Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 28, 2009– 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Budget Adoption 7:45 p.m. 7. 2009-2010 Village of Pelham Budget Adoption, All Resolutions Approved except fees, tabled to next meeting Park Improvements 8:00 p.m. 8. Discussion of Wolfs Lane Park Master Plan, Hank White Architects Discussed Business 8:30 p.m. 9. Authorizing the Award of Contract #2009-02 for Delivery and Installation of a Firehouse Generator (bid deadline and opening Approved 4/6/09, 11 a.m.) 10. Authorizing the Annual Chamber of Commerce Street Fair to take Approved place on Saturday, June 6, 2009 11. Leonard Jackson to Report Findings of Drainage Study Discussed Housekeeping 9:15 p.m. 12. Grants (Received and Applying for) Discussed 13. Authorizing the Accounts Payable Approved 14. Other Business None 15. Minutes: Feb. 10, Feb. 24, and March 10 Tabled 16. Executive Session Approved 9:45 p.m. 17. Adjournment Approved Next Regular Board of Trustee Meetings are: Tuesday, May 5, 2009 Tuesday, May 19, 2009 All meetings start at 7:30 p.m. unless otherwise noted. *Agenda is subject to change. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 2 * All meetings start at 7:30 p.m. unless otherwise noted. The Agenda is subject to change. Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:30 p.m. The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Bullock, Lewis, Morris, and Potocki. Trustees Breskin and Homan were absent. Village staff in attendance: Administrator/Treasurer Robert Yamuder, Terri Rouke Village Clerk. Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Edward Hotchkiss. Item #3 – Mayor’s Report: Mayor Hotchkiss mentioned that the State of the Village Address is in the Pelham Weekly. It has also been published on the web site and placed at a few locations. He said that it included some of the challenges of the past year and prospects for the coming year. He reported that the T & L owner, Lester Kravitz, has removed the unsafe structure on the property. It improves the look of the property; this is progress. The owner’s proposal is in front of the land use boards, and hopefully soon he will begin to develop. He reported on the status of the Milk and Things property that was destroyed by fire on First Ave and Lincoln. Graffiti that was painted on the building has been painted over and a chain link fence has been put up around the property. The Village of Pelham is in constant contact with the owners of the property. The Mayor is hopeful that the building will start being repaired soon. Mayor Hotchkiss also mentioned that he met with Lizzie Cooper and Jennifer Christman of the Pelham Picture House and that when completed the theater will be a real boon to the Pelham businesses. Item #4 – Trustees Reports: Trustee Breskin- Absent Trustee Bullock-reported on the progress of the organization of the Tree Committee. He said that he had been in contact with Pelham Preservation and with Pelham Green and they were going to send a representative to the committee. They will be looking into legislation regarding trees on private property. Maggie Klein will be publishing an announcement about the committee in the Pelham Weekly. Trustee Homan- Absent Trustee Lewis- reported on the Commercial zoning review and said that a lot of progress had been made. He said that the committee would be asking for money for a consultant in the future. Mayor Hotchkiss said that there might be money in the Master Plan fund. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 3 Trustee Morris- spoke about the Village of Pelham and Junior League cosponsoring the Saturday cleanup event. After the Friday night “Pelham Night Out” in the downtown area, there is a request for volunteers by the Village, the Junior League, Pelham Preservation and Pelham Green to help cleanup Fifth Avenue, the train station, schools and the parks. The event is to take place on Saturday morning from 9:00 to 10:30 am. She said that the Junior League is assigning different local committees to groups to clean different locations. Anyone who does not have a group should be at the train station at 9:00am and they will be assigned to a location. Although the Friday night event is to be an event for adults, the Saturday event encourages families. Anyone who turns in a full trash bag will receive a movie ticket to the special 11am showing of “Goonies “at the Pelham Picture House. Trustee Potocki-reported that there was an article in the Pelham Weekly and the Journal News about an incident on