City Council

CITY OF PEACHTREE CORNERS SPECIAL CALLED WORK SESSION MINUTES August 7, 2012@7:J0PM The Mayor and Council of the City of Peachtree Comers held a Special Called Work Session on Tuesday, August 7, 2012 at 7:30pm. This Special Called Meeting was held at Robert D. Fowler YMCA located at 5600 West Jones Bridge Road in Peachtree Comers, Georgia 30092. The following were in attendance: Mayor Mike Mason Council Member Phil Sadd, Post l Council Member James Lowe, Post 2 Council Member Alex Wright, Post 3 Council Member Jeanne Aulbach, Post 4 Council Member Lorri Christopher, Post 5 Council Member Weare Gratwick, Post 6 Acting City Attorney Lenny Felgin Acting City Clerk Joan Jones Consultant John Kachmar PLEDGE OF ALLEGIANCE was led by Mayor Mason. MAYOR'S COMMENTS: Mayor Mason commented on the tremendous response regarding the Planning Commission and Board of Zoning Appeals. In addition, he commented on the positive turnout on the recent Town Hall held in Post I. REPORTS and PRESENTATION: As part of our City Hall update, Mayor Mason introduced Randy Meacham, Director of Gwinnett Municipal Association and Steve Edwards, Council Member from Sugar Hill who participate in the GMA and can give us input on what other city halls do to benefit the their city and citizens. Steve Edwards, recommended to not reinvent the wheel, there are 14 cities that are here to help. Randy Meacham, who works for Georgia Municipal Association but dedicates his time to the Gv.rinnett Municipal Association, explained the make of the Gwinnett Association, the board, the development committee, help facilitate with elected officials and the legislatures. Consultant John Kachmar gave a presentation on the city hall facility and furniture, painting and rehab is proceeding. Mr. McDonough is currently working along with Council Members Christopher and Aulbach on an RFP for furniture; they have used the approved state list from the state offices of the Administrative Services. The Georgia Municipal Association will be able to provide a brief training session on procurement, how it works and the guideline restrictions, hopefully within the next week or two. He and Mr. McDonough are in the process of developing a purchasing policy that minimally follows the state policy. In addition, he reported council should be able to have a Request for Qualifications for IT Services at the next meeting. Mr. Kachmar explained the difference between a Request for Proposal and a Request for Qualifications. He gave examples of buying different items such as ink pens, GIS Mapping APPROVED 8-7-2012 Work Session Summary Page I of3