Mayor and Board of Aldermen

City of Pearl 2420 Old Brandon Road Pearl, MS 39288-5948 Office: (601) 932-2262 Meeting Minutes - Final Tuesday, October 3, 2023 6:00 PM Council Chambers Mayor and Board of Aldermen JAKE WINDHAM Mayor KELLY SCOUTEN City Clerk VACANT - Alderman-at-Large SAMMY WILLIAMS - Alderman Ward 1 KEITH DENNIS - Alderman Ward 2 JOHNNY STEVERSON - Alderman Ward 3 CASEY FOY - Alderman Ward 4 DWIGHT KNIGHT - Alderman Ward 5 VACANT - Alderman Ward 6 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 Page 1 of 1 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 6:00 P.M. CALL TO ORDER ROLL CALL Present: Alderman McHenry Alderman Williams Alderman Dennis Alderman Steverson Alderman Foy Alderman Gill Mayor Windham Alderman Knight PRAYER Alderman Williams opened the meeting with prayer. PLEDGE Alderman Knight led the Pledge of Allegiance. APPROVAL OF CONSENT AGENDA ITEMS: All items under this heading will be considered to be approved with one motion and one vote. If further discussion is desired on any item, it will automatically be removed from the consent agenda and will be considered as a general business item. Approval of the Consent Agenda Upon motion by Alderman Gill and seconded by Alderman Foy, the following items were approved and adopted as the Orders of the Board by majority affirmative vote ("Aye") of the Alderman present: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight 1. approve. 2. approve. 3. approve. 4. approve. 5. approve. Page 1 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 6. approve. 7. Order to approve the opening of an additional checking account for the purpose of disbursing funds received from the Mississippi Department of Finance and Administration for Pearl-Richland Intermodal Connector Project (HB603) and to authorize Mayor Windham, City Clerk and Alderman McHenry as signers. ..end Department Represented: Mayor’s Office Back Up Data: MOU Atttached Purchasing Approval: Budget Acct#: N/A (MUST be initialed by Leia Cooper for purchases over $5,000, which require Board approval, prior to submission to the Mayor.) SUBMITTED BY: Kathy Bourgeois 7/26/2023 MAYOR’S APPROVAL: NOTE: SAVE COPY OF REQUEST AND BACK-UP FOR YOUR RECORDS approve. Page 2 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 8. Order to approve the opening of an additional checking account for the purpose of disbursing funds received from the Mississippi Department of Finance and Administration for the Highway 80 Lighting Improvements Project (HB603) and to authorize Mayor Windham, City Clerk and Alderman McHenry as signers. ..end Department Represented: Mayor’s Office Back Up Data: MOU Atttached Purchasing Approval: Budget Acct#: N/A (MUST be initialed by Leia Cooper for purchases over $5,000, which require Board approval, prior to submission to the Mayor.) SUBMITTED BY: Kathy Bourgeois 7/26/2023 MAYOR’S APPROVAL: NOTE: SAVE COPY OF REQUEST AND BACK-UP FOR YOUR RECORDS approve. 9. approve. 10. Payment for chlorine order from Harcros Chemicals in the amount of $6,240.00 approve. 12. Order to approve Pickering Firm, Inc. Engineer’s Invoice Package #1 for $33,216.93 on the MPO Paving Project (70%-30%) Budgeted Item. approve. Page 3 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 13. Order to approve August Invoice from Pickering Firm for $8,210 on the Traffic Signal Upgrade Project (budgeted item). approve. 14. Order to approve August engineering invoice from Pickering Firm for $12,878.75 on the Mary Ann Sidewalk Project (budgeted item). approve. 15. Order to approve August Contractor’s invoice package #14 from T. L. Wallace Construction Co. for $170,561.06 on the Pearl-Richland Intermodal Connector Bridge Project (100% funded). approve. Page 4 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 16. Order to adopt a Resolution to award the engineering services contract for the N. Pearl Sewer Interceptor Rehabilitation Project to Pickering Firm Inc., and to authorize Mayor Windham to sign all related documents. ..end Department Represented: Mayor’s Office Back Up Data: Advertisement & Score Sheets attached Purchasing Approval: Budget Acct#: N/A (MUST be initialed by Leia Cooper for purchases over $5,000, which require Board approval, prior to submission to the Mayor.) SUBMITTED BY: Kathy Bourgeois 8/14/2023 MAYOR’S APPROVAL: NOTE: SAVE COPY OF REQUEST AND BACK-UP FOR YOUR RECORDS approve. 17. approve. 18. Order to approve and authorize payment to Harcros Chemical in the amount of $8,320.00 approve. 19. Order to approve August engineering invoice from Pickering Firm for $16,816.50 on the Riverwind Sidewalk Project (budgeted item). approve. Page 5 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 20. Order to Approve and Authorize the purchase of new Motorola mobile and portable radios for all public safety personnel, buildings, vehicles, and weather alert sirens as approved by the Mississippi Wireless Communications Commission on June 1st, 2023 from Jackson Communications in the amount of $1,070,745.30 under State Contract #3429 - Mississippi-MSWIN. Commission approval and related documents are attached. approve. 21. Order to Approve and Authorize the purchase of Twenty (20) Motorola 3M Peltor ComTac VII Tactical Headset w/ Active Hearing Protection/Enhancement & NIB Function w/ ARC Helmet Mounts for the Police Department SWAT team from Jackson Communications in the amount of $69,722.60. Quotes obtained. approve. 