the Lincoln Avenue Bridge where Police Officer Jason Pallett saved the life of a distraught woman that was saying the she wanted to jump off of the bridge. He was assisted by Sgts. Borsella and Mitrione and Police Officer Bornholtz. Trustee Potocki commended them on a good job and said that the Village is very proud of them. Item #5 Village Administrator’s Report: Administrator Yamuder reported about a meeting that he had with Trustee Homan and Miriam Haas about the upcoming Farmer’s Market that will run from May 31 through November 22. He reported that this year there will be 12 to 15 vendors. They will include a cider press, flowers, wine, and bread. A flyer will be posted on the Village Web Site. Resident John Cassone asked what the hours of operation for the Market are. Administrator Yamuder informed him that it is on Sunday from 9am to 2pm. Administrator said that the search for a replacement for Devron Wilson is ongoing and that interviews have been set up over the next few weeks. Item #6 –Public Comment: Olivia Dembowski of 130 Sixth Avenue on the dead end of Sixth. Mrs. Dembowski said that the last couple of years a resident in the neighborhood has a basketball hoop on the curb in front of her house. It has been there in the same spot for 2 ½ years. A truck has knocked it over and there is constant pounding of the ball that does not stop. On weekends it is happening at 8:45 at night with kids from all over, not just from the street. Mrs. Dembowski informed the Board that the windows of her bedroom face the hoop. She said that at times there are as many as 17 kids playing in the street, yelling foul language and coming into her yard to retrieve the ball. She has complained to the neighbor and it has made no difference. She questioned why the Village allows this and said that the Village needs to look into this. She wanted to know what would happen if a child got hit by a car. She stated that her driveway is right across from the hoop and that she has difficulty backing out of her driveway. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 4 Trustee Potocki said that the police are aware of the situation and that the Dembowski’s should call the police when the noise becomes an issue. He also said that they should speak to Chief Benefico and discuss the situation with him. Item #7 – 2009-2010 Village of Pelham Budget Adoption, all Resolutions: In connection with approval of the budget for Fiscal Year 2009-2010, the Board of Trustees should adopt the following resolutions tonight. A. Resolution with Amendments and Revisions to the Tentative Budget B. Resolution adopting Fees, including Parking Permit Fee Rates. C. Resolution for Budget Adoption D. Resolution to Levy Taxes E. Resolution Authorizing Investments F. Resolution Authorizing Levy of Additional Taxes Administrator Yamuder gave the summary of all the changes, and the final amount and levy, as follows:  Tax Levy % Increase: 3.3796% increase in the total tax levy, down from the original proposal of 3.99499% Tax Rates  Homestead: $5.588043 per $1,000 of Assessed Value  Non-Homestead: $7.750592 per $1,000 of Assessed Value  Total Budget: $11,842,436  Total Tax Levy: $8,232,117  Total Non-Tax Revenues: $3,268,619  Total Fund Balance Appropriation: $341,700 This budget process is part of the four-part standard budget process – Planning, Adoption, Implementation and Audit – and has been a very pro-active review of the current year and the year ahead starting June 1, 2009 and ending May 31, 2010. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 5 A motion was made by Trustee Potocki, with a second by Trustee Lewis to adopt the resolutions with the exception of Budget Resolution B was tabled by the Mayor and the Administrator for further analysis and discussion. They said it would be revisited at the next Board Meeting, May 5, 2009. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent. BUDGET RESOLUTION A VILLAGE OF PELHAM – APRIL 28, 2009 RESOLUTION AMENDING AND REVISING THE PROPOSED 2009-2010 VILLAGE BUDGET WHEREAS, the Board of Trustees has met at the times and place specified in the Notice of Public Hearing on the proposed budget and heard all persons desiring to be heard thereon; and, subsequently consulted with the appropriate Village officials on the contents thereof and determined that certain modifications would be desirable. NOW, THEREFORE, BE IT RESOLVED that the budget be amended and revised as follows: Summary of Changes to 2009-10 Proposed Budget budget changes through __________________ Appropriations Review Date Page # Acct # Detail Proposed Revised Change 3/26/2009 25 A3620.417 Bldg. Dept. Training 1,400 1,000 400 3/26/2009 22 A3120.100 Non union Pers. Services 271,874 265,964 5,910 4/2/2009 12 A1440.400 Engineering Contractual Services 20,000 25,000 -5,000 4/2/2009 15 A1640.422 Central Garage Utilities 8,000 7,000 1,000 4/2/2009 15 A1640.411 Central Garage Gasoline & Diesel 80,000 77,000 3,000 4/2/2009 28 A5110.489 St.Maint.Medical Exp 1,000 500 500 4/2/2009 28 A5110.499 St.Maint.Services(Leaf Removal) 5,000 2,500 2,500 4/7/2009 16 A1953 Business Dist.Planning 2,000 0 2,000 4/7/2009 8 A1325.100 Deputy Tres. Salary 59,548 61,334 -1,786 4/7/2009 8 A1325100 Deputy Clerk Salary 42,944 44,232 -1,288 4/7/2009 10 A1410.100 Village Clerk Salary 51,450 52,994 -1,544 4/7/2009 19 A3120.100 Police Chief Salary 140,025 144,226 -4,201 4/7/2009 19 A3120.100 Police Lieutenant Salary 125,377 129,138 -3,761 4/7/2009 22 A3410.100 Fire Chief Salary 55,000 56,650 -1,650 4/7/2009 25 A3620.100 Bldg Inspector Salary 83,064 85,556 -2,492 4/7/2009 28 A5110.100 Street Foreman 85,000 89,250 -4,250 4/7/2009 16 A1930 Judgements & Claims 170,000 151,241 18,759 0 0 0 Board Of Trustees Meeting Tuesday, April 28, 2009 Page 6 11,850,533 11,842,436 8,097 09-10 % Levy Budget and Tax Rate Change 2008-2009 adopted Propd $ Chg Yr-Yr Incr Expenditures and Transfers 11671652 11,842,436 170,784 Levy 7963003 8,232,117 269,114 3.380% *356,000FB Revenues Review Date Page # Acct # Detail Proposed Revised Change 4/2/2009 38 A1120 Non-Prop Sales Tax 860000 875000 15000 A2302 Snow Removal Oth Govt's 1000 1200 200 A3005 Mortgage Tax 140000 175000 35000 4/7/2009 38 A1740.1 Parking Meter Fees 405000 410000 5000 0 0 0 Orig. Amount raised by taxes 8,281,114 8,232,117 55200 Revenues Other than taxes 3,213,419 3,268,619 Appropriated Fund Balance 356,000 341,700 14,300 Total Taxes and Revenues & App.Fund Bal 11,850,533 11,842,436 *Budget Resolution B was tabled by the Mayor and the Administrator for further analysis and discussion. They said it would be revisited at the next Board Meeting, May 5, 2009. BUDGET RESOLUTION B ADOPTING FEE SCHEDULE INCLUDING ANNUAL PARKING PERMIT RATES BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the Fee Schedule for the Village of Pelham as follows: AND BE IT RESOLVED, that the Mayor, Village Administrator, Village Attorney, Treasurer, Building Inspector and Police Chief are authorized to take the necessary and appropriate actions to effect and apply these fee rates. BUDGET RESOLUTION C VILLAGE OF PELHAM APRIL 28, 2009 Board Of Trustees Meeting Tuesday, April 28, 2009 Page 7 BUDGET ADOPTION RESOLUTION RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JUNE 1, 2009 AND ENDING MAY 31, 2010 MAKING APPROPRIATIONS FOR THE CONDUCT OF THE VILLAGE GOVERNMENT AND ESTABLISHING THE RATES OF COMPENSATION FOR OFFICERS AND EMPLOYEES FOR SUCH PERIOD. WHEREAS, this Board of Trustees has met at the time and place of April 14, 2009, as specified in The Notice of Public Hearing on the tentative budget and heard all persons desiring to be heard thereon. NOW, THEREFORE, BE IT RESOLVED that the budget as amended at Work Sessions held on Thursday March 26, Thursday April 2, 2009, and Tuesday April 7, 2009, as well as the Budget Hearing held on Tuesday April 14, 2009, and as hereinafter set forth is hereby adopted and the salaries and wages stated in the Salary Schedule of the budget are fixed at the amounts shown and are effective June 1, 2009, unless provided for by other means. BUDGET RESOLUTION D VILLAGE OF PELHAM RESOLUTION LEVYING TAXES FOR FISCAL YEAR 2009-2010 APRIL 28, 2009 RESOLUTION DATED APRIL 28, 2009, LEVYING THE 2009 VILLAGE TAX, ESTABLISHING THE TAX RATE, FIXING DATES OF PAYMENT. WHEREAS, pursuant to Section 5-508 of the Village Law, the Board of Trustees has adopted the Village Budget for the fiscal year commencing June 1, 2009 and ending May 31, 2010, and WHEREAS, such budget as adopted establishes a general Village tax levy of $8,232,117 for this period. NOW THEREFORE, BE IT RESOLVED that there are levied and assessed the sum of $8,232,117 against all taxable real property and special franchise in the Village, pursuant to this budget, as adopted, and the 2009 Village tax rate is set at $5.588043 per thousand dollars of assessed valuation for Homestead Properties and $7.750592 per thousand dollars of assessed valuation for Non-Homestead Properties. The Collector of Taxes is hereby authorized and directed to extend and carry out upon the 2009 tax roll the amount to be levied