Parking Authority

Parking Authority Minutes: March 13, 2019 THE REGULAR MEETING OF THE PARKING AUTHORITY OF THE CITY OF PASSAIC WAS HELD ON March 13, 2019 AT 7:00 P.M. IN THE COUNCIL CHAMBERS. Amada D. Curling, Secretary read the following notice into record: IN ACCORDANCE WITH CHAPTER 231 PUBLIC LAWS OF 1975, ADEQUATE NOTICE OF THIS MEETING WAS PROVIDED BY RESOLUTION OF THE PASSAIC PARKING AUTHORITY ADOPTED ON DECEMBER 20, 2017 SETTING FORTH A SCHEDULE OF REGULAR MEETINGS FOR THE YEAR 2018 WHICH WAS PUBLISHED AND PLACED ON THE CITY HALL BULLETIN BOARD BY THE OFFICE OF THE CITY CLERK. PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND CHAIRMAN SHPILSKY ABSENT: ALLEN ALSO PRESENT: Ricardo Fernandez, Director; Vidya Nayak, CFO; Doris Dudek, Purchasing Director; Philip George Esq. for the firm Eric M. Bernstein & Associates, L.L.C. Parking Authority Counsel PLEDGE OF ALLEGIANCE Minutes On a motion by Commissioner Perez and Chairman Shpilsky, the minutes of December 19, 2018 and January 16, 2019 were accepted and approved. All voting “AYE” as the roll was called. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN HEARING OF CITIZENS Chairman Shpilsky opened the public portion of the meeting: After ample time given and no one responded on a motion by Chairman Shpilsky and Commissioner Balbi the Public Portion was closed. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ, AND SHPILSKY ABSENT: ALLEN COMMUNICATIONS: On a motion by Commissioner Perez and seconded Shpilsky by Chairman communications were received and filed, all members voting “AYE” as the roll was called. 1 Parking Authority Minutes: March 13, 2019 Hon. Mayor Hector C. Lora, memorandum Re: Passaic Parking Re- appointment Jose Balbi term to expire September 12, 2021. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN RESOLUTIONS: On a motion by Chairman Shpilsky and seconded by Commissioner Balbi the following Resolutions was adopted. All members voting “AYE” as the roll was called: CITY OF PASSAIC PARKING AUTHORITY RESOLUTION NO. PA 19-03-001 RESOLUTION AUTHORIZING CLOSED EXECUTIVE SESSION OF THE PASSAIC PARKING AUTHORITY ON MARCH 13, 2019 AT 7:00 P.M. OR ANYTIME THEREAFTER TO DISCUSS PENDING LITIGATION; CONTRACT NEGOTIATIONS AND PERSONNEL MATTERS RE: MPS SYSTEMS WHEREAS, Section of 8 of the Open Public Meetings act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, this public body is of the opinion that such circumstances presently exists: NOW, THEREFORE BE IT RESOLVED, by the Passaic Parking Authority of the City of Passaic, County of Passaic, State of New Jersey, as follows; 1. The public shall be excluded from discussion of an action upon the hereinafter specified subject matters; 2. The general nature of the subject matter to be discussed is as follows: a. Litigation b. Personnel c. Contract Negotiations 3. It is anticipated at this time that the above stated subject matter will be made public when deemed appropriate. 4. This Resolution shall take effect immediately. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ---------------------------------- 2 Parking Authority Minutes: March 13, 2019 On a motion by Chairman Shpilsky and seconded by Commissioner Ritz the public meeting was reconvene, all members voting “AYE” as the roll was called. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ---------------------- THE FOLLOWING RESOLUTION WAS TAKEN OFF THE AGENDA: RESOLUTION RECOMMENDING THAT THE CITY OF PASSAIC ENTER INTO A CONTRACT WITH MUNICIPAL PARKING SERVICES, INC. FOR THE PURCHASE AND INSTALLATION OF THE SENTRY SOLUTION™ PARKING SYSTEM. ---------------------------- On a motion by Chairman Shpilsky and seconded by Commissioner Balbi the public meeting was reconvene. All members voting “AYE” as the roll was called. Resolution No.__19-03-002__ CASH MANAGEMENT PLAN CY 2019 WHEREAS, NJ.S. 40A:5-14, Local Fiscal Affairs Law, requires that each local government entity adopt a Cash Management Plan designed to assure the deposit, investment and proper disbursement of local funds; now, therefore, be it RESOLVED, that the Commissioners of the City of Passaic Parking Authority does hereby adopt the following Cash Management Plan: A. DESIGNATION OF DEPOSITORIES The following institutions are designated as permissible depositories for the deposit of City funds: TD BANKNORTH VALLEY NATIONAL BANK AMBOY NATIONAL BANK CAPITAL ONE All depositories must conform to the Governmental Unit Deposit Protection Act ("GUDPA"), and shall provide a Notification of Eligibility from the State of New Jersey, Department of Banking, on a semi-annual basis. In addition, designated depositories shall maintain maximum FDIC or FSLIC coverage of all City funds on deposit. B. DEPOSIT OF FUNDS All funds shall be deposited within forty-eight (48) hours of receipt, in accordance with NJ.S. 40A:5-15, into appropriate fund operating accounts. Interest bearing operating and capital accounts shall be regularly monitored for the availability of funds for investment. Debt Service and Trust accounts