000.00, is authorized and directed. The expenditure shall be made from monies appropriated for such purpose. Section 2: The Director of Public Service is authorized and directed to advertise for competitive bids for such expenditure at least once in a newspaper of general circulation within the Municipality and to post such Invitation to Bid on the City of Parma Heights official web page. Section 3: The Administration is authorized and directed to enter into a written contract with the lowest and best bidder after such advertising, said lowest and best bidder to be determined by motion of this Council. Section 4: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 5: This Council declares this Ordinance to be an emergency measure for the immediate preservation of the public health, peace, and safety of this Municipality, and for the further reason that it is necessary to authorize and direct such expenditure in order that the Administration may enter into a contract therefore, after competitive bidding in accordance with applicable laws; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO  RESOLUTION NO. 2024 - 5 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION, ON BEHALF OF THE CITY OF PARMA HEIGHTS, FOR THE OHIO ENVIRONMENTAL PROTECTION AGENCY (OEPA), H2OHIO RIVERS INITIATIVE: CHLORIDE REDUCTION GRANT PROGRAM, AND FURTHER AUTHORIZING THE ADMINISTRATION TO EXECUTE AGREEMENTS, IF ANY, TO ACCEPT SUCH GRANT FUNDING, IF AWARDED, AND TO EXPEND FUNDS, AND DECLARING AN EMERGENCY WHEREAS, the City has been advised by the Ohio Environmental Protection Agency (OEPA) that it can participate in a competitive application process for the awarding of a grant from the OEPA’s H2Ohio Rivers Initiative: Chloride Reduction Grant Program; and WHEREAS, the City can submit an application and is eligible to receive up to $75,000.00 in grant funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: That this Council hereby authorizes and supports the City of Parma Heights grant application to the Ohio Environmental Protection Agency (OEPA) H2Ohio Rivers Initiative: Chloride Reduction Grant Program. Section 2: That the Administration is hereby authorized and directed to execute and file an application for the H2Ohio Rivers Initiative: Chloride Reduction Grant Program, and to provide all information and documentation required. Section 3: That the City of Parma Heights does agree to obligate and expend funds consistent with the grant application with the understanding that the funds will be reimbursed under the terms and conditions of the H2Ohio Rivers Initiative: Chloride Reduction Grant Program. Section 4: The Administration is hereby authorized and directed to execute all necessary agreements and to take any further actions necessary to fulfill the obligations required by the OEPA’s H2Ohio Rivers Initiative: Chloride Reduction Grant Program. Section 5: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 6: This Council declares this Resolution to be an emergency measure for the immediate preservation of the public health, peace, and safety of this Municipality, and for the further reason that it is necessary to expedite the submission of this grant application; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO