Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING AND BUDGET ADOPTION TUESDAY, APRIL 24, 2007, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 7 P.M. RECEPTION FOR OUTGOING MAYOR MICHAEL CLAIN AND TRUSTEES DAVID MERRICK AND THERESA MOHAN (PUBLIC INVITED) MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report Approximate 6. Public Comment Starting Time # Agenda Items: of Discussion Emergency Services 8:00 p.m. 7. Report on Storm follow-up to Northeaster of April 15, 2007. Discussed Budget Adoption 8:15 p.m. Resolutions to Adopt the Budget and Levy Taxes for Fiscal Year Approved 8. 2007-2008, including the adoption of updated rates for Village fees. General Business 8:45 p.m. Resolution authorizing Planning and Zoning Board of Appeals Authorized 9. Members to be exempt from NY State-required training prior to re- appointment; and re-affirming the two re-appointments of 4/10. 10. Resolution authorizing a site plan for a new driveway at 446 First Authorized Avenue. Resolution scheduling a public hearing on May 1, 2007 and Approved 11. starting the 60 day public comment period for the Village of Pelham’s Pre-Disaster Hazard Mitigation Plan. New State and Federally mandated Flood Insurance Local Law Approved 12. referral to Planning and Zoning Board of Appeals for recommendation and report back to the Mayor and Board by May 31, 2007. Housekeeping 9:15 p.m. 13 Authorizing the Accounts Payable. Approved 14 Old Business/New Business 15 Minutes – April 10, 2007 Approved as amended 16 Adjournment Adjourned Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 2 VILLAGE OF PELHAM BOARD OF TRUSTEES ORGANIZATIONAL AND REGULAR MEETING TUESDAY, APRIL 24, 2007, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:40 p.m. The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Greco, Homan, Lewis, Morris, Potocki and Weinstein. Village staff in attendance: Administrator/Treasurer Richard Slingerland, Administrative Aide Devron Wilson, Village Clerk Terri Rouke, Police Chief Joe Benefico, Fire Chief Rich Carfora, and General Foreman Harry Pallett. Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Edward Hotchkiss. *Mayor Hotchkiss mentioned that the Village held a wonderful reception for former Mayor Clain and former Trustees Merrick and Mohan. The Mayor then spoke about their individual accomplishments while serving on the board and presented each of them with a wrist watch as a token of the Village’s appreciation for their service on behalf of Pelham’s residents. Former Mayor Clain spoke briefly about his experience as Mayor of Pelham. He mentioned that he enjoyed working with the Village and all of the board members and ultimately serving the community for the past 4 years. Item #3 – Mayor’s Report: Mayor Hotchkiss reported that New York Governor Spitzer has selected a panel for local government consolidation. The Mayor also reported that municipalities around the country are changing their zoning code to prohibit vast residential structures. Item #4 – Trustees Report: Trustee Greco reported that the Fire, Police, and Public Works Department did a great job with responding to the flood on Sunday April 15, 2007. He also gave a special thanks to John Pennetta who managed and prioritized the flood-related emergency phone calls that came to the firehouse. Trustee Potocki reported that from 3 p.m. to 8 p.m. on Sunday April 15, 2007 the police department handled 448 calls related to the flood. Like Trustee Greco, he also Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 3 mentioned that the Fire, Police, and Public Works Department did a great job with responding to the flood. He also mentioned that in 2005 the village approved 4 officers to go to tactical training. Since then the village has sent 1 officer to training each year. Sending an officer to tactical training cost money, therefore the Village is asking residents to donate money to the Pelham Police Department which would enable the department to purchase tactical equipment. Trustee Homan mentioned that she would like to learn about the Safe Routes to School Program. Village Administrator Richard Slingerland and Administrative Aide Devron Wilson will apprise her of the program. She also mentioned that the Fire, Police, and Public Works Department did a great job with responding to the flood. Trustee Morris mentioned that anyone who would like to join the Wolfs Lane Park Committee is more than welcome to do so. She would like to have a meeting with the existing and new members of the committee. She mentioned that she would be coordinating a “Clean-up Pelham” group and holding a team meeting soon. Trustee Lewis announced the beginning of establishing an environmental committee. He is coordinating with the Pelham Task Force and Westchester County, and trying to align Pelham with the regional efforts to commemorate Earth Day. Pelham residents are encouraged to join. Trustee Weinstein was not present at this time, but arrived at the meeting later. Item #5 – Administrator’s Report: The Administrator had nothing to report on that was not included in the Agenda. Item #6 – Public Comment: Colin LeeSang of 519 6th Avenue mentioned that his home was flooded as a result of the storm. He thanked the Fire Department for helping to pump the water out of his home. He asked the village if it plans to update the storm drains in Pelham to accommodate large volumes of storm water. Trustee Homan reported on the Village’s efforts to date. She advised all present that the Village had hired an engineering firm, which had produced a report and made recommendations to enlarge the pipes to accommodate the water flow from Glenwood Lake in New Rochelle. She mentioned that other ideas had been presented and considered, including creating water storage tanks and dry-ponds. She mentioned that the Village had received grants and contributions totaling $500,000 to fund the first phase of the work on First Street, and that it would continue to seek grants to apply to additional phases to address the problem further. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 4 Village Administrator Slingerland mentioned to everyone that Pelham is in the process of assembling a Pre-Disaster Hazard Mitigation Plan. This plan will put the village in a better position to receive funding for flood remediation. Mayor Hotchkiss and Mr. Slingerland announced that they will meet with County and State Officials to see what funding may be available for flood remediation. They also plan to meet with the Glenwood Lake Association to discuss what can be done about the run-off and drainage from Glenwood Lake, which collects street run-off from City of New Rochelle streets. Donna Diaz of 512 6th Avenue mentioned that her entire basement was flooded as a result of the storm. She has lived on 6th Avenue for 11 years, and this is the worst she has ever seen it. Mayor Hotchkiss reported that the Village had over 450 calls for emergency basement pump-outs, and over half of them were for locations that had never flooded before. Mayor Hotchkiss announced that there are a number of community organizations that are looking for individuals to whom they can provide assistance, and he listed the United Way, the Civics, the Red Cross, the Junior League and the Rotary had all expressed interest in helping people. Frances Gilkes of 511 6th Avenue mentioned that her entire basement apartment was flooded as a result of the storm. She was trapped in her apartment with no electricity when the Pelham Fire Department came and rescued her from the rising water in her apartment. She presented photographs to the Village showing the level the water reached in her basement, and gave testimony about how she was trapped by the water rushing down the stairs into her basement apartment, preventing her escape from the flooding. She thanked the Fire Department for saving her life, and reported that as a renter who is on Section 8, she does not have insurance and lost everything. She recommended that the Village ban basement level apartments in the Flood Zones on 6 th Avenue, 7th Avenue, and 6th Street. Administrator Slingerland advised that the Village would record everyone’s comments made during this Board Meeting, as well as the Public Comment Meeting on May 1, 2007, and included them in the record for the Pre-Disaster Hazard Mitigation Plan. Horace Howell of 513 6th Avenue reported that his home sustained a lot of damage as a result of the storm. Mr. Howell believes that pavement created on the property of the building on 5th Avenue that touches on the rear of his property causes water to drain from 5th Avenue onto his property, causing his property to flood. He explained how the paved driveway from the building on 5th Avenue slopes downward towards his property, adding to the drainage problem on 6th Avenue. Mike Guido of 7th Avenue thanked the Fire, Police, and Public Works Department on a job well done with regard to responding to the storm. Mr. Guido stated that he believed Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 5 that the flood waters caused his oil tank to leak. He asked the Village to waive the fee he would have to pay to remove the tank from his property. He asked what the Village does for the $200 fee to justify such a fee. He reported that he has to remove the tank, and could find that soil on his property is contaminated. Mayor Hotchkiss commented that if Mr. Guido could provide some proof or documentation stating that the flooding caused his oil tank to leak, then the Village could consider waiving the fee. Mr. Guido replied that he would be unable to provide such proof. John Cassone of 7th Avenue reported to the Board that New Rochelle Mayor Bramson announced that the City of New Rochelle is waiving all building department fees for people who need to perform repairs to fix storm-related damage. He mentioned the flooding on 7th Avenue, and suggested that residents on 7th Avenue could build walls and enclose their sub-level garages and basements, and that the Village could waive the fees for this work. John Giannico of 529 7th Avenue reported that the water pressure from the flood caused the sanitary sewer to back up in his basement. He said the pressure in the sewer line was so great that the sewer cap in the basement just popped off, allowing sewage in the lines to fill his basement. He reported that the overflow from Glenwood Lake was unbelievable during the storm, and actually crested the berm at the foot of the hill from Glenwood Lake which encloses New Rochelle’s sewer lines. Mr. Giannico reported that he had about five (5) feet of water in his basement, and the reports of flooding on 7th Avenue go back to at least 1938. He stated that he moved his cars from his driveway to an elevated grassy area in his back yard, and although the water reached the wheels, he was able to prevent any damage from occurring to his cars. He stated his concerns about the level of the water in Glenwood Lake, that the water is up to five (5) feet deeper than it had been in the past, and the water levels in the lake should be lowered to allow for more storm-water storage. He mentioned that with global warming and more frequent storms, this type of flooding would occur more often. Mr. Cabarrocas of 9 Brookside Avenue, asked whether New Rochelle did not still pay the Village of Pelham for accepting its stormwater and sewage. The Board explained that any prior agreement was between Pelham Town and the City of New Rochelle. The Board next took item 10 out of order for the 446 First Avenue driveway. Item #10 – Resolution authorizing a site plan for a new driveway at 446 First Avenue: Planning Board Chair Gwen Tapogna gave a brief report on the Planning Board’s recommendation for this site plan approval. She reported that the applicant has future plans to build a new home on the south side of the property, but that would be the subject of a separate application. She stated that this application was only for a new curbcut and driveway for the property at 446 First Avenue. The Planning Board’s Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 6 recommendations included no objections, but did require a drywell to manage the stormwater onsite for the new seventy two foot (72’) long driveway. A motion was made by Trustee Homan, with a second by Trustee Weinstein to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. RESOLUTION AUTHORIZING THE SITE PLAN (HICINBOTHEM) FOR NEW CURB CUT AND DRIVEWAY AT 446 FIRST AVENUE RESOLVED, that the application for a Site Plan to construct a new curb cut and driveway by Hichinbothem is approved, based on the review and recommendations by the Planning Board and; BE IT FURTHER RESOLVED, that conditions apply as follows: 1. That the curb cut and driveway must be built in accordance with plans dated March 2, 2007, received by the Village on March 2, 2007, and must be built as specified on project drawings, 2. That the landscaping plan must be complied with, with minimums as per specifications as shown on site plan (see plans,A-2): 3. That there must be one (1) new zipper drain, 8’ long by 4’ wide and 6” deep (A-2) connected to new drywell; 4. That there must be at least one(1) pre-cast drywell, 6’diameter by 4’ deep, 28.26 cubic foot, on the site as shown on the plans (A-2, A-3), to collect stormwater and minimize contribution to the Village’s stormwater system. 5. Any other actions deemed necessary by the Mayor, Village Administrator, Building Inspector, and other officials of the Village of Pelham. 6. That the application and permit shall remain subject to the continued jurisdiction of the Board of Trustees. 7. At no time may construction commence without strictly adhering to the construction timeline. Non-compliance will be considered a violation of the Planning Board approval; 8. Vassalotti Architects, LLP will certify compliance with all specifications on the plan and provide a written and stamped sign off of all certifications in order to obtain certificate of compliance; 9. Vassalotti Architects, LLP will provide all soil erosion prevention measures as according to “best management practices” to contain any surface runoff during construction, (IE hay bales and siltation fencing to be placed where necessary) AND, BE IT FURTHER RESOLVED, that this application for a site plan by Hicinbothem for 446 First Avenue, is subject to the procedures, regulations and requirements of the Pelham Village Code and Pelham Building Department; and BE IT FURTHER RESOLVED, that the Mayor, Village Administrator, Building Inspector and officials of the Village of Pelham are authorized to take the necessary and appropriate actions to effect this site plan approval. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 7 Item #7 – Report on Storm follow-up to Northeaster of April 15, 2007: Fire Department: Fire Chief Carfora thanked all members of the Pelham Fire Department for their hard work. The Fire Department had visited 405 locations during a 36 hour time frame. They had firefighters stationed throughout the village with pumps while Fireman John Pennetta managed all the incoming calls at the firehouse. He provided details about the the alarms the Fire Department responded to at over 360 private residences. He mentioned that the Fire Department had pre-stationed vehicles around the village in anticipation of the flooding causing certain roads to become impassable. Trustee Homan asked what the Department could take away from the event, and what we have learned. Chief Carfora submitted his recommendation that the Village seek funding to create a 24-hour Emergency Operations Center (EOC) at the Fire Department. He thanked all the career personnel and volunteer firefighters who put in time through the entire emergency event. Mayor Hotchkiss asked if the risk of fire was higher during the event, whether the Federal requirements for ICS/NIMS helped. The Chief responded that the risk of fire was higher due to storm-related gas and electrical malfunctions, and he noted that the ICS and NIMS requirements and chain-of-command and reporting standards did help the department function better. Trustee Homan asked if the Fire Department was ever in need of more personnel. Chief Carfora replied that in a storm event of the magnitude the region experienced on April 15th, emergency services can always use more personnel. The Chief reported that all available apparatus, manpower and equipment were in use and assigned to emergency response. Trustee Potocki asked for a report on the use of the Townhouse as an emergency shelter. Chief Carfora noted that it was reported as available, but that very few people made any use of it. Public Works Department: General Foreman Harry Pallett reported that the Pelham Department of Public Works (DPW) pumped water out of approximately 60 locations including The Fisherman’s Net on 6th Street at 7th Avenue, 88 Lincoln Avenue, and the 400 Block of 4th Avenue. All locations the DPW responded to had over five feet (5’) of water from the flooding, and they were operating pumps Sunday thru Monday. All of the departments worked well together to respond to the flood. Mr. Pallett recommended that the DPW and Fire Dept. have a few more high-volume water pumps. He mentioned that the DPW’s larger equipment and trucks were used to rescue residents in the areas of high water. He reported that the Fire, Police and DPW all cooperated and worked well together. Mr. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 8 Pallett also reported for the record that this storm was an excellent example of a worst- case scenario for the Hutchinson River in a heavy rainfall (8 inches), and high-tide, full moon, which kept the Hutchinson River backed-up and the parkway closed until Tuesday, April 17, 2007. Mayor Hotchkiss asked about barricades and traffic control, and it was discussed and agreed that the Village would buy more barricades for use and deployment in such emergencies. Police Department: Police Chief Joe Benefico congratulated all employees on an excellent job, in the face of a devastating storm. He mentioned that he had coordinated with the Administrator and the NYS DOT about closing the Hutchinson River Parkway at Boston Post Road, and further back at I-95, in the event of a major flood. He reported that a positive outcome of the flood was that the Village had pre-coordinated with the NYS DOT on closing the Hutchinson River Parkway at Boston Post Road, and I-95, instead of at Wolfs Lane. With that plan in place, Pelham did not bear the burden of bypass traffic being detoured through the Village. Chief Mr. Benefico also mentioned that the Police Dept. received 444 telephone calls and radio transmissions during a 5 hour period at the storm’s peak. He also mentioned that the police officers need better weather gear. He recommended that the Village purchase a few “Detour” and “Road Closed” signs to help manage traffic better. Public Comments: Horace Howell, 7th Avenue – we were all flooded Monday night, and got a ticket on car Monday night. Is there anything that can be done about that? Police Chief Benefico asked Mr. Howell to give him the ticket and that he would look into it. Bernadette LeeSang, 6th Avenue – The flooding was so severe, our garage door caved in. The Village advised Mrs. LeeSang that the Village was waiving fees for building permits, and that it would be looking every possible way to help the residents who were severely impacted by the flooding. Item #8 – Resolutions to Adopt the Budget and Levy Taxes for Fiscal Year 2007-2008, including the adoption of updated rates for Village fees: In connection with approval of the Adopted Budget for Fiscal Year 2007-2008 by the Board of Trustees, it is in order tonight to adopt the following resolutions. A. Resolution with Amendments and Revisions to the Tentative Budget B. Resolution adopting Fees, including Parking Permit Fee Rates. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 9 C. Budget Adoption Resolution D. Tax Levying Resolution E. Authorization for Investments F. Levy of Additional Taxes The Board and the Administrator reviewed the proposed budget and all the changes. Mayor Hotckiss focused on some particulars of the Budget, including: Tax Levy Increase is 3.799% Homestead Tax Levy Rate is $5.451817 per $1000 of value Non-Homestead Tax Levy Rate is $8.060202 per $1000 of value Total Budget is $11,332,468 Fire: $1,655,027 Public Works (Street Maintenance, Snow Removal, Lighting, Sewers): $1,007,847 Garbage: Private Contract, and County Dumping Fees: $1,004,000 Police: $2,905,446 Administration (Admin, Clerk, Treasurer, Attorney): $483,339 Buildings: $83,289 Central Accounts, Garage, Buildings: $252,788 Special Items (Insurance, Judgments and Claims, Contingency): $579,000 Debt Service Payments (Principal and Interest): $165,000 Total Debt: $2.5 million, including $250,000 outstanding for the Parking Lot on 4th Ave. Pension: $855,040 Trustee Greco mentioned that on review of all the budgeted funds, the Fire Department Training Overtime budget was not enough to cover all the required training for the year. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 10 A motion was made by Trustee Weinstein, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION A VILLAGE OF PELHAM – APRIL 24, 2007 RESOLUTION AMENDING AND REVISING THE PROPOSED 2007-2008 VILLAGE BUDGET WHEREAS, the Board of Trustees has met at the times and place specified in the Notice of Public Hearing on the proposed budget and heard all persons desiring to be heard thereon; and, subsequently consulted with the appropriate Village officials on the contents thereof and determined that certain modifications would be desirable. NOW, THEREFORE, BE IT RESOLVED that the budget be amended and revised as follows: Summary of Changes to 2007-08 Proposed Budget budget changes through 4-17-2007 Appropriations Review Date Pg # Acct # Detail Proposed Revised Change 3/22/2007 12 1640.415 supplies and materials 40,000 35,000 -5,000 3/22/2007 12 1640.421 telephone 1,500 1,000 -500 3/22/2007 25 5110.120 Overtime 48,750 43,750 -5,000 3/22/2007 25 5110.499 supplemental services 10,000 5000 -5,000 3/22/2007 26 5142.120 Snow Overtime 25,000 22,000 -3,000 3/22/2007 16 3120.120 Police Overtime 142,500 140,000 -2,500 3/22/2007 16 3120.201 Equipment 20,000 15,000 -5,000 3/22/2007 18 3120.202 Office Furniture 2,500 2,000 -500 3/22/2007 18 3120.415 supplies and materials 18,000 17,000 -1,000 3/22/2007 18 3120.453 equipment maintenance 16,000 14,000 -2,000 3/22/2007 18 3120.402 town rent 36,000 28,500 -7,500 3/22/2007 18 3120.440 miscellaneous (incl. matron) 4,750 3,500 -1,250 3/27/2007 19 3410.201 Equipment 25,000 22,000 -3,000 3/27/2007 19 3410.412 tires 1,200 1,000 -200 3/27/2007 19 3410.418 fire prevention 2,000 1,500 -500 3/27/2007 19 3410.419 parades & functions 3,500 2,500 -1,000 3/27/2007 19 3410.421 phone 7,000 5,000 -2,000 3/27/2007 19 3410.422 utilities 7,500 7,000 -500 3/27/2007 19 3410.424 building maintenance 8,000 7,000 -1,000 3/27/2007 19 3410.451 vehicle repair 15,000 12,000 -3,000 3/27/2007 19 3410.453 equipment maintenance 7,500 6,500 -1,000 3/27/2007 19 3410.454 radio repair 2,500 1,700 -800 Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 11 3/27/2007 19 3410.462 uniform expense 3,000 2,500 -500 3/27/2007 19 3410.120 Overtime 110,000 100,000 -10,000 3/29/2007 33 9730.000 bond anticipation note principal 81,000 65,000 -16,000 3/29/2007 33 9070.000 compensated absences 30,000 15,000 -15,000 3/29/2007 8 1420.400 contractual 90,000 70,000 -20,000 3/29/2007 7 1410.101 personal services 47,636 49,000 1,364 4/10/2007 4 1230.201 equipment 1,000 950 -50 4/10/2007 4 1230.440 miscellaneous 1,000 950 -50 4/10/2007 