shall be maintained in accordance with Federal and State statutes regulating such funds. Payroll, Developers' Escrow deposits and other agency funds, which represent funds of individuals and other organizations held by the City, shall be deposited in regular, interest bearing checking accounts unless applicable State statutes direct otherwise. Grant funds shall be deposited in accordance with regulations of the granting government or agency. C. INVESTMENT INSTRUMENTS AND PROCEDURES 3 Parking Authority Minutes: March 13, 2019 The City may purchase those investments permitted in NJ.S. 40A:5-15.l, which include: United States Treasury Bonds, Notes and Bills United States Government Agency and Instrumentality Obligations New Jersey Arbitrage Rebate Management Fund Savings Bank Deposits and Certificates of Deposit State of New Jersey Cash Management Fund The parking Authority may purchase other obligations approved by the Division of Investment of the Department of Treasury for investment by local units. Investments shall be limited to a maturity of not more than one year 1 unless a longer term is permitted by applicable Federal or State regulations. Allowable investments with maturities which extend beyond the end of the City's fiscal year shall be permitted. The purchase of Certificates of Deposit shall be made based on the availability of funds for investment and the analysis of projected cash flows. D. DISBURSEMENT OF FUNDS All funds shall be disbursed as authorized and directed by the Commissioners, except that the Chief Financial Officer shall have the authority to make the following disbursements prior to receiving the approval of the Municipal Council: Payroll Withholding Amounts Debt Service Insurance Premiums Purchase of Investments Interfunds Salaries and Wages Petty Cash Reimbursements Statutory Expenses Any disbursements made prior to Commissioner’s approval shall be listed and included in the Payment of Bills for the first available council meeting following said disbursement for Municipal Council approval. Disbursements shall be executed via electronic wire transfer of funds by the Chief Financial Officer, or designated staff member, when that method of payment will result in an operating and/or financial benefit to the City. E. PETTY CASH FUND Reimbursements for expenditures through the Petty Cash Fund shall be made within the limits approved by the Director of the Division of Local Government Services. The Petty Cash Fund shall be maintained in accordance with N.J.S. 40A:5-21. Individual reimbursements from the Petty Cash Fund shall not exceed $50 per item. The following Petty Cash Funds shall be maintained: NONE F. BONDING The following officials shall be covered by surety bonds; said surety bonds to be examined by the independent auditor to insure their proper execution: Chief Financial Officer Treasurer Staff members of the Department of Finance and Tax Collection not covered by separate surety bonds shall be covered by a Public Employee's Faithful Performance Bond. G. COMPLIANCE The Cash Management Plan of the City of Passaic Parking Authority shall be subject to the approval of the Authority’s Legal Counsel, and shall be subject to the annual audit, conducted pursuant to N.J.S. 40A:5-4. As stated in N.J.S. 40A:5-l4, the official(s) charged with the custody of City funds shall deposit them as instructed by this Cash Management Plan, and shall thereafter be relieved of any liability or loss due to the insolvency or closing of any designated depository. If, at any time, this Cash Management Plan conflicts with any regulation of the State of New Jersey, or any department thereof, the applicable State regulations shall apply. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ---------------------------- 4 Parking Authority Minutes: March 13, 2019 On a motion by Chairman Shpilsky and seconded by Commissioner Perez the following Resolution was adopted. All members voting “AYE” as the roll was called. PARKING AUTHORITY OF THE CITY OF PASSAIC RESOLUTION NO. PA 19-03-003 A RESOLUTION DESIGNATING THE OFFICIAL BANK ACCOUNTS AND THE OFFICIAL DEPOSITORIES FOR SUCH BANK ACCOUNTS OF THE PARKING AUTHORITY OF THE CITY OF PASSAIC (CY2019) BE IT RESOLVED by the Commissioners of the City of Passaic Parking Authority that: The following depositories of the City of Passaic Parking Authority shall be as follows: Valley National Bank Capital One TD Bank Amboy National Bank ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ---------------------- On a motion by Chairman Shpilsky and seconded by Commissioner Perez the following Resolution was adopted. All members voting “AYE” as the roll was called. RESOLUTION # 19-03-004 RESOLUTION AWARDING CONTRACT FOR FURNISHING OF ELECTRONIC PAYMENT SERVICES PASSAIC PARKING AUTHORITY WHEREAS, the Passaic Parking Authority wishes to utilize the services of ParkMobile, Atlanta, GA for Furnishing of Electronic Payment Services for Parking Meters offered under the National Cooperative Purchasing Alliance; and