Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, OCTOBER 30, 2007 – 7:30 P.M. VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report Approximate 6. Public Comment Starting Time # Agenda Items: of Discussion Committee Reports 7:45 p.m. 7. Pelham Post Office. Discussed 8. Flooding initiatives. Discussed 9. Streetscape Clean-up & Improvements. Discussed 10. Cliff Remediation for Pelham Medical Group. Discussed 11. Comprehensive Plan update. Discussed 12. Website and Telecommunications initiatives. Discussed Village Audit 8:15 p.m. 13. Presentation by the village’s Auditors from O’Connor Davies -- ODMD/BSK Presented for Fiscal Year 6/1/2006-5/31/2007 Comprehensive Plan Presentation 8:45 p.m. A. Pelham’s Comprehensive Plan Presentation by Saratoga Associates Authorized 14. scheduled for December 4, 2007; B. Declaration of Intent to Act as Lead Agency for SEQRA Neg. Dec. C. Scheduling a hearing on the plan for December 4, 2007. General Business 9:15 p.m 15. Appointing Bill McDevitt as Chairman of the ZBA, concurrent with his Authorized existing term, to replace David Daly as Chairman, who has resigned. 16. Scheduling a public hearing on November 13th for a proposed Code Scheduled change to the Zoning Code, a.k.a. Hedge Law, adding a definition and replacing “street line” with “curb line” to 98-104. 17. Grant application resolutions authorizing the submission of grant Approved applications to the FEMA 404 Hazard Mitigation Program 18. Considering an award of contract for Video work and relining of storm and Tabled sanitary sewers and culverts in the Village of Pelham 19. Budget Amendment and change orders to finalize 2007-04 paving and Authorized catch-basins, and 2006-07 sidewalks and curbs 20. Resolution authorizing the Village to participate in the County’s MS4 Phase Approved II Stormwater Regional Education and Outreach program, pursuant to a DEC grant; no matching funds required. Housekeeping 10:00 p.m. 21. Authorizing the Accounts Payable Approved 22. Old Business/New Business 23. Minutes – October 2, 2007 and October 16, 2007 Approved Oct. 2 only 24. Executive Session 25. Adjournment Adjourned Next Regular Board Meetings are Tuesdays November 13th and December 4th The November 6th and 20th Meetings are cancelled. * All meetings start at 7:30 p.m. unless otherwise noted. Agenda is subject to change. Board Of Trustees Meeting Tuesday October 30, 2007 Page 2 VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, OCTOBER 30, 2007 – 7:30 P.M. VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:35 p.m. The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Greco, Homan, Lewis, Morris, and Potocki. Trustee Weinstein was absent. Village staff in attendance: Administrator/Treasurer Richard Slingerland, Administrative Aide Devron Wilson, Deputy Treasurer Deborah DelGrosso, and Shirley Brown Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Edward Hotchkiss. Item #3 – Mayor’s Report: Mayor Hotchkiss reported that Assemblyman Amy Paulin conducted a march in Pelham on Sunday, October 28, 2007 against domestic violence. Mayor Hotchkiss also reported that the village has been approached by Verizon to provide cable service in Pelham. The Village and Verizon are in the beginning stages of negotiations. Item #4 – Trustees’ Report: Trustee Greco reported that the fire department is still reviewing pumpers. Lieutenant DiNapoli has finished “flip school” training. Another Lieutenant will start “flip school” in a few weeks. Trustee Potocki reported that Police Officer Sousa and Police Officer Carden have completed tactical training school. The Pelham Police Department now has a full (4) man tactical unit. The armored van designated for the tactical unit will be equipped with tactical equipment soon. Trustee Potocki also reported that he and Administrative Aide Devron Wilson reviewed the parking and traffic situation at Hutchinson Elementary School last week. A committee will be assembled consisting of Hutchinson Elementary School PTA members, Police Chief Joseph Benefico, Pelham Police Officers, Trustee Pete Potocki, Administrator Slingerland, and Administrative Aide Devron Wilson to discuss the parking and traffic situations around the school. Trustee Homan reported that “Walk to School Day” went well. School officials and teachers noticed that plenty more children walked to school that day than other days. The schools along with the village hope to make this a trend with children walking to school. Board Of Trustees Meeting Tuesday October 30, 2007 Page 3 Trustee Lewis had nothing to report. Trustee Morris had nothing to report. Item #5 – Village Administrator’s Report: Village Administrator Richard Slingerland that the U.S. Army Corps of Engineers visited the village last week to discuss flooding in the village. Mr. Slingerland and Mr. Wilson supplied them with historic flood maps and articles in addition to flood studies and other related materials such as the Hazard Mitigation Plan, Jakabowsky Report, Harding Report, and flooding DVD. Item #6 – Public Comment: The recent meeting between the village and the post office was cancelled. The meeting will be re-scheduled soon. Item #7 – Pelham Post Office: Mayor Hotchkiss reported that the Architectural Review Board and the Planning Board met with the Post Office to discuss alternatives for the facade of the proposed Post Office building. They also discussed moving the entrance of the proposed Post Office building closer to 3rd Avenue. As an outcome of the meeting, both parties agreed that the entrance for the proposed Post Office will remain closer to 2 nd Avenue because moving the entrance closer to 3rd Avenue would not be feasible. Item #8 – Flooding initiatives: Mayor Hotchkiss mentioned that the Village has received documents that Westchester County owns the land west of Glenwood Lake. However, according to the same documents, New Rochelle is responsible for maintaining the land west of Glenwood Lake. The Village sent flooding documents to Senator Jeff Klein to possibly have him get involved in the flood remediation efforts. Item #9 – Streetscape Clean-up & Improvements: Nothing to report. Item #10 – Cliff Remediation for Pelham Medical Group: Mayor Hotchkiss mentioned that the rock that once rested on the Pelham Medical Group building has been completely cut back and removed. Pelham Medical Group is ready to submit plans for Phase 2 of the rock remediation, which is constructing a retaining wall. Now that the rock has been removed from the Pelham Medical Group building, Lordae Realty can begin plans for their property adjacent to the Pelham Medical Group building. Board Of Trustees Meeting Tuesday October 30, 2007 Page 4 Item #11 – Comprehensive Plan update: Public hearing is scheduled for December 4, 2007. Item #12 – Website and Telecommunications initiatives: Mayor Hotchkiss mentioned that an automated email notification feature has been set up on the village website. Residents are encouraged to sign up on the village website to receive email notices. Administrator Slingerland will inform Pelham Civics and other community organizations to have their members sign up. Item #13 – Presentation by the village’s Auditors from O’Connor Davies -- ODMD/BSK for Fiscal Year 6/1/2006-5/31/2007: Auditor Tom Kennedy from O’Connor Davies gave a brief presentation about the village’s audit report for fiscal year 6/1/2006 – 5/31/2007. He mentioned that the Village of Pelham is in good financial condition. He also mentioned that there was no evidence or suspicion of fraud. He further mentioned that the audit process went smoothly, and staff was a pleasure to work with. Administrator Slingerland thanked Village Financial Consultant Shirley Brown and Deputy Village Treasurer Deborah DelGrosso on a job well done in regards to assisting with the audit. Item #14 – A. Presentation of Pelham’s Comprehensive Plan prepared by Saratoga Associates; B. Decl. of Intent to Act as Lead Agency for SEQRA Neg. Dec.; C. Scheduling a hearing on the plan for December 4, 2007: A motion was made by Trustee Homan, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. * Note: Representatives from Saratoga Associates will be present at the December 4, 2007 Board of Trustees, to make a full presentation of the Plan at the Hearing. A. Presentation of the Draft Comprehensive Plan; and B. Declaration of Intent by the Board of Trustees to act as Lead Agency Under SEQRA; C. Scheduling a hearing on the plan for December 4, 2007 RESOLUTION DECLARING THE INTENT OF THE MAYOR AND BOARD OF TRUSTEES TO ACT AS LEAD AGENCY UNDER SEQRA, FOR A TYPE 1 ACTION AND AUTHORIZING THE