4 1230.470 travel expenses 500 475 -25 4/10/2007 5 1325.415 supplies and materials 1,000 950 -50 4/10/2007 5 1325.440 miscellaneous 250 238.00 -12.00 4/10/2007 7 1410.201 equipment 500 475 -25.00 4/10/2007 7 1410.404 professional dues 250 237.00 -13.00 4/10/2007 7 1410.408 records management expenses 5,000 4,750 -250.00 4/10/2007 7 1410.470 travel expenses 250 237.00 -13.00 4/10/2007 11 1620.201 equipment 4,000 3,800 -200.00 4/10/2007 11 1620.415 supplies and materials 10,000 9,500 -500.00 4/10/2007 12 1640.201 equipment 2,000 1,900 -100.00 4/10/2007 12 1640.203 capital improvements 2,000 1,900 -100.00 4/10/2007 12 1640.415 supplies & materials (2nd rvsn) 35,000 33,250 -1,750.00 4/10/2007 16 3120.201 equipment (2nd rvsn) 15,000 14,250 -750.00 4/10/2007 16 3120.202 Office Furniture (2nd revision) 2,000 1,900 -100.00 4/10/2007 16 3120.403 membership (pistol range) 1,500 1,250 -250.00 4/10/2007 16 3120.406 Medical 5,000 4,750 -250.00 4/10/2007 16 3120.415 supplies & materials (2nd rvsn) 17,000 16,150 -850.00 4/10/2007 16 3120.424 headquarters maintenance 3,000 2,850 -150.00 4/10/2007 16 3120.440 miscell. (incl. matron) (2nd rvs) 3,500 3,325 -175.00 4/10/2007 16 3120.453 equipment maint. (2nd rvs) 14,000 13,300 -700.00 4/10/2007 19 3410.201 equipment (2nd rvsn) 22,000 20,900 -1,100 4/10/2007 19 3410.404 professional dues 500 475 -25.00 4/10/2007 19 3410.405 periodicals 250 230 -20.00 4/10/2007 19 3410.408 medical 2,500 2,375 -125.00 4/10/2007 19 3410.412 tires (2nd revision) 1,000 950 -50.00 4/10/2007 19 3410.413 motor vehicle supplies 1,000 950 -50.00 4/10/2007 19 3410.415 supplies and materials 2,500 2,375 -125.00 4/10/2007 19 3410.418 fire prevention (2nd revision) 1,500 1,425 -75.00 4/10/2007 19 3410.419 parades & functions (2nd rvsn) 2,500 2,375 -125.00 4/10/2007 19 3410.424 building maint. (2nd rvsn) 7,000 6,650 -350.00 4/10/2007 19 3410.440 misc., incl. Fire Council 300 285 -15.00 4/10/2007 19 3410.451 vehicle repair (2nd rvsn) 12,000 11,400 -600.00 4/10/2007 19 3410.452 building repair 7,000 6,650 -350.00 4/10/2007 19 3410.453 equipment maint. (2nd rvs) 6,500 6,175 -325.00 4/10/2007 19 3410.454 radio repair (2nd rvsn) 1,700 1,615 -85.00 4/10/2007 19 3410.462 uniform expense (2nd rvsn) 2,500 2,375 -125.00 4/10/2007 22 3620.404 professional dues 300 285 -15.00 Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 12 4/10/2007 22 3620.415 supplies and materials 1,000 950 -50.00 4/10/2007 22 3620.440 Miscellaneous 250 235 -15.00 4/10/2007 25 5110.201 Equipment 5,500 5,225 -275.00 4/10/2007 25 5110.415 supplies and materials 31,000 29,450 -1,550.00 4/10/2007 25 5110.499 supplemental svcs. (2nd rvsn) 5,000 4,750 -250.00 4/10/2007 27 5182.400 Contractual 5,000 4,750 -250.00 4/10/2007 27 5182.415 supplies and materials 14,000 13,300 -700.00 4/10/2007 27 5989.415 supplies and materials 10,000 9,500 -500.00 4/10/2007 27 5989.453 maintenance of equipment 6,000 5,700 -300.00 4/10/2007 27 8140.400 contractual svcs 50,000 47,500 -2,500.00 4/10/2007 27 8140.415 supplies and materials 9,000 8,550 -450.00 4/12/2007 33 9030.000 Social Security reductn. 404,333 394,333 -10,000.00 4/12/2007 33 9060.000 Health Insurance 1,346,000 1,340,000 -6,000 4/17/2007 16 3120.402 town rent (pos revision) 28,500 29,250 750.00 4/17/2007 4 1230.100 personal services 173,787 173,416 -371.00 4/17/2007 16 3120.100 personal services 2,761,667 2,761,491 -176.00 4/17/2007 19 3410.100 personal services 1,498,022 1,496,022 -2,000.00 4/17/2007 22 3620.100 personal services 80,637 80,619 -18.00 4/17/2007 25 5110.100 personal services 683,646 682,522 -1,124.00 11,479,556 11,332,468 -147,088 07-08 % Levy Budget and Tax Rate Change 2006-2007 adopted Propd $ Chg Yr-Yr Incr Expenditures and Transfers 10658796 11,332,468 673,672 Levy 7399598 7,680,699 281,101 3.799% *356,000FB Revenues Review Date Pg # Acct # Detail Proposed Revised Change 3/29/2007 35 1120.000 Sales Taxes 830000 835000 5,000 3/29/2007 35 1130.000 Public Utility Taxes 105000 110000 5,000 3/29/2007 35 1170.000 cable TV 80,000 90,000 10,000 3/29/2007 35 1255.000 Clerk Fees 1500 1000 -500 3/29/2007 35 1720.000 parking permits general 271,000 295,000 24,000 3/29/2007 35 2115.000 site plan fees 2,500 5,000 2,500 3/29/2007 35 2302.000 snow removal other govts 1,150 1,000 -150 3/29/2007 35 2401.000 interest earnings 202,000 225,000 23,000 3/29/2007 35 2410.000 Rental 70,000 72,000 2,000 3/29/2007 35 2544.000 dog licenses 750 1,000 250 3/29/2007 35 2590.000 building permits 90,000 100,000 10,000 3/29/2007 35 2590.100 permits other 8,000 10,000 2,000 3/29/2007 35 2610.000 fines justice court 353,000 350,000 -3,000 3/29/2007 35 2626.000 forfeiture of deposits 2,500 0 -2,500 Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 13 3/29/2007 35 2705.000 gifts & donations 11,000 15,000 4,000 4/12/2007 35 1120.000 sales Tax distrib (2nd revision) 835,000 840,000 5,000 4/12/2007 35 2560.000 Street Opening Permits 40,000 50,000 10,000 4/12/2007 35 2610.000 Fines justice court (2nd rvsn.) 350,000 370,000 20,000 4/12/2007 36 3005.000 Mortgage Tax 270,000 280,000 10,000 4/17/2007 36 2830.000 Transfer – Cap. fund to Gen Fd 0 3,409 3,409 1,198,400 1,275,000 130,009 Orig. Amount raised by taxes 2007-08 8,057,796 Reduction in Amt raised by taxes 377,097 new levy amount 7,680,699 BUDGET RESOLUTION B – ADOPTING FEE SCHEDULE INCLUDING ANNUAL PARKING PERMIT RATES. A motion was made by Trustee Lewis, with a second by Trustee Morris to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION B ADOPTING FEE SCHEDULE INCLUDING ANNUAL PARKING PERMIT RATES BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the Fee Schedule for the Village of Pelham as follows: Proposed Fee and Fine Schedule, April 24, 2007 Village of Pelham Fee and Fine Schedule, adopted April 24, 2007 Item Chapter Fee amount Alarm System § 27 No annual fee Alarms: False Alarm Fee § 27-7 No charge for 1st and 2nd, $50 for the 3rd, $75 for the 4th and $100 for 5th and each