Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JUNE 5, 2007, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY MINUTES 6:30 p.m. – Pre-meeting Work Session with Saratoga Associates 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report Approximate 6. Public Comment Starting Time # Agenda Items: of Discussion General Business 8:00 p.m. 7. Brief Presentation by Saratoga Associates Discussed 8. Presentation by Kevin Healy regarding identifying environmental Discussed concerns and corrective actions for Pelham. Authorizing an Inter-Municipal Agreement (IMA) with Westchester Tabled 9. County for sharing of GIS–related and other data and information. 10. Considering all bids submitted for the Pelham Parking Structure Rejected Rehabilitation, for review and determination to reject all bids or all bids; reduce project scope based on the project budget. rebid 11. Regular bi-weekly report on Communications Initiatives Discussed amendments and updates (TV Govt. Access, Website, Pub. Info.) 12. Regular bi-weekly update on Flooding. Discussed 13. Resolution accepting the retirement of a Firefighter. Approved 14. Accepting a donation by the Pelham Preservation and Garden Approved Society for the Benedict Fountain Restoration. Site Plan Review 8:15 p.m. 15. Resolution authorizing a site plan for a proposed addition at the Approved property of 215 Monterey Avenue – Solimine. Resolution authorizing a site plan for a proposed parking area at Approved 16. the property of 110 6th Street owned by Pelham Lumber & Mason Supply 437 5th Avenue. Streets, Traffic and Parking 8:45 p.m. 17. Report on Traffic Study on Blvd near Colonial School and Discussed; recommended location for traffic calming configuration–Trustee Potocki. get bids 18. Additional parking for staff around the Pelham HS/MS. Approved Housekeeping 9:15 p.m. 19. Authorizing the Accounts Payable. Approved Old Business/New Business – 20. update on Proposal from Sprint/Nextel on a shared Emergency Back-up Generator at 219 5th Avenue 21. Minutes – April 24, 2007, May 1, 2007 and May 15, 2007 Tabled 22. Adjournment Adjourned Next Regular Board Meetings Are Tuesdays June 19th and July 17th All meetings start at 7:30 p.m. unless otherwise noted. * Agenda is subject to change until the night of the meeting. Board Of Trustees Meeting Tuesday June 5, 2007 Page 2 VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JUNE 5, 2007, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:40 p.m. The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Greco, Homan, Lewis, and Potocki. Trustee Morris and Trustee Weinstein were absent. Village staff in attendance: Administrator/Treasurer Richard Slingerland and Administrative Aide Devron Wilson Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Edward Hotchkiss. Item #3 – Mayor’s Report: Mayor Hotchkiss informed everyone that he would incorporate his reports throughout the agenda. Item #4 – Trustees’ Report: Trustee Greco reported that the old Seagrave Pumper Truck has been tested. The preliminary report revealed that the pumper did not pass inspection. To repair the pumper truck will cost approximately $30,000 total ($10,000 to repair the pump and $20,000 to repair the transmission). Trustee Greco suggested that the board repair the old Seagrave Pumper Truck. However, there are other options available to the village besides repairing the old Seagrave Pumper Truck. One option would be for the village to purchase a used pumper truck and the other option would be to purchase a new demo truck. The board will review its options and make the most viable decision. Trustee Greco also reported that he has called Sprint/Nextel several times regarding the generator at the firehouse, but no one has returned any of his calls. Trustee Potocki reminded everyone that residents may still donate to the Pelham Police Dept. Tactical Unit. The Pelham police department would like to send 1 or 2 police officers to tactical training this fall. There is a goal of $8,000 to be spent on tactical equipment. To date, the police department has received $3,000 in donations. Trustee Homan reported that there is a Safe Routes to School Meeting Friday June 8, 2007 at Village Hall at 10am. Board Of Trustees Meeting Tuesday June 5, 2007 Page 3 Trustee Lewis mentioned that Village Administrator Slingerland and Administrative Aide Devron Wilson have been working on the website initiatives and will give a report about their progress later in the meeting. Item #5 – Village Administrator’s Report: Administrator Slingerland mentioned that all items for his report are on the agenda. Item #6 – Public Comment: Jean Ippolito of 54 Highbrook Avenue mentioned that her grass clippings and garden waste are being collected with her garbage. She would like the village to be aware that the garbage men are throwing garden waste in the trucks with garbage. John Cassone of 312 7th Avenue mentioned that he did not appreciate