Mayor and Board of Aldermen

2420 Old Brandon Road City of Pearl Pearl, MS 39288-5948 Office: (601) 932-2262 Mayor and Board of Aldermen Meeting Minutes JAKE WINDHAM Mayor KELLY SCOUTEN City Clerk DAVID STOVALL - Alderman-at-Large SAMMY WILLIAMS - Alderman Ward 1 KEITH DENNIS - Alderman Ward 2 GARY BROADWATER - Alderman Ward 3 CASEY FOY - Alderman Ward 4 DWIGHT KNIGHT - Alderman Ward 5 KYLE FOSTER - Alderman Ward 6 Tuesday, October 15, 2024 6:00 PM Council Chambers 6:00 P.M. CALL TO ORDER ROLL CALL Present: Alderman Dennis Alderman Steverson Alderman Foy Alderman Williams Alderman Foster Alderman Knight Mayor Windham Alderman Stovall PRAYER Mayor Windham opened the meeting with prayer. PLEDGE City Clerk, Kelly Scouten, led the Pledge of Allegiance. ACKNOWLEDGEMENTS Jay Glenn - Firefighter of the Month Nate Sandifer - Public Works Employee of the Month APPROVAL OF CONSENT AGENDA ITEMS: All items under this heading will be considered to be approved with one motion and one vote. If further discussion is desired on any item, it will automatically be removed from the consent agenda and will be considered as a general business item. Page 1 of 5 Mayor and Board of Aldermen Meeting Minutes October 15, 2024 Approval of the Consent Agenda Upon motion by Alderman Knight and seconded by Alderman Williams, the following items were approved and adopted as the Orders of the Board by majority affirmative vote ("Aye") of the Alderman present: Aye: Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Williams, Alderman Foster, Alderman Knight, and Alderman Stovall 1. Approval/corrections of Minutes of the Regular Meeting, October 1, 2024. approve. 2. Approval of the claims docket for October 1, 2024 to October 15, 2024. approve. 3. Approval of Application(s) approve. 4. Approval of authorization to travel approve. 5. Approval of wage increases. approve. 6. Approval of garbage exemptions approve. 7. Order to approve and authorize payment to Harvey Services, Inc. in the amount of $8,185.00. approve. 8. Order to approve and authorize payment to MS State Department Of Health in the amount of $40,003.25. approve. 9. Order to authorize and approve Pickering Invoice for $7,350.46 on the Pearl-Richland Intermodal Connector Phase II project. approve. 10. Order to approve the agreement with Western Equipment finance for the acquisition of two (2) Kawasaki Zero Turn Mowers on a 3 year lease purchase. The monthly payment amount is $670.33. approve. 11. Order to authorize and approve Pickering Invoice for $7,187.65 on the Mary Ann Drive Sidewalk Installation project (50%-50% match) approve. 12. Order to approve the Energy Savings Agreement between the City of Pearl and Pure Air Page 2 of 5 Mayor and Board of Aldermen Meeting Minutes October 15, 2024 Consultants for maintenance of all HVAC systems in the amount of $17,975.68 per year. (quotes obtained) approve. 13. Order to approve and authorize payment in the amount of $119,465.00 to Heflin Engineering ($4,000.00) and Hemphill Construction Company ($115,465.00) for the SRF Water System Improvements Project. (Pay App #15) approve. 14. Order to approve and authorize payment to Thrash Commercial Contractors, Inc., in the amount of $684,600.64, for the Pearl Fire Stations. (pay app #10) approve. 15. Order to approve the lease of seven (7) LPR systems in the amount of $21,100.00 per year from Insight LPR LLC. approve. 16. Order to adopt a Resolution adjudicating the cost of cutting grass at the properties identified on the list attached hereto and made a part hereof. approve. 17. Order to set public hearing for November 5, 2024, at 6:00 p.m. to determine whether or not a Conditional Use permit should be granted to Revell Enterprises, LLC to allow them to have outside storage on their property located at 2521 Highway 80 E. approve. 18. Order to set public hearing on November 5, 2024, at 6:00 p.m. to determine whether or not Cheryl A. Ratcliffe and located at 3525 Patterson Drive, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 19. Order to set public hearing on November 5, 2024, at 6:00 p.m. to determine whether or not Beacon Capital, LLC. and located at 402 Valentour Road, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 20. Order to set public hearing on November 5, 2024, at 6:00 p.m. to determine whether or not Lamar L. Boone and located at 3539 Old Brandon Road, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section Page 3 of 5 Mayor and Board of Aldermen Meeting Minutes October 15, 2024 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 21. Order to set public hearing for November 5, 2024, at 6:00 p.m. to consider request by Greg Brassfield for a conditional use permit to allow him to operate a barbershop at the property located at 2705 Old Brandon Road. approve. 