Parking Authority

Parking Authority Minutes: October 23, 2019 Agenda THE REGULAR MEETING OF THE PARKING AUTHORITY OF THE CITY OF PASSAIC WAS HELD ON October 23, 2019 AT 7:00 P.M. IN THE COUNCIL CHAMBERS. Amada D. Curling, Secretary read the following notice into record: IN ACCORDANCE WITH CHAPTER 231 PUBLIC LAWS OF 1975, ADEQUATE NOTICE OF THIS MEETING WAS PROVIDED BY RESOLUTION OF THE PASSAIC PARKING AUTHORITY ADOPTED ON OCTOBER 24, 2018 SETTING FORTH A SCHEDULE OF REGULAR MEETINGS FOR THE YEAR 2019 WHICH WAS PUBLISHED AND PLACED ON THE CITY HALL BULLETIN BOARD BY THE OFFICE OF THE CITY CLERK. PRESENT: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY ALSO, PRESENT: Ricardo Fernandez, Director; Omar Garcia, Deputy CFO; Doris Dudek, Purchasing Director; Philip George Esq. for the firm Eric M. Bernstein & Associates, L.L.C. Parking Authority Counsel ABSENT: Vidya Nayak, CFO PLEDGE OF ALLEGIANCE Minutes On a motion by Commissioner Ritz and Commissioner Perez, the minutes of July 17, 2019 were accepted and approved. All voting “AYE” as the roll was called. ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY HEARING OF CITIZENS The public portion was opened: Jaroslaw Jackiw, 266 Lafayette Ave. Requesting Parking Authority Director for an update on Parking situation on Monroe Street and Parking Lot next to Polish People’s home. Joe Conoscenti, 170 Broadway, concerns regarding School #20 Parking on Howe Ave. Henry, Madison and Main Avenue Traffic situation in these areas After ample time given and no one else responding on a motion by Commissioner Ritz and Commissioner Perez the Public Portion was closed. ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY 1 Parking Authority Minutes: October 23, 2019 Agenda COMMUNICATIONS: On a motion by Chairman Buckstein and seconded Commissioner Perez communications were received and filed, all members voting “AYE” as the roll was called. City of Passaic Council Ordinance No. 2225-19 “Ordinance Authorizing a Short-Term Tax Exemption for Property Identified on the official Tax Map of the City of Passaic as Block 1130, Lot 17 (684 Main Avenue Passaic, New Jersey. (Adopted on August 6, 2019) ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY RESOLUTIONS: THE FOLLOWING RESOLUTION WAS TAKEN OFF THE AGENDA: RESOLUTION AUTHORIZING CLOSED EXECUTIVE SESSION OF THE PASSAIC PARKING AUTHORITY ON OCTOBER 23, 2019 AT 7:00 P.M. OR ANYTIME THEREAFTER TO DISCUSS PENDING LITIGATION; CONTRACT NEGOTIATIONS AND PERSONNEL MATTER. ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY -------------------------------- On a motion by Chairperson Allen and seconded by Commissioner Balbi the following Resolutions was adopted. All members voting “AYE” as the roll was called: PASSAIC PARKING AUTHORITY CERTIFICATION OF THE ANNUAL AUDIT (2017-2018) RESOLUTION No.PA 19-10-016 WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions, and WHEREAS, the Annual Report of Audit for the year ended December 31, 2017-18 has been filed by a Registered Municipal Accountant with the Secretary of the Passaic Parking Authority pursuant to N.J.S.A. 40A:5A-15, and a copy has been received by each member of the governing body; and, WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and, 2 Parking Authority Minutes: October 23, 2019 Agenda WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:31-7.6, a regulation requiring that the governing body shall by resolution certify to the Local Finance Board of the State of New Jersey that all members of the governing body have reviewed, as a minimum, the sections of the annual audit entitled “Comments and Recommendations”, and, WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “General Comments and Recommendations”, as evidenced by the group affidavit form of the governing body attached hereto; and, WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:31-7.6; and, WHEREAS, all members of the governing body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board, and WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local governing body to the penalty provisions of R.S. 52:27BB-52, to wit: R.S. 52:27BB-52: A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office. NOW, THEREFORE BE IT RESOLVED, That the governing body of the Passaic Parking Authority, hereby states that it has complied with N.J.A.C. 5:31-7.6 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance. ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY -------------------------- On a motion by Commissioner Ritz and seconded by Commissioner Perez the following Resolutions was adopted. All members voting “AYE” as the roll was called: 3 Parking Authority Minutes: October 23, 2019 Agenda 2020 AUTHORITY BUDGET RESOLUTION Passaic Parking Authority (Name) Budget introduction Resolution No. PA19-10-017 January 1, December 31, FISCAL YEAR: FROM: TO: 2020 2020 WHEREAS, the Annual Budget and Capital Budget for the Passaic Parking Authority for the fiscal year beginning, January 1, 2020 and ending, December 31, 2020 has been presented before the governing body of the Passaic Parking Authority at its open public meeting of October 23, 2019; and WHEREAS, the Annual Budget as introduced reflects Total Revenues of $ 1,160,000 , Total Appropriations, including any Accumulated Deficit if any, of $ 1,160,000 and Total Unrestricted Net Position utilized of -0-; and WHEREAS, the Capital Budget as introduced reflects Total Capital Appropriations of $2,250,000 and Total Unrestricted Net Position planned to be utilized as funding thereof, of $-0-; and WHEREAS, the schedule of rates, fees and other charges in effect will produce sufficient revenues, together with all other anticipated revenues to satisfy all obligations to the holders of bonds of the Authority, to meet operating expenses, capital outlays, debt service requirements, and to provide for such reserves, all as may be required by law, regulation or terms of contracts and agreements; and WHEREAS, the Capital Budget/Program, pursuant to N.J.A.C. 5:31-2, does not confer any authorization to raise or expend funds; rather it is a document to be used as part of the said Authority's planning and management objectives. Specific authorization to expend funds for the purposes described in this section of the budget, must be granted elsewhere; by bond resolution, by a project financing agreement, by resolution appropriating funds from the Renewal and Replacement Reserve or other means provided by law. NOW, THEREFORE BE IT RESOLVED, by the governing body of the Passaic Parking Authority, at an open public meeting held on October 23, 2019 that the Annual Budget, including all related schedules, and the Capital Budget/Program of the Passaic Parking Authority for the fiscal year beginning, January 1, 2020 and ending, December 31, 2020 is hereby approved; and BE IT FURTHER RESOLVED, that the anticipated revenues as reflected in the Annual Budget are of sufficient amount to meet all proposed expenditures/expenses and all covenants, terms and provisions as stipulated in the said Authority's outstanding debt obligations, capital lease arrangements, service contracts, and other pledged agreements; and BE IT FURTHER RESOLVED, that the governing body of the Passaic Parking Authority will consider the Annual Budget and Capital Budget/Program for adoption on December 11, 2019. 4 Parking Authority Minutes: October 23, 2019 Agenda ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY BILL LIST: On a motion by Chairman Buckstein and seconded by Commissioner Ritz the bills were accepted and approved. ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY Directors Report: Rick Fernandez, Director of the Parking Authority updated the board on the progress of the Design Municipal Parking Deck at a cost of approximately eight to ten million dollars for approximately 340 parking spaces. . The city is in the process of conducting a parking study for the need of parking in this area. There is a strong possibility that the city will receive in funding from the State around three million dollars for the Parking Deck. The City is also reviewing the possibilities of Residential Parking Permits. CFO REPORT: Omar J Garcia Asst. to the CFO, presented to the Board the Financial Report ADJOURNMENT There being no further business to come before the Board, on a motion by Chairman Buckstein and seconded by Commissioner Perez the meeting was adjourned all members voting “AYES” as the roll was called. 5 Parking Authority Minutes: October 23, 2019 Agenda ROLL CALL AYE: COMMISSIONER(S) ALLEN, BALBI, PEREZ, RITZ AND BUCKSTEIN ABSENT: SHPILSKY ATTEST: APPROVED: _________________________ _________________________ Amada D. Curling, Secretary Adam Buckstein, Chairman Dated: December 18, 2019 6