the comment “Here comes trouble” that Trustee Homan made when he walked to the front of the board room to speak at the last Board of Trustees meeting on Tuesday May 15, 2007. Trustee Homan apologized to Mr. Cassone and informed him that she did not mean any harm by the comment. Valerie James of 504 7th Avenue thanked the village for listening and acting upon the needs of the residents on 7th Avenue as it relates to flooding. She also thanked the Rotary Club for their support as well. Cherry Charlton of 517 7th Avenue thanked the village for its efforts regarding flooding on 7th Avenue. She also thanked the Rotary Club for their support as well. Board Of Trustees Meeting Tuesday June 5, 2007 Page 4 Item #7 – Brief Presentation by Saratoga Associates: William Kulen and Nicolette Wagner of Saratoga Associates attended the board meeting to give a presentation about their firm and qualifications. William Kulen informed everyone that Saratoga Associates is a 40 year old firm consisting of 70 people between its New York City and Saratoga, NY offices. The firm has done plenty work for downtown areas similar to Pelham such as Garden City, NY and New Hyde Park, NY. Nicolette Wagoner mentioned that she will be the project manager for the Pelham Comprehensive Plan. She will create an outline for the project focusing on zoning, open spaces, traffic, etc. which she will present to the village within the next few days. Mayor Hotchkiss mentioned that the village will host a walk thru with Saratoga Associates on June 14, 2007 at 8am. The walk thru will focus on the Pelham downtown area and ultimately give Saratoga Associates a better understanding of the area. Item #8 – Presentation by Kevin Healy regarding identifying environmental concerns and corrective actions for Pelham: Environmental lawyer Kevin Healy of 235 Corlies Avenue attended the board meeting to inform the village of ways to become more environmental friendly. Mr. Healy mentioned that plenty municipalities are purchasing Hybrid vehicles for its employees. Also, some municipalities are taking it one step further and purchasing vehicles that use biofuel instead of gasoline and diesel fuel. Mr. Healy further mentioned that NYSERDA (New York State Energy Research and Development) may have funding for these types of purchases. Item #9 – Authorizing an Inter-Municipal Agreement (IMA) with Westchester County for sharing of GIS–related and other data and information: *This topic has been tabled until the next scheduled Board of Trustees Meeting on Tuesday June 19, 2007. *Note: Trustee Homan wisely caught a provision in the contract that could have created potential future difficulties for the Village. The Administrator contacted County GIS to determine the rationale behind this clause, which reads specifically: The Municipality agrees that the data is for internal use only, and may not be distributed to any third party without the consent of the County through a 3rd party IMA data sharing agreement which can be obtained on request from the County. Board Of Trustees Meeting Tuesday June 5, 2007 Page 5 The County’s intent of this language is to prevent private companies from using the County’s information and data for profit-making purposes, and to prevent private entities from selling the information to municipalities. It’s not intended in any way to restrict a municipality’s ability to comply with the Freedom of Information Act, or restrict a municipality’s ability to share GIS data and information with our residents and companies with which we establish contracts. RESOLUTION AUTHORIZING THE VILLAGE OF PELHAM TO ENTER INTO A CONTRACT WITH WESTCHESTER COUNTY FOR GIS DATA SHARING BETWEEN THE VILLAGE OF PELHAM AND THE COUNTY AT NO COST TO EITHER PARTY RESOLVED, that the Village of Pelham is authorized to participate in a Data Sharing Inter-Municipal Agreement (IMA) to establish and develop a Geographic Information System (GIS), which includes spatial and map-related data, for the term of June 1, 2007, through June 1, 2011, at no cost to either party, and authorizes the Mayor, the Administrator, and the Village Attorney to take the necessary and appropriate actions to sign this agreement and participate in this program. Item #10 – Considering all bids submitted for the Pelham Parking Structure Rehabilitation, for review and determination to reject all bids or reduce project scope based on the project budget: A motion was made by Trustee Homan, with a second by Trustee Potocki to reject all bids submitted for the Pelham Parking Structure Rehabilitation and rebid the project. The motion was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. * Report pending from the Village’s Engineers, Antonucci and Associates. Item #11 – Regular bi-weekly report on Communications Initiatives amendments and updates (TV Govt. Access, Website, Pub. Info.): Administrative Aide Devron Wilson performed a brief presentation about