22. Order to set public hearing on November 5, 2024, at 6:00 p.m. to determine whether or not Kimberly Thompson Estate and located at 2051 Carolyn Lane, Pearl, Rankin County, Mississippi 39208, is in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended. approve. 23. Order to authorize the advertisement for construction bids on the Southeast Sanitary Sewer Improvements-Airport Road project under the Mississippi Municipality and County Water Infrastructure Grant (MCWI) program, and to authorize Mayor Windham to execute all documents. approve. 24. Order to authorize the advertisement for construction bids on the Citywide Sewer Rehabilitation project under the Mississippi Municipality and County Water Infrastructure Grant (MCWI) program, and to authorize Mayor Windham to execute all documents. approve. 25. Order to approve and authorize the Interlocal Cooperation Agreement between the City of Richland, Mississippi and the City of Pearl, Mississippi and to authorize Mayor Windham to sign the same. approve. 26. Order to approve and authorize the police officers identified on the proposed part-time work schedule for October 2024, which is attached hereto and made a part hereof, the use of the official Pearl Police Department uniform and official Pearl Police Department duty weapon and finding that the proposed employment is not likely to bring disrepute to the City of Pearl, or the Pearl Police Department, the officers at issue, or law enforcement generally, and that the use of the official uniform and weapon in the discharge of the officer’s private security endeavor promotes the public interest of the City of Pearl. approve. 27. Order to approve and accept the proposal from HI-TECH Athletic Surfaces for grinding, sanding, crack filling and repairing concrete surface on complete court as well as resurfacing and striping three tennis courts, and converting three tennis courts into twelve pickleball courts with resurfacing and striping with a total amount of $75,000. approve. Page 4 of 5 Mayor and Board of Aldermen Meeting Minutes October 15, 2024 28. Order to approve and authorize Contract Change Order Number Four (4) between the City of Pearl and PATH for the energy efficient lighting Project and to authorize Mayor Windham to sign all related documents. approve. 29. Order to adopt Amendment to City of Pearl, Code of Ordinances, Section 6.29. approve. 30. Order to add Mayor Pro Temp, David Stovall to any and all checking accounts belonging to City of Pearl at Community Bank. approve. 31. Order to adopt a Resolution declaring 103 metal bed frames to be surplus property and to authorize the intergovernmental transfer of same to the Mississippi Emergency Management Agency. approve. PUBLIC HEARINGS 1. Consider request by Cormessia McGruder for a Conditional Use permit to operate a daycare and after school care facility at 107 Sweet Home Church Road. Cornessia McGruder appeared on behalf of her request. Community Development Director, Brad Robertson recommended that the request be granted. Motion was made by Alderman Knight and seconded by Alderman Williams to accept the recommendation of Community Development Director, Brad Robertson and approve the request by Cormessia McGruder for a Conditional Use permit to operate a daycare and after school care facility at 107 Sweet Home Church Road. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Williams, Alderman Foster, Alderman Knight, and Alderman Stovall GENERAL BUSINESS 1. Consider Executive Session to discuss personnel matters in the Police Dept. Motion was made by Alderman Foy and seconded by Alderman Stovall to consider Executive Session to discuss personnel matters in the Police Dept. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Williams, Alderman Foster, Alderman Knight, and Alderman Stovall ADJOURN IN MEMORY OF LORI HARVEY A motion was made by Alderman Foy, seconded by Alderman Williams to adjourn the meeting in Memory of Lori Harvey. The motion carried by the following vote: Aye: Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Williams, Alderman Foster, Alderman Knight, and Alderman Stovall Page 5 of 5