WHEREAS, Local Public Finance Law 2011, C.139 authorizes local contracting units to utilize national cooperative contracts as a method of procurement for any 5 Parking Authority Minutes: March 13, 2019 materials, supplies or equipment without the necessity for public bidding; and WHEREAS, ParkMobile is an authorized vendor under the National Cooperative Purchasing Alliance; and WHEREAS, the mobile payment transaction fee along with the merchant processing fee is $ 0.45; and WHEREAS, there are no fees to be paid by the Passaic Parking Authority utilizing this contract; and WHEREAS, the contract is for a period of two years with the option to extend for an additional one (1) year commencing on the date the contract is executed; and WHEREAS, it is the recommendation of the Commissioners of the Parking Authority that the contract for the City of Passaic’s Mobile Parking Program be awarded to ParkMobile, Atlanta, GA. NOW THEREFORE BE IT RESOLVED by the Commissioners of the Parking Authority of the City of Passaic that the contract for The City of Passaic’s Mobile Parking Program be awarded to ParkMobile, Atlanta, GA based on the aforementioned fee schedule. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN -------------------------- On a motion by Chairman Shpilsky and seconded by Commissioner Balbi the following Resolution was adopted. All members voting “AYE” as the roll was called. RESOLUTION #_19-03-005 RESOLUTION AUTHORIZING THE PASSAIC PARKING AUTHORITY TO ENTER INTO A NATIONAL COOPERATIVE PURCHASING AGREEMENT WITH NJ PARKING COOPERATIVE PRICING SYSTEM WHEREAS, N.J.S.A. 40A:11-11 (5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Purchasing Agreements for its administration; and WHEREAS, the U.S. Communities the leading national cooperative purchasing program, hereinafter referred to as the “Lead Agency” has offered voluntary participation in a National Cooperative Purchasing Program for the purchase of goods or services; and WHEREAS, the Local Public Contracts Law authorizes a municipality to purchase goods and services through a duly- formed cooperative purchasing system without advertising for bids; and WHEREAS, the procurement of goods and services through a cooperative purchasing program is considered to be an 6 Parking Authority Minutes: March 13, 2019 open and fair process under the New Jersey Pay-To-Play Law N.J.S.A. 19:44A-20.4 et seq; and WHEREAS, the Passaic Parking Authority is under no obligation, or requirement to purchase from this cooperative; and WHEREAS, the Passaic Parking Authority of the City of Passaic, County of Passaic, State of New Jersey would like to participate in a Cooperative Pricing Program for the provision and performance of goods and services; WHEREAS, The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey. ROLL CALL PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ----------------------- On a motion by Chairman Shpilsky and seconded by Commissioner Ritz the following Resolution was adopted. All members voting “AYE” as the roll was called. RESOLUTION # 19-03-006 RESOLUTION AUTHORIZING THE PASSAIC PARKING AUTHORITY TO PURCHASE PARKTEL SOLAR SMART PARKING METERS WHEREAS, the Passaic Parking Authority has a need to acquire Smart Parking Meters; and WHEREAS, Local Public Finance Law 2011, C.139 authorizes local contracting units to utilize national cooperative contracts as a method of procurement for any materials, supplies or equipment without the necessity for public bidding WHEREAS, Tapco, Brown Deer, WI has been awarded a contract through the US Communities National Cooperative Purchasing Program contract #2013-100 ; and WHEREAS, the total cost of thirty (30) double head solar smart parking meters is $ 30,379.80, as per the attached quotation; and NOW THEREFORE BE IT RESOLVED that the contract with Tapco, Brown Deer, WI for Thirty (30) Solar Smart Parking Meters be awarded the contract. CERTIFICATION OF FUNDS Funds for the above are available in Parking Authority Account #P-19-55-629-Y19-021. ROLL CALL 7 Parking Authority Minutes: March 13, 2019 PRESENT: COMMISSIONER(S) BALBI, BUCKSTEIN, PEREZ, RITZ AND SHPILSKY ABSENT: ALLEN ------------------------ Directors Report: Rick Fernandez, Director of the Parking Authority updated the board that parking meters have been added and have doubled the amount of parking spaces. Main avenue project is going through the process of concept design. The Director also announced to the board the virtual town hall meetings dates and flyers will follow. CFO REPORT: Vidya Nayak, presented to the Board the Financial Report. ADJOURNMENT There being no further business to come before the Board, on a motion by Chairman Shpilsky and seconded by Commissioner Perez the meeting was adjourned all members voting “AYES” as the roll was called. ROLL CALL PRESENT: COMMISSIONER(S) BUCKSTEIN, PEREZ, RITZ, ALLEN AND SHPILSKY ABSENT: ALLEN, BALBI ATTEST: APPROVED: _________________________ _________________________ Amada D. Curling, Secretary Eugene Shpilsky, Chairman Dated: 8