the villages’ communication initiatives. Mr. Wilson informed the board that the village website and reverse 911 initiatives are in process. Westchester County has agreed to help the village pre-plan its reverse 911 efforts. Furthermore, Mr. Wilson has created and uploaded downloadable forms to the Village of Pelham website. These downloadable forms will allow residents to print forms from the village website as opposed to retrieving Board Of Trustees Meeting Tuesday June 5, 2007 Page 6 the forms from Village Hall. Mr. Wilson also reported that Village Administrator Richard Slingerland is in the process of contacting several website hosting service companies including the villages’ current website hosting service company A plus.net, to develop a call management system for the village. Mayor Hotchkiss reminded Mr. Wilson about constructing a calendar on the village website. Both Mr. Wilson and Mr. Slingerland will continue to work on the village website and correspond with Westchester County to implement reverse 911 for Pelham. Item #12 – Regular bi-weekly update on Flooding: Mayor Hotchkiss reported that the village sent a letter to county and state officials about the flooding issues in the Village of Pelham. County Legislator Vito Pinto read the letter aloud at the Westchester County meeting last week. Mayor Hotchkiss and Administrator Richard Slingerland are meeting with Mayor Bramson of New Rochelle on June 14, 2007 to discuss further flood remediation ideas. Administrator Slingerland reported that he and Village Financial Consultant Shirley Brown met with representatives from FEMA to discuss Public Assistance for the village with respect to the April 15th storm. The village will be able to seek reimbursement for overtime, and damaged equipment as a result of the April 15th storm. There will be a second meeting with FEMA on June 21, 2007. General Foreman Harry Pallett reported that flooding has been an ongoing problem in the village. Over the years the village has received three (3) engineer reports about flooding in the village. The new storm drain that was installed along 1 st Street helped to alleviate approximately 60% of flooding in the village. Mr. Pallett suggested that the village install a secondary storm drain line from 7th Avenue and 6th Street to 5th Avenue to help alleviate some of the flooding that occurs on 7th Avenue. The board will review the TRC Report and discuss matters further. Item #13 – Resolution accepting the retirement of a Firefighter: A motion was made by Trustee Homan, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. RESOLUTION BE IT RESOLVED, in accordance with the Notice from the New York State Police and Fire Retirement System dated May 26, 2007, received Friday, June 1, 2007, the employment of firefighter Christopher Warn is hereby terminated effective 11:59 P.M. on Friday, June 1, 2007. Board Of Trustees Meeting Tuesday June 5, 2007 Page 7 Item #14 – Authorizing the acceptance of a donation by the Pelham Preservation and Garden Society: Aldo Devito of the Pelham Preservation Society spoke on behalf of the Pelham Preservation Society and Garden Society. The Pelham Preservation Society is excited to help restore the Benedict Fountain on Benedict Place. As the project progresses, the Pelham Preservation Society and Garden Society will provide the village with a timeline for work being done on the project. Mr. Devito believes the project should be complete in approximately 2 ½ months. A motion was made by Trustee Homan, with a second by Trustee Greco to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. RESOLUTION ACCEPTING THE GIFT OF A RESTORATION PROJECT AND AUTHORIZING A COOPERATIVE EFFORT WITH THE PELHAM PRESERVATION AND GARDEN SOCIETY TOWARDS THE BENEDICT FOUNTAIN RESTORATION PROJECT AT AN ESTIMATED TOTAL VALUE OF $35,000 BE IT RESOLVED, by the Board of Trustees of the Village of Pelham, that the Village accepts the gift of a construction project and a cooperative effort by the Pelham Preservation and Garden Society to restore the Benedict Fountain, off of Benedict Place, through donations by the Pelham Preservation and Garden Society, at a total estimated value of thirty five thousand dollars ($35,000); and BE IT FURTHER RESOLVED, that the Mayor, the Village Administrator and the appropriate village officials are authorized to take the necessary and appropriate actions to effect this project and facilitate this work, with the requirement that the contractor must file plans and take out the proper building permits (fees waived), and provide the appropriate insurances naming the Village of Pelham and the Pelham Preservation and Garden Society additionally insured and providing proof of workers compensation insurance, and BE IT FURTHER RESOLVED, that the Mayor and Board of Trustees thanks the the Pelham Preservation and Garden Society and the contributors of these funds for their generosity in accomplishing