CIRCULATION OF A LONG-FORM EAF AND SCHEDULING A PUBLIC HEARING ON A DRAFT PROPOSED LOCAL LAW FOR THE VILLAGE OF PELHAM TO REVIEW, CONSIDER AND ADOPT ITS UPDATED COMPREHENSIVE PLAN PREPARED BY SARATOGA ASSOCIATES AND THE PELHAM COMPREHENSIVE PLAN COMMITTEE Board Of Trustees Meeting Tuesday October 30, 2007 Page 5 BE IT RESOLVED, that the Mayor and Board of Trustees hereby declare the intent of the Mayor and Board of Trustees to act as Lead Agency under SEQRA for the Type 1 Action of Adopting its updated Comprehensive Plan, pursuant to the Village’s grant from the New York State Quality Communities program, authorize the circulation of a Long- Form Environmental Assessment Form (EAF) as required by NY SEQRA, to all involved and interested agencies; and BE IT FURTHER RESOLVED, that the Mayor and Board of Trustees of the Village of Pelham hereby schedule a public hearing to be held at 7:30 p.m. on Tuesday, December 4, 2007, in Village Hall at 195 Sparks Avenue, Pelham, NY, on the Final Draft Comprehensive Plan for the Village of Pelham, in Westchester County, New York. A copy of the Final Draft Comprehensive Plan is on file in the offices of the Village Clerk at Pelham Village Hall, 195 Sparks Avenue, Pelham, NY, 10803, and may be viewed during normal business hours of 8 a.m. to 5 p.m., or an electronic copy may be viewed and obtained from the Village’s website at www.pelhamgov.com. By Order of the Mayor and Board of Trustees Terri Rouke, Village Clerk Richard Slingerland, Village Administrator/Deputy Clerk Legal Notice Dated: Friday, November 2, 2007 Form of resolution for adoption for the Comprehensive Plan. Draft resolution, dates and meeting times to be added to the record at a future date: RESOLUTION CONSIDERING REVIEW AND ADOPTION OF THE VILLAGE OF PELHAM COMPREHENSIVE MASTER PLAN WHEREAS, the Village of Pelham received a grant from the New York State Department of State Quality Communities Program, prepared a bid for the preparation of an updated Comprehensive Plan, awarding the consulting contract for preparation of the new and updated Comprehensive Plan to Saratoga Associates; and WHEREAS, Mayor Edward Hotchkiss appointed a citizen committee comprised of seventeen residents and ex-officio representatives of the Village of Pelham, which the Village would like to thank at this time for their service and contributions to this plan; and WHEREAS, Committee Meetings that were opened to the public, and public meetings at which this plan was discussed, were held on the following dates, including a public hearing initially opened on December 4, 2007: Board Of Trustees Meeting Tuesday October 30, 2007 Page 6 1. 2. 3. 4. 5. NOW, THEREFORE, BE IT RESOLVED, pursuant to Village Law, Section 7-722, 7., that the Mayor and Board of Trustees of the Village of Pelham hereby declare the Comprehensive Plan of the Village of Pelham to be complete, and adopt it as final, with a schedule for it to be updated regularly on a three to five (3-5) year basis, so that it’s recommendations and plans remain current and applicable to the future growth of the Village of Pelham. Item #15 – Appointing Bill McDevitt as Chairman of the ZBA, concurrent with his existing term, to replace David Daly as Chairman, who has resigned: On behalf of the village, Administrator Slingerland thanked David Daly for all his years of service to the Village of Pelham. A motion was made by Trustee Homan, with a second by Trustee Morris to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. RESOLUTION APPOINTING WILLIAM MCDEVITT AS CHAIRMAN OF THE ZBA CONCURRENT WITH HIS EXISTING TERM TO REPLACE DAVID DALY AS CHAIRMAN, WHO HAS RESIGNED RESOLVED, that William McDevitt of 65 Maple Avenue, Pelham, is appointed by the Mayor as Chairman of the Village of Pelham Zoning Board of Appeals, concurrent with his current term, which shall continue and expire on March 31, 2010, replacing David Daly as Chairman, who has resigned. Board Of Trustees Meeting Tuesday October 30, 2007 Page 7 Item #16 – Scheduling a public hearing on November 13th for a proposed Code change to the Zoning Code, a.k.a. Hedge Law, adding a definition and replacing “street line” with “curb line” to 98-104: A motion was made by Trustee Lewis, with a second by Trustee Homan to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. RESOLUTION