thereafter Amusement Device § 28 $250 per establishment and $250 per device Blasting Permit § 33, 34, 35, 68 $2,500 per blast, plus pre-blast surveys of properties required within 500 feet of a property being blasted, plus $50,000 bond or escrow for property damage; $2 million minimum hazard & liability insurance Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 14 Building Permit § 34 $200 per $0-5000 value of work; (Consolidates in Fences, Tanks, Fuel Tank $10 per each additional $1000 in Installation or Removal, value of work with the HVAC, Demolition, etc.) requirement to substantiate cost of work upon completion. Building & Work w/o § 34 $1000 Permit Certificate of Occupancy § 34 $250 or Compliance Christmas Tree Sales $100 (plus $150 deposit) Curb Cut Fee, Driveway § 33 and 76 $250 per opening up to 25 Apron, Sidewalk/Curb square feet, with $25 per each Repair additional 50 square feet above 25 s.f. for sidewalks and driveways; $25 per each additional linear foot for curbs, $350 refundable deposit. Dog License Fee § 41-2 $12.50 if spayed or neutered, $17.50 if not Dumpster Permit $50 per day, plus $5 per meter per day if it blocks a meter. (Public or Private Road.) Electrical Permit § 34 $100 plus $10 per electrical item (switch, outlet, fixture, etc.) Elevator Inspections $225 per inspection Excavation and Digging § 33 For work w/o a permit, or in w/o Permit violation of a permit, $1000 each separate violation Film Permit Fee § 44-3 $600 per day, plus $25 per parking space rental, plus police costs (if assigned to duty for traffic control or other work) Item Chapter Fee amount Fire Inspection Fees State Code and $100 per building or (includes Haz. Chem., Village Code establishment, whichever is Flammable Stor., Dry greater Cleaning, Lumber Yards) Games of Chance (net § 52-12 (B) Not to exceed 5% of net proceeds fee) proceeds Hazardous Chemicals * See Fire Inspection Fee. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 15 Ice Cream Vendor (Truck) $100 per year Motor Vehicle Service § 34; and Fire $100 Garage or Motor Vehicle Inspection Fee Repair and Spray Booth Motor Vehicle – Fuel § 34; and Fire $25 per nozzle Dispenser Permit (per Inspection Fee nozzle, annual) Parking Permit Fees Resident Annual $550 Resident Semi-annual $344 Resident Quarterly $200 Resident Monthly $73 Non-Resident Annual $1,200 Non-Res. Semi-annual $750 Non-Resident Quartrly $435 Non-Resident Monthly $160 Merchant Annual $440 Merchant Semi-annual $264 Merchant Quarterly $160 Merchant Monthly $59 Plumbing Permit § 34 $100 plus $10 for ea. addl. fixtr. Sidewalk Café Permit § 75 $200 Sign/Marquee Permit § 77-5 $200 application fee (Awning or Canopy – same as Sign) Site Plan Review § 79 $500 per lot Street Opening Permit § 33 $300 per opening up to 25 sq. ft., $100 per each addl. 100 s.f., $350 refundable deposit. Taxicab – Cab Lic Fee § 84 $100 annual Taxi – Driver Fee § 84 $50 annual, plus fingerprinting costs Taxi – Inspection Fee § 84 $50 per inspection Taxi Stand Parking Space $ 90 $800 per year Wireless Telecomm. § 87 $5,000 Devices $2,000 for co-location Water Shut-Off/Turn-On $100 Fee Zoning Board of Appeals §98-128 Residential Application $250 Application or Appeal Fee Commercial Application $500 AND BE IT RESOLVED, that the Mayor, Village Administrator, Village Attorney, Treasurer and Police Chief are authorized to take the necessary and appropriate actions to effect these changes in local parking rates and effective times. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 16 A motion was made by Trustee Potocki, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION C VILLAGE OF PELHAM APRIL 24, 2007 BUDGET ADOPTION RESOLUTION RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JUNE 1, 2007 AND ENDING MAY 31, 2008 MAKING APPROPRIATIONS FOR THE CONDUCT OF THE VILLAGE GOVERNMENT AND ESTABLISHING THE RATES OF COMPENSATION FOR OFFICERS AND EMPLOYEES FOR SUCH PERIOD. WHEREAS, this Board of Trustees has met at the time and place of April 10, 2007, as specified in The Notice of Public Hearing on the tentative budget and heard all persons desiring to be heard thereon. NOW, THEREFORE, BE IT RESOLVED that the budget as amended at Work Sessions held on Thursday March 22, Tuesday March 27, Thursday March 29, and Tuesday April 17, 2007, as well as the Budget Hearing held on Tuesday April 10, 2007, and as hereinafter set forth is hereby adopted and the salaries and wages stated in the Salary Schedule of the budget are fixed at the amounts shown and are effective June 1, 2007, unless provided for by other means. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 17 A motion was made by Trustee Weinstein, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION D VILLAGE OF PELHAM RESOLUTION LEVYING TAXES FOR FISCAL YEAR 2007-2008 APRIL 24, 2007 RESOLUTION DATED APRIL 24, 2007, LEVYING THE 2007 VILLAGE TAX, ESTABLISHING THE TAX RATE, FIXING DATES OF PAYMENT. WHEREAS, pursuant to Section 5-508 of the Village Law, the Board of Trustees has adopted the Village Budget for the fiscal year commencing June 1, 2007 and ending May 31, 2008, and WHEREAS, such budget as adopted establishes a general Village tax levy of $7,680,699 for this period. NOW THEREFORE, BE IT RESOLVED that there are levied and assessed the sum of $7,680,699 against all taxable real property and special franchise in the Village, pursuant to this budget, as adopted, and the 2007 Village tax rate is set at $5.451817 per thousand dollars of assessed valuation for Homestead Properties and $8.060202 per thousand dollars of assessed valuation for Non-Homestead Properties. The Collector of Taxes is hereby authorized and directed to extend and carry out upon the 2007 tax roll the amount to be levied against each parcel of real property and each special franchise shown thereon, AND BE IT FURTHER RESOLVED, that pursuant to Section 1432 of the Real Property Tax Law, taxes levied as aforesaid are due June 1, and payable by June 30, 2007, and the dates and rates of interest shall be set as follows: Payment Due: Due June 1, 2007 From June 1, 2007 to June 30, 2007 - No Interest On July 1, 2007 - 5% will be added and 1% additional on the first day of each month thereafter until paid. BUDGET FOR THE VILLAGE OF PELHAM FOR THE FISCAL YEAR JUNE 1, 2007 TO MAY 31, 2008 GENERAL FUND Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 18 Government Support...........................................................