this project. Board Of Trustees Meeting Tuesday June 5, 2007 Page 8 Item #15 – Resolution authorizing a site plan for a proposed addition at the property of 215 Monterey Avenue – Solimine: Mr. Solime, Jr. of 215 Monterey Avenue believes that the new site plan approval process is working well. He thanked the Planning Board and the Architectural Review Board for their comments on the proposed addition. A motion was made by Trustee Potocki, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. RESOLUTION AUTHORIZING THE SITE PLAN (SOLIMINE) FOR ADDITION AND FAÇADE IMPROVEMENTS AT 215 MONTEREY AVENUE RESOLVED, that the application for a Site Plan to construct a new addition and make façade improvements by Solimine is approved, based on the review and recommendations by the Planning Board and the Architectural Review Board (ARB), which are attached to and made a part of this resolution; and BE IT FURTHER RESOLVED, that conditions apply as follows: 1. That the addition and façade improvements must be built in accordance with plans dated 10/3/06 with revisions dated 10/19/06, 4/9/07, 4/24/07, 5/3/07, and must be built as specified on project drawings, and must be built according to the window and trim details, lighting fixtures, landscaping, and approved colors and materials (as specified on plans); that all elements of the proposed addition must be in compliance with the site plan as approved by the Planning Board and the Architectural Review Board; a. Window Schedules (see plans p. A-16); b. Door Schedules (see plans, p A-16); c. All elevation details as per sheets (see plans, A-14, A-15); d. All new leader and footing drains to be connected to existing drainage as per site plan; 2. The Addition and Façade improvements must be built according to the notations for the following: a. Every finish b. Colors, final decision to be made by ARB in the field c. Mechanicals-(see plans-A-2).All AC units must be obscured by 42” high boxwood screening. 3. Landscaping-42” boxwood screening for AC Units 4. Any other actions deemed necessary by the Mayor, Village Administrator, Building Inspector, Village Engineer, and other officials of the Village of Pelham. 5. That the application and permit shall remain subject to the continued jurisdiction of the Board of Trustees. 6. At no time may construction commence without strictly adhering to the construction timeline. Noncompliance will be considered a violation of this approval; Board Of Trustees Meeting Tuesday June 5, 2007 Page 9 7. All construction activity must comply with the Village Noise Ordinance and all construction activity must only take place on the days and times as per the Village Noise Ordinance. 8. Justin Minieri, AIA will certify compliance with all specifications on the plan and provide a written and stamped sign off of all certifications in order to obtain certificate of compliance; 9. Justin Minieri, AIA will provide all soil erosion prevention measures as according to “best management practices” to contain any surface runoff during construction, (IE hay bales and siltification fencing to be placed where necessary) AND, BE IT FURTHER RESOLVED, that this application for a site plan by Solimine for 215 Monterey Avenue, is subject to the procedures, regulations and requirements of the Pelham Village Code and Pelham Building Department; and BE IT FURTHER RESOLVED, that the Mayor, Village Administrator, Building Inspector and officials of the Village of Pelham are authorized to take the necessary and appropriate actions to effect this site plan approval. ______________________________________________________________________________ MEMO Date: May 24, 2007 To: Village of Pelham Board of Trustees From: Village of Pelham Planning Board Re: 215 Monterey Avenue Application for House Addition/Alteration The Village of Pelham Planning Board (PB) met with the above-captioned applicant in April, 2007. At that meeting, the PB agreed to recommend that the Village of Pelham Board of Trustees (BOT) approve the application for a house addition/alteration at 215 Monterey Avenue. However, since the PB last met with the applicant, several changes to the proposed plans were made based upon the Architectural Review Board’s (ARB) review of the application. Prior to the BOT approving the application, the PB recommends that the BOT address the following questions/concerns with the applicant:  It is unclear whether the final proposed height has changed since the applicant’s last submission to the PB. The BOT should be comfortable with the proposed building height. Board Of Trustees Meeting Tuesday June 5, 2007 Page 10  It appears that the final proposed square footage of the house may have slightly increased since the applicant’s last submission to the PB. The BOT should be comfortable with the proposed square footage of the building. Additionally, the applicant has agreed to provide 3 foot high (minimum) boxwood screening at all