SCHEDULING A PUBLIC HEARING on a Proposed Local Law and proposed Code change to the Zoning Code, a.k.a. Hedge Law adding a definition and replacing “street line” with “curb line” in Chapter 98-104 H. The Board of Trustees of the Village of Pelham hereby schedules a public hearing to be held at 7:30 p.m. on Tuesday, November 13, 2007, in Village Hall at 195 Sparks Avenue, Pelham, NY, on a draft proposed Local Law that would amend the Code of the Village of Pelham, as follows: A Local Law amending the Village Code Chapter 98 – Zoning, by adding a new definition for “Curb Line”, and amending Chapter 98-104 H., to reference Curb Line rather than Street Line. A copy of the Local Law is on file in the offices of the Village Clerk and may be viewed during normal business hours of 8 a.m. to 5 p.m., or an electronic copy may be obtained from the opening page of the Village’s website www.pelhamgov.com. By Order of the Mayor and Board of Trustees Terri Rouke, Village Clerk Richard Slingerland, Village Administrator/Deputy Clerk Board Of Trustees Meeting Tuesday October 30, 2007 Page 8 LOCAL LAW NUMBER OF 2007 A Local Law amending the Village Code Chapter 98 – Zoning, by adding a new definition for “Curb Line”, and amending Chapter 98-104 H., to reference Curb Line rather than Street Line. BE ENACTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF PELHAM AS FOLLOWS: SECTION 1 A new definition is added to Chapter 98 on Zoning, entitled, “Curb Line”, as follows: CURB LINE – The line of a curb from a point at least fifty feet (50’) from an intersection, running in a straight line to an intersecting point of the two curb lines in an intersection. SECTION 2 Section 98-104 H. is repealed, and the following new Section 98-104 H. is adopted in the Code of the Village of Pelham: H. On a corner lot in any Residence A-1, A-2, A-3, B-1 or B-2 District, within the triangular area determined as provided in this subsection, no wall, hedge or fence or other structure shall be erected to a height in excess of 30 inches above the curb level, and no vehicle, object or any other obstruction of a height in excess of 30 inches above the curb level shall be parked or placed, and no hedge, shrub or other growth shall be maintained at a height in excess of 30 inches above the curb level, except that trees whose branches are trimmed away to a height of at least 10 feet above the curb level shall be permitted. Such triangular area shall be determined by the intersecting curb lines and a diagonal connecting two points, one on each curb line, each of which points is 20 feet from the intersection of such curb lines. SECTION 3 This local law shall take effect upon its adoption and filing with the Secretary of State. Board Of Trustees Meeting Tuesday October 30, 2007 Page 9 Item #17 – Grant application resolutions authorizing the submission of grant applications to the FEMA 404 Hazard Mitigation Program: A motion was made by Trustee Homan, with a second by Trustee Greco to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. RESOLUTION AUTHORIZING THE VILLAGE OF PELHAM TO SUBMIT GRANT APPLICATIONS TO FEMA 404 HAZARD MITIGATION PROGRAM FOR FLOODING REMEDIATION PROJECTS IN THE VILLAGE OF PELHAM BE IT RESOLVED, that the Mayor and Board of Trustees authorize the Village of Pelham and the Village Administrator to sign and submit grant applications to the FEMA 404 Hazard Mitigation Grant Program for flooding remediation; and BE IT FURTHER RESOLVED, that the Federal 404 Program is on a 75% Federal, 25% local funding basis; and BE IT FURTHER RESOLVED, that the Mayor, the Village Administrator, the Village Clerk, the Village Attorney and all other appropriate officials are authorized to sign and submit applications for flooding remediation projects as follows: Phase 1 FEMA (Phase 3 Village) Flooding Remediation, to upsize pipes and install detention/retention in the form of catch basins and stormwater vaults: Village Match Federal Match Total Application 25% 75% 100% $400,000 $1,200,000 $1.6 million Phase 2 FEMA (Phase 4 Village) Flooding detention/berm for regularly flooded residents on Marquand Avenue (cooperative letters of agreement required for application to be submitted): Village Match Federal Match Total Application 25% 75% 100% $25,000 $75,000 $100,000 Note for future reference: Phase 3 FEMA (Phase 5 Village *Note: project is applied for at this time, but is referenced for the future, as cooperative agreements will be required of outside governments, including but limited to the City of New Rochelle and the County of Westchester. 