22. Order to Approve and Authorize the removal of the old and installation of the new Motorola mobile radios from Public Safety vehicles including the weather alert sirens by Jackson Communications in the amount of $22,385.00. per State contract #3744 approve. 23. Order to set public hearing for October 17, 2023, at 6:00 p.m. to determine whether or not that certain parcel of real property owned by Odessa Terry Estate and Lonnie Terry Estate and located at 720 Old Whitfield Road, Pearl, Rankin County, Mississippi 39208; is in such a condition or state as to be unsightly and unkept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 24. Order to set public hearing for October 17, 2023, at 6:00 p.m. to determine whether or not that certain parcel of real property owned by Jessie W. Kern Estate and located at 837 Boston Road, Pearl, Rankin County, Mississippi 39208; is in such a condition or state as to be unsightly and unkept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 25. Order to set public hearing for October 17, 2023, at 6:00 p.m. to determine whether or not that certain parcel of real property owned by Jeffrey Pierce and located at 3352 Harle Street, Pearl, Rankin County, Mississippi 39208; is in such a condition or state as to be unsightly and unkept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. Page 6 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 26. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 123 Skylane Drive and assess the cost to the property. approve. 27. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at Parcel#F08A000016 00200 (Boston Road) and assess the cost to the property. approve. 28. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 503 Abilene Street and assess the cost to the property. approve. 29. approve. PUBLIC HEARINGS 1. Consider a request for Conditional Use Permit to allow Tractor Supply Company Store to operate a store with outside storage at 5760 Highway 80 E, Pearl, Mississippi 39208 should be granted. John Michael Holcomb appeared on behalf of Tractor Supply Company Store. Community Development Director, Brad Robertston recommended that the request should be approved.No one spoke in opposition. Motion was made by Alderman Foy and seconded by Alderman Knight to approve the request from Tractor Supply Company Store for a Conditional Use Permit to allow them to operate a store with outside storage at 5760 Highway 80 E, Pearl, Mississippi 39208. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight Page 7 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 .end 2. Department Represented: Community Development Back Up Data: See Attached Purchasing Approval: Budget Acct#: (MUST be initialed by Leia Cooper for purchases over $5,000, which require Board approval, prior to submission to the Mayor.) SUBMITTED BY: Brad Robertson 9/7/2023 MAYOR’S APPROVAL: NOTE: SAVE COPY OF REQUEST AND BACK-UP FOR YOUR RECORDS Chauncey Craig appeared on behalf of NuGen Labs Inc. Community Development Director, Brad Robertston recommended that the request should be approved.No one spoke in oppositionMotion was made by Alderman Foy and seconded by Alderman Knight to approve the request by Chauncey Craig for a Conditional Use Permit to allow NuGen Labs Inc to operate a Cannabis Testing Laboratory at 185 Country Place Parkway, Suite 720 Pearl, MS 39208. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight 3. Motion was made by Alderman Foy and seconded by Alderman Steverson to approve Amending the Official Zoning Map and the Official Zoning Language of the City of Pearl, Mississippi. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Page 8 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight 4. Motion was made by Alderman McHenry and seconded by Alderman Gill to approve amending the Subdivision and Development Ordinance of the City of Pearl, Mississippi. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight GENERAL BUSINESS 1. Motion was made by Alderman Gill and seconded by Alderman Knight to approve a Motion to cancel the 2nd Board Meeting in November and December, 2023. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Gill, and Alderman Knight Nay: Alderman Foy 11. Motion was made by Alderman Knight and seconded by Alderman Dennis to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $19,072.88, for the Parks & Recreation Construction Project Phase III: Soccer Concessions. (Estimate #14) The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, and Alderman Knight Nay: Alderman Foy, and Alderman Gill EMERGENCY CONSIDERATION OF COMMITTEES, COMMISSIONS, AND BOARD MATTERS. ADJOURN IN HONOR OF MRS. BETTY HALL AND MR. JERRY BROWN A motion was made by Alderman Foy, and seconded by Alderman Knight, to adjourn the meeting in Honor of Mrs. Betty Hall, Mr. Jerry Brown and Farmeka Ball. The motion carried by the following vote: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight Page 9 of 10 Mayor and Board of Aldermen Meeting Minutes - Final October 3, 2023 The foregoing were adopted as, and became the Resolutions and Orders Governing Authorities of the City of Pearl, Mississippi on this the 3rd day of October, 2023. WITNESS MY SIGNATURE on this the 17th day of October, 2023. __________________________________ Mayor ATTEST AND CERTIFY: _______________________________ City Clerk Page 10 of 10