… $1,398,227 Public Safety.......................................................................… $4,710,762 Transportation........................................................................ $907,797 Economic Assistance.............................................................. $62,136 Home & Community Services................................................ $1,109,150 Employees’ Benefits............................................................... $2,820,103 Debt Service Payments............................................................ $249,293 Transfer to Capital……........................................................... $75,000 TOTAL $11,332,468 Less Estim. Revenue (includes $356,000 Approp. Fd. Bal.).... $3,295,769 Tax Levy................................................................................... $7,680,699 Assessed Valuation: HOMESTEAD................................... $1,194,447,352 Tax Rate Per Thousand Homestead................................................. $5.451817 Assessed Valuation: NON-HOMESTEAD.............................. $145,007,647 Tax Rate Per Thousand. ................................................………....... $8.060202 The total amount of local assistance to the General Fund anticipated to be received from the State of New York during the fiscal year 2007 - 2008.............................................. $74,888 RATES OF INTEREST Payment Due: Due June 1, 2007 From June 1, 2007 to June 30, 2007 - No Interest On July 1, 2007 - 5% will be added and 1% additional on the first day of each month thereafter until paid. PLEASE NOTE: It is the taxpayer’s responsibility to remember the due date of the tax payment – JUNE 1, 2007, payable without interest until June 30, 2007. SENIOR CITIZENS: You may be eligible for tax exemption if you are age 65 and over. For more information, please call or write: Town Receiver of Taxes or Town Tax Assessor th 34 5 Avenue 34 5th Avenue PELHAM, NY 10803 PELHAM, NY 10803 914-738-1642 914-738-2878 THIRD PARTY NOTIFICATION Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 19 Under New York State Law (Chapter 758, Laws of 1986) if you are either 65 years of age or older or disabled and own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notice of unpaid taxes until further notice. Applications may be obtained in person from the Tax Office, 34 5th Avenue, Pelham, New York 10803 or by mail if you include with your request a self-addressed stamped envelope. Applications for third party notification must be filed with the Receiver of Taxes no later than June 1, 2007. TAX SCHEDULE JANUARY: Second Half School Taxes Town of Pelham APRIL: Town Taxes Town of Pelham JUNE: Village Taxes are due w/o interest by June 30th To: Village of Pelham (Town Receiver of Taxes) SEPTEMBER: First Half School Taxes Town of Pelham The data used to calculate real property taxes due includes, but is not limited to, the tax rates and assessed valuation applicable to each parcel of real property, as shown on the reverse side of this sheet. The Village of Pelham, Assessed under Full Valuation by the Town of Pelham, shall submit assessment information in compliance with the applicable Section of the Real Property Tax Law. If you feel your assessment is too high, you have the right to seek a reduction in the future. Applications for challenging your assessment and a copy of the booklet “How to File a Complaint about Your Assessment” are available at the Assessment Office. Any tax questions can be answered by calling the Town of Pelham Tax Assessor at 738-2878 or the Town of Pelham Receiver of Taxes at 738-1642 for Village, School or Town tax information. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 20 A motion was made by Trustee Lewis, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION E 2007-2008 VILLAGE OF PELHAM BUDGET AUTHORIZATION FOR INVESTMENTS RESOLVED, that the Village Administrator/Treasurer and/or Deputy Treasurer, during the fiscal year beginning June 1, 2007 are authorized to invest monies not needed for immediate expenditure in accordance with the provisions of the General Municipal Law, the Local Finance Law and the Village’s investment policy. A motion was made by Trustee Weinstein, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. BUDGET RESOLUTION F 2007-2008 VILLAGE OF PELHAM BUDGET RESOLUTION AUTHORIZING THE LEVY AND COLLECTION OF ADDITIONAL TAXES UPON TERMINATION OF EXEMPT STATUS RESOLVED, that the Town Assessor and Receiver of Taxes, during the fiscal year beginning June 1, 2007 are authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 21 Item #9 – Resolution authorizing Planning and Zoning Board of Appeals Members to be exempt from NY State-required training prior to re-appointment; and re-affirming the two re-appointments of 4/10: A motion was made by Trustee Homan, with a second by Trustee Weinstein to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. RESOLUTION RESOLUTION AUTHORIZING PLANNING AND ZONING BOARD OF APPEALS MEMBERS TO BE EXEMPT FROM NY STATE-REQUIRED TRAINING PRIOR TO RE-APPOINTMENT THIS YEAR AND RE-AFFIRMING THE TWO RE-APPOINTMENTS OF 4/10/2007 RESOLVED, that members of the Zoning Board of Appeals and Planning Board who are re- appointed in 2007 are not required to comply with the new 4-hour annual minimum training requirements enacted by the State of New York, pursuant to NYS Village Law Sections 7-712 and 7-718, prior to their re-appointment by the Mayor; and RESOLVED, that future appointees to the Zoning and Planning Boards are required to comply with the 4-hour annual minimum training requirements pursuant to NYS Village Law Sections 7- 712 and 7-718; and RESOLVED, that the re-appointments by the Mayor on April 10, 2007, of Ed Petti to the Planning Board and Ed Smith to the Zoning Board of Appeals are re-affirmed, with the training requirements waived at this time relative to their re-appointment, but future annual training is required to meet the 4-hour annual minimum requirements, and they must complete the required 4-hours of training in 2007. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 22 Item #11 – Resolution scheduling a public hearing on May 1, 2007 and starting the 60 day public comment period for the Village of Pelham’s Pre-Disaster Hazard Mitigation Plan: A motion was made by Trustee Weinstein, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. RESOLUTION SCHEDULING A PUBLIC HEARING ON MAY 1, 2007 AND STARTING THE 60 DAY PUBLIC COMMENT PERIOD FOR THE VILLAGE OF PELHAM’S PRE-DISASTER HAZARD MITIGATION PLAN BEING PERFORMED UNDER THE AUSPICES AND FUNDING FROM THE NYS EMERGENCY MANAGEMENT OFFICE (SEMO) AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) BE IT RESOLVED, that pursuant to the requirements of NY SEMO and FEMA for the preparation of Pre-Disaster Hazard Mitigation Plans, which the Village has been performing in compliance with the necessary funding requirements of the Village of Pelham, and SEMO, and FEMA, the Board of Trustees of the Village of Pelham hereby gives notice that there will be a Public Hearing held on Tuesday, May 1, 2007, at 7:30 p.m. in Village Hall, 195 Sparks Avenue, Pelham, New York, on the Draft Pre-Hazard Mitigation Plan of the Village of Pelham. BE IT FURTHER RESOLVED, that this plan will also provide a concentration in flood hazard mitigation planning with the goal of fulfilling eligibility requirements for insurance rate reductions and grant funding to complete vital hazard mitigation projects and programs.Section 5-508 of the NYS Village Law. BE IT FURTHER RESOLVED, that this Hearing marks the start of the 60-day Public Comment Period, during which time the Village seeks written and documented input from residents relative to this report. BE IT FURTHER RESOLVED, that the Mayor and the Board of Trustees authorizes the conveyance of this Draft Report to the NY SEMO for review, comment and consideration, in preparation of the final report for submission to FEMA. By Order Of Mayor Edward Hotchkiss and the Board Of Trustees Tuesday, April 24, 2007, Richard Slingerland Village Administrator/Deputy Clerk Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 23 Item #12 – New State and Federally mandated Flood Insurance Local Law referral to Planning and Zoning Board of Appeals for recommendation and report back to the Mayor and Board by May 31, 2007: A motion was made by Trustee Greco, with a second by Trustee Weinstein to refer the enclosed new State and Federally mandated Flood Insurance Local Law to the Planning Board and Zoning Board of Appeals for recommendation and report back to the Mayor and Board by May 31, 2007, as to appropriateness, changes relevant to the Village of Pelham, and text for consideration and adoption by the Mayor and Board of Trustees in compliance with the National Flood Insurance Program. The motion was approved unanimously by vote of seven in favor, none opposed. Item #13 – Authorizing the Accounts Payable: Trustee Weinstein had performed the audit of the accounts payable. Trustee Potocki tabled the payment to the company that removed the striping on Pelhamdale Avenue. A motion was made by Trustee Greco, with a second by Trustee Weinstein to adopt the resolution. The resolution was approved unanimously by vote of seven in favor, none opposed. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $161,016.78 Water Fund $46,365.95 Capital Projects Fund $2448.00 Trust and Agency Fund $9,388.50 H3 Fund $0.00 Grand Total $219,219.23 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Board Of Trustees Meeting Minutes Tuesday April 24, 2007 Page 24 Item #14 – Old Business/New Business: Administrator Slingerland was asked during the week by members of the fire dept. to have the Pelham Fire Dept. set up on pre-tax deductions. The Board was in agreement to allow this to begin, since there was no cost to the Village. Trustee Greco would like to have the old Seagrave Fire Pumper be put through a mechanical evaluation for $350 to determine whether or not it is worth fixing. Trustee Greco and Mr. Slingerland will speak to Sprint/Nextel regarding the installment of a generator at the Pelham firehouse. Trustee Potocki mentioned that a Pelham resident wants to donate 5 trees to be planted around the police station, and suggested that the Board authorize it if any Village approval is necessary, but mentioned it should be referred to the Town of Pelham since the Police Station is housed in Town Hall. Item #15 – Minutes – April 10, 2007: A motion was made by Trustee Homan, with a second by Trustee Morris to adopt the minutes as amended from April 10, 2007. The motion was approved unanimously by vote of seven in favor, none opposed. Item #16 – Adjournment: The Mayor asked for a motion to go into Executive Session to discuss personnel matters. On the motion of Trustee Homan, seconded by Trustee Greco, the Board voted to go into Executive Session. The motion passed unanimously by vote of seven in favor, none opposed. On the motion of Trustee Homan, seconded by Trustee Morris, the Board voted to adjourn the public portion of the board meeting and go into Executive Session at 10:35 p.m. to discuss personnel matters. The motion passed unanimously by vote of seven in favor, none opposed. Respectfully submitted, Devron Wilson, Administrative Aide Richard Slingerland, Administrator/Deputy Clerk