1.5 acre Dry-Pond/Vernal Pond for Glenwood Lake run-off detention area.): Village Match Federal Match Total Application 25% 75% 100% $150,000 $450,000 $600,000 Board Of Trustees Meeting Tuesday October 30, 2007 Page 10 Item #18 – Considering an award of contract for Video work and relining of storm and sanitary sewers and culverts in the Village of Pelham: * This topic has been tabled. The board would like more information and a priority list of the work proposed. Note: The bid and Capital estimate for re-lining this Fiscal Year was for approximately $180,000. Based on all the flooding work, and investigations of alternatives for flooding remediation, the Village added in nearly two miles of video investigation work. Based on the bids received, and the unit prices, all work can be achieved for an additional capital appropriation and bond approval of $70,000, for a total project cost of $250,000. We recommend the Mayor and Board authorize the full project cost to achieve all work that we need to accomplish this fiscal year. RESOLUTION AUTHORIZING THE AWARD OF CONTRACT NUMBER 2007-07 TO VIDEOTAPE AND CIPP LINE AND OTHER ADDITIONAL WORK TO INSPECT RE-LINE AND STABILIZE STORM AND SANITARY SEWERS WHEREAS, The Village Of Pelham Issued a Notice to Bidders and Request For Bids for Contract 2007-07 to Videotape and CIPP Line and Other Additional Work to Inspect, Clean, Re-Line and Stabilize Storm and Sanitary Sewers in the Village Of Pelham; and WHEREAS, a public notice was published on Monday October 8th and Tuesday October th 9 , in the Gannett Westchester Newspaper, an official newspaper of the Village of Pelham; and WHEREAS, during the notice period eight (8) companies were contacted and sent copies of the contract documents, or picked up copies of the contract documents; and WHEREAS, at 11 a.m. E.S.T., Wednesday, October 24, 2007, the Village of Pelham publicly opened and read two (2) proposals; and WHEREAS, on reviewing the proposals, the total approximate bids based on unit prices were as follows: Company Base Bid 1. En Tech of Closter, NJ $246,196 2. Allstate Power Vac of Rahway, NJ $459,700 WHEREAS, Administrator Richard Slingerland has determined that the lowest responsible bid that meets requirements is En Tech of Closter, NJ. BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby award Contract 2007-07 to Videotape and CIPP Line and Other Additional Work to Inspect, Clean, Re-Line and Stabilize Storm and Sanitary Sewers in the Village Of Pelham to En Tech of Closter, NJ, at the total approximate bid cost of Two Hundred Forty-Six Thousand One Hundred Ninety Six Dollars ($246,196), as a unit-price contract; and be it Board Of Trustees Meeting Tuesday October 30, 2007 Page 11 FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #19 – Budget Amendment and change orders to finalize 2007-04 paving and catch-basins, and 2006-07 sidewalks and curbs: A motion was made by Trustee Homan, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. These budget amendments are recommended by Shirley Brown and Rich Slingerland to resolve final contract balances necessary to close out the Roads and Paving contract 2007-04 with ELQ, to provide for additional drainage (not road improvements) on 6th Avenue, and to close out the Curbs and Sidewalk Contract 2006-07, to complete some curb work to close out the contract. RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2007-2008 BUDGET AMEND FINAL CONTRACT FUNDING AMOUNTS FOR COMPLETION Resolved, that pursuant to Village Law Section 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2007-08 Budget as follows: 2007/08 Budget Amendments General Fund: To From A9550.000 Transfer to Cap Proj. $13,989 A2830 Transfer from Capt. P $5,448 A5112.400 Permt. Imprvmts. $5,000 A8140.400 Storm/San. Swr. $3,541 Capital Projects Fund: To From H9901 Transfer to Gen Fund $5,448 H4000 Appropriated Fund Bal $5,448 H5110.400 Sidewalks and Curbs $8,541 H2831.1 Transf. fr. Gen Fund $8541 Totals $27,978 $27,978 Board Of Trustees Meeting Tuesday October 30, 2007 Page 12 Item #20 – Resolution authorizing the Village to participate in the County’s MS4 Phase II Stormwater Regional Education and Outreach program, pursuant to a DEC grant; no matching funds required: A motion was made by Trustee Homan, with a second by Trustee Lewis to adopt the resolution. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. Resolution of the Village of Pelham, NY Water Quality Improvement Projects and Nonagricultural Nonpoint Source Projects Municipal Resolution Resolution authorizing the items listed below pursuant to the Bond Acts enacted in 1965, 1972 and 1996 and the Environmental Protection Fund, as well as federal grant awards available for such projects. WHEREAS, the Village of Pelham, NY, herein called the "Village", after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that certain work, as described in the Project Work Plan prepared by Westchester County and submitted to the New York State Department of Environmental Conservation, is desirable, is in the public interest, and is required in order to implement a public education and outreach program; and WHEREAS, the Environmental Conservation Law (“ECL”) authorizes State assistance to municipalities for water quality improvement projects by means of a contract, and the Village deems it to be in the public interest and benefit under this law to be a municipal partner to the County’s contract with the State for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF PELHAM, AS FOLLOWS: 1. That Richard Slingerland, Village Administrator/Treasurer, or such person’s successor in office, is the representative authorized to act in behalf of the Municipality's governing body in all matters related to State assistance under ECL Articles 17, 51 and 56 and/or any applicable federal grant provisions. The representative is also authorized to enter into an inter-municipal agreement with Westchester County to work with and through the County of Westchester as the lead party to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Village’s governing body in all matters related to the Project and to State assistance; and 2. That the Municipality agrees that it will fund its portion of the cost of the Project through eligible in-kind services and that resources will be available to meet the Municipal Partner commitment by the contract end date (March 1st, 2009); and Board Of Trustees Meeting Tuesday October 30, 2007 Page 13 3. That one (1) certified copy of this Resolution be prepared and sent to the Westchester County Department of Planning; and 4. That this Resolution shall take effect immediately. Item #21 – Authorizing the Accounts Payable: A motion was made by Trustee Homan, with a second by Trustee Morris to adopt the resolution with the exception of check numbers 9331, 9340, 9355, and ELQ. The resolution was approved unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $146,952.34 Water Fund $189,225.93 Capital Projects Fund $192,825.45 Trust and Agency Fund $1,125.00 H3 Fund $0.00 Expendable Trust Fund $0.00 Grand Total $530,128.72 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Item #22 – Old Business/New Business: None. Item #23 – Minutes – October 2, 2007 and October 16, 2007: A motion was made by Trustee Homan, with a second by Trustee Potocki to only adopt the minutes from October 2, 2007. The motion passed unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. The minutes from October 16, 2007 were tabled until the next scheduled Board of Trustees meeting on Tuesday, November 13, 2007. Board Of Trustees Meeting Tuesday October 30, 2007 Page 14 Item #24 – Executive Session: The Mayor asked for a motion to go into Executive Session to discuss personnel matters. On the motion of Trustee Homan, seconded by Trustee Morris, the Board voted to go into Executive Session. The motion was passed unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. Item #25 – Adjournment: On the motion of Trustee Homan, seconded by Trustee Morris, the Board voted to adjourn the public portion of the board meeting and go into Executive Session at 9:45p.m., to discuss personnel matters. The motion was passed unanimously by vote of six in favor, none opposed. Trustee Weinstein was absent. Respectfully submitted, Devron Wilson, Administrative Aide Richard Slingerland, Administrator/Deputy Clerk