new exterior mechanical equipment. The applicant should confirm that this will be provided. ______________________________________________________________________________ MEMO Date: May 16, 2007 To: Village of Pelham Board of Trustees From: Village of Pelham Architectural Review Board Re: Application for major alterations at 215 Monterey Avenue The Architectural Review Board (ARB) recommends that the Village of Pelham Board of Trustees (BOT) approve the application submitted by Justin Minieri, AIA for an addition and façade improvements for 215 Monterey Avenue, residence of Joseph Solimine, Jr. Work shall be performed as shown on Project Drawings dated 10/3/06 with revisions dated 10/19/06, 4/9/07, 4/24/07, 5/3/07. Item #16 – Resolution authorizing a site plan for a proposed parking area at the property of 110 6th Street owned by Pelham Lumber & Mason Supply 437 5 th Avenue: A motion was made by Trustee Greco, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. RESOLUTION AUTHORIZING THE SITE PLAN (PELHAM LUMBER) FOR PARKING AREA AT 110 6TH STREET RESOLVED, that the application for a Site Plan for a new parking area at 110 6th Street owner, Pelham Lumber is approved, based on the review and recommendations by the Planning Board and the May 18, 2007 memo of the Planning Board which is attached to and made a part of this approval resolution; and BE IT FURTHER RESOLVED, that conditions apply as follows: Board Of Trustees Meeting Tuesday June 5, 2007 Page 11 1. That the existing property must be altered in accordance with plans dated April 3, 2007, received May 8, and as a condition of approval, the applicant has agreed to the following: a. Parking area shall only be used by employees if Pelham Lumber during business hours. There will be no commercial vehicles, after hours, or Sunday parking. b. No lighting will be installed on the site. c. A gate will be provided at the entrance of 6th Street, which will be locked after hours and on Sundays. d. All existing drainage to remain as per site plan; e. Screening required as per plans and this approval; f. Three (3) drywells required of 253 cubic feet each and drainage management as per plans and this approval. 2. Any other actions deemed necessary by the Mayor, Village Administrator, Building Inspector, Village Engineer, and other officials of the Village of Pelham. 3. That the application and permit shall remain subject to the continued jurisdiction of the Board of Trustees. 4. Pelham Lumber will obtain all necessary certification of compliance with all specifications on the plan and provide a written and stamped sign off of all certifications in order to obtain certificate of compliance; AND, BE IT FURTHER RESOLVED, that this application for a site plan by Pelham Lumber at 110 6th Street, is subject to the procedures, regulations and requirements of the Pelham Village Code and Pelham Building Department; and BE IT FURTHER RESOLVED, that the Mayor, Village Administrator, Building Inspector and officials of the Village of Pelham are authorized to take the necessary and appropriate actions to effect this site plan approval. ______________________________________________________________________________ Board Of Trustees Meeting Tuesday June 5, 2007 Page 12 MEMO Date: May 18, 2007 To: Village of Pelham Board of Trustees From: Village of Pelham Planning Board Re: 110 6th Avenue Application for Parking Area for Pelham Lumber The Village of Pelham Planning Board (PB) recommends that the Village of Pelham Board of Trustees (BOT) approve the application submitted by Pelham Lumber for a new parking area at 110 6th Avenue. Work shall be performed as shown on Project Drawings dated April 3, 2007, prepared by G. Bailey of G & G Design. As a condition of approval, the applicant has agreed to the following:  Parking area shall only be used by employees of Pelham Lumber during business hours. There will be no truck, after hours, or Sunday parking.  No lighting will be installed on the site. A gate will be provided at the entrance along 6th Street, which will be locked after hours and on Sundays. Board Of Trustees Meeting Tuesday June 5, 2007 Page 13 Item #17 – Report on Traffic Study on Blvd near Colonial School and recommended location for traffic calming configuration – Trustee Potocki: Trustee Potocki reported that the Pelham Police Department spent several weeks performing a traffic Study along Blvd from Monterey Avenue to Loring Avenue, Loring Avenue to Cliff Avenue, and Cliff Avenue to Highbrook Avenue. Based upon the traffic study, Trustee Potocki suggested that the village move the blinking caution sign light approximately 75 feet east. This will make the sign more visible allowing cars traveling westbound to slow down earlier. Administrator Slingerland believes it would cost the village a few thousand dollars to move the blinking caution sign light. There was a consensus amongst the board to proceed with Trustee Potocki’s suggestion to relocate the blinking caution sign light approximately 75 feet east of its existing location. Item #18 – Additional parking for staff around the Pelham HS/MS: A motion was made by Trustee Greco, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. May 30, 2007 parking plan near HS/MS  5 spots on colonial betw pelhamdale and highbrook south – Signs will read, “1 hour Parking, Except by Permit, 7 a.m. to 3 p.m., School Days”  3 spots on Colonial betw stellar and wolfs lane  6 spots on Wolfs Lane adjacent to the gym after 9 a.m.  “No Parking except by Permit, 7 a.m. to 3 p.m., School Days”  Area by the gym: “no parking except by permit, 9 a.m. to 3 p.m.”  Signs should read like the signs on pelhamdale between boulevard and colonial  School days only RESOLUTION AMENDING THE CODE OF THE VILLAGE OF PELHAM FOR SCHOOL PERMIT AND OTHER PARKING REGULATIONS * That the following provisions are added to the Village Code, § 90-60. Schedule XXI: School Parking (only). Name of Side Hours Days Location Street Colonial Avenue South 7 a.m.-3 p.m. School Days From Pelhamdale Ave. to Highbrook Avenue Board Of Trustees Meeting Tuesday June 5, 2007 Page 14 Colonial Avenue South 7 a.m.-3 p.m. School Days From Stellar Ave. to Wolfs Lane Wolfs Lane East 9 a.m.-3 p.m. School Days From Franklin Place to the hydrant (* in the visitor parking area, just south of Franklin Place) And: That the following sections of the Village Code Section 90-53 Schedule XIV: Limited-Time Parking are hereby amended: Name of Hours/ Location Street Side Time Limit Days Colonial Ave. South 1 Hour 7 am - 3 pm From Pelhamdale Ave. Mon.-Fri. to Highbrook Ave. School Days Item #19 – Authorizing the Accounts Payable: A motion was made by Trustee Lewis, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $57,635.92 Water Fund $33,510.76 Capital Projects Fund $81,664.17 Trust and Agency Fund $0.00 H3 Fund $0.00 Grand Total $172,810.85 Board Of Trustees Meeting Tuesday June 5, 2007 Page 15 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Item #20 – Old Business/New Business – update on Proposal from Sprint/Nextel on a shared Emergency Back-up Generator at 219 5th Avenue: Old Business: Post Office & Sprint/Nextel Generator Post Office: Trustee Greco reported that the Post Office Truck is still parking perpendicular to the road on 1st Street at 5th Avenue. This is causing traffic back-up in that area because the Post Office Truck is impeding the eastbound driving lane on 1st Street at 5th Avenue. Administrator Slingerland informed everyone that he and Police Chief Benefico had a meeting with representatives from the Post Office last week and they agreed to reduce the amount of time the trucks would park there. Mr. Slingerland will follow-up with representatives from the Post Office to inform them that the manner in which the Post Office Trucks are parked on 1st Street at 5th Avenue are unacceptable and dangerous. Sprint/Nextel Generator: Mr. Slingerland spoke with a representative from Sprint/Nextel regarding the installation of a generator at the Pelham firehouse. The representative informed Mr. Slingerland that Sprint/Nextel was under the impression that the village would absorb some costs for the installation of a generator at the Pelham firehouse. Administrator Slingerland informed everyone that the village has submitted a grant for funds in the amount of $42,000 to Dept. of Homeland Security. This grant could possibly fund the purchasing and installation of a new generator at the Pelham firehouse. New Business Trustee Greco mentioned that the curbs should be replaced in front of 22 2 nd Avenue. Mr. Slingerland responded by letting everyone know that the village plans to repair all of the curbs on 2nd Avenue between 1st and 2nd street. Trustee Homan mentioned that there seems to be a natural gas smell along the 1st and 2nd blocks of Loring Avenue. Administrator Slingerland will look into the cause of the smell along the 1st and 2nd blocks of Loring Avenue. Item #21 – Minutes – April 24, 2007, May 1, 2007 and May 15, 2007: *This topic has been tabled until the next scheduled Board of Trustees Meeting on Tuesday June 19, 2007. Board Of Trustees Meeting Tuesday June 5, 2007 Page 16 Item #22 – Adjournment: The Mayor asked for a motion to go into Executive Session to discuss personnel matters. On the motion of Trustee Greco, seconded by Trustee Homan, the Board voted to go into Executive Session. The motion passed unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. On the motion of Trustee Homan, seconded by Trustee Greco, the Board voted to adjourn the public portion of the board meeting and go into Executive Session at 10:35 p.m. to discuss personnel matters. The motion passed unanimously by vote of five in favor, none opposed. Trustees Morris and Weinstein were absent. Respectfully submitted, Devron Wilson, Administrative Aide Richard Slingerland, Administrator/Deputy Clerk