against each parcel of real property and each special franchise shown thereon, Board Of Trustees Meeting Tuesday, April 28, 2009 Page 8 AND BE IT FURTHER RESOLVED, that pursuant to Section 1432 of the Real Property Tax Law, taxes levied as aforesaid are due June 1, and payable by June 30, 2009, and the dates and rates of interest shall be set as follows: Payment Due: Due June 1, 2009 From June 1, 2009 to June 30, 2009 - No Interest On July 1, 2009 - 5% will be added and 1% additional on the first day of each month thereafter until paid. BUDGET FOR THE VILLAGE OF PELHAM FOR THE FISCAL YEAR JUNE 1, 2009 TO MAY 31, 2010 GENERAL FUND Government Support...........................................................… $1,547,368 Public Safety.......................................................................… $4,884,339 Transportation........................................................................ $994,226 Economic Assistance.............................................................. $75,000 Home & Community Services................................................ $1,162,600 Employees’ Benefits............................................................... $2,771,770 Debt Service Payments............................................................ $351,133 Transfer to Capital……........................................................... $56,000 TOTAL $11,842,436 Less Estim. Revenue (includes $341,700 Approp. Fd. Bal.).... $3,610,319 Tax Levy................................................................................... $8,232,117 Assessed Valuation: HOMESTEAD................................... $1,251,086,067 Tax Rate Per Thousand Homestead.................................................$5.588043 Assessed Valuation: NON-HOMESTEAD.............................. $160,116,041 Tax Rate Per Thousand. ................................................………....... $7.750592 The total amount of local assistance to the General Fund anticipated to be received from the State of New York during the fiscal year 2009 – 2010 .............................................. $79,449 RATES OF INTEREST Payment Due: Due June 1, 2009 From June 1, 2009 to June 30, 2010 - No Interest On July 1, 2009 - 5% will be added and 1% additional on the first day of each month thereafter until paid. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 9 PLEASE NOTE: It is the taxpayer’s responsibility to remember the due date of the tax payment – June 1, 2009, payable without interest until June 30, 2009. SENIOR CITIZENS: You may be eligible for tax exemption if you are age 65 and over. For more information, please call or write: Town Receiver of Taxes or Town Tax Assessor 34 5th Avenue 34 5th Avenue PELHAM, NY 10803 PELHAM, NY 10803 914-738-1642 914-738-2878 THIRD PARTY NOTIFICATION Under New York State Law (Chapter 758, Laws of 1986) if you are either 65 years of age or older or disabled and own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notice of unpaid taxes until further notice. Applications may be obtained in person from the Tax Office, 34 5th Avenue, Pelham, New York 10803 or by mail if you include with your request a self- addressed stamped envelope. Applications for third party notification must be filed with the Receiver of Taxes no later than June 1, 2009. TAX SCHEDULE JANUARY: Second Half School Taxes Town of Pelham APRIL: Town Taxes Town of Pelham JUNE: Village Taxes are due w/o interest by June 30th To: Village of Pelham (Town Receiver of Taxes) SEPTEMBER: First Half School Taxes Town of Pelham The data used to calculate real property taxes due includes, but is not limited to, the tax rates and assessed valuation applicable to each parcel of real property, as shown on the reverse side of this sheet. The Village of Pelham, Assessed under Full Valuation by the Town of Pelham, shall submit assessment information in compliance with the applicable Section of the Real Property Tax Law. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 10 If you feel your assessment is too high, you have the right to seek a reduction in the future. Applications for challenging your assessment and copies of the booklet “How to File a Complaint about Your Assessment” are available at the Assessment Office. Any tax questions can be answered by calling the Town of Pelham Tax Assessor at 738-2878 or the Town of Pelham Receiver of Taxes at 738-1642 for Village, School or Town tax information. BUDGET RESOLUTION E 2009-2010 VILLAGE OF PELHAM BUDGET AUTHORIZATION FOR INVESTMENTS RESOLVED, that the Village Administrator/Treasurer and/or Deputy Treasurer, during the fiscal year beginning June 1, 2009 are authorized to invest monies not needed for immediate expenditure in accordance with the provisions of the General Municipal Law, the Local Finance Law and the Village’s investment policy. BUDGET RESOLUTION F 2009-2010 VILLAGE OF PELHAM BUDGET RESOLUTION AUTHORIZING THE LEVY AND COLLECTION OF ADDITIONAL TAXES UPON TERMINATION OF EXEMPT STATUS RESOLVED, that the Town Assessor and Receiver of Taxes, during the fiscal year beginning June 1, 2009 are authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law. Item #8- Report on Wolfs Lane Park Master Plan, Hank White Architects Hank White of HM White Site Architect gave a presentation on the Wolfs Lane Park Master Plan. He said that the plan is the culmination of the Village and the Committee’s findings that then was developed into this master plan. He said that along with Pelham Preservation the village could have some form of public private partnership to manage and operate the renovated parks; the upkeep is ongoing and needs to have extra attention. He pointed out some of the elements of the plan. He showed that the plan is broken down into 10 smaller projects. He told the Board that the plan can be broken down into bite size pieces to make Board Of Trustees Meeting Tuesday, April 28, 2009 Page 11 each a manageable size, so, for example if $50,000.00 came available part of the plan could be implemented. He listed the projects and their details. Project 1 would be a bike path the entire length of Wolfs Lane. Project 2 is the buffer to Nyac residents. Project 3 is the Village Green and Memorial Garden. Project 4 is the Picture House Square. Project 5 is the Sparks Avenue Court. Project 6 is the Children’s Adventure Park. Project 7 is the Amphitheater. Project 8 is the Boulevard Entry Nodes. Project 9 is the Active Lawn, and Project 10 is the Woodland Lawn. Trustee Morris asked if cheaper materials could be used in some instances such as pavers instead of bluestone. Hank White said that there alternatives that could be used. Trustee Morris asked about lighting in the park. Hank White said that electrical would have to be brought into the park and that could be very expensive. Trustee Potocki asked about the possibility of diagonal parking and if there might be possible prohibitions on putting parking in the park. He said that the deeds for the property needed to be checked to make sure that additional parking could be included. He said that the plan was fine but that he wants language in the resolution to say that diagonal parking must not be prohibited by any new structures. Trustee Bullock asked if public hearings were held and notice was given to the Nyac residents. Trustee Morris brought up the question of future maintenance and how the parks would be taken care of. Her concern was that the DPW would not be able to handle the upkeep. Trustee Lewis suggested that people could possibly raise money for the subsequent care of the park. Trustee Potocki brought up the possibility of putting in a sprinkler system in certain areas of the park. Mayor Hotchkiss said that he and Trustee Potocki were working on stimulus grants and were asking for the entire 3 million to cover the entire project. Item #9 - Authorizing the Award of Contract #2009-02 for Delivery and Installation of a Firehouse Emergency Back-Up Generator (bid deadline and opening 4/6/09, 11 a.m.) A motion was made by Trustee Morris, with a second by Trustee Lewis to adopt the resolution. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent RESOLUTION AUTHORIZING THE AWARD OF CONTRACT NUMBER 2009-02 Delivery and Installation of a Firehouse Emergency Back-up Electrical Generator WHEREAS, the Village Of Pelham issued a Notice to Bidders and Request for Bids for Contract #2009-02 – Delivery and Installation of a Firehouse Emergency Back-up Electrical Generator ; and WHEREAS, a public notice was published on Monday, March 17, 2009, in the Gannett Westchester Newspaper, an official newspaper of the Village of Pelham; and WHEREAS, during the notice period over eight (8) companies were contacted and sent copies of the contract documents, or picked up copies of the contract documents at Village Hall; and Board Of Trustees Meeting Tuesday, April 28, 2009 Page 12 WHEREAS, at 11 a.m. E.S.T., Monday, April 6, 2009, the Village of Pelham publicly opened and read eight (8) proposals; and WHEREAS, on reviewing the proposals, the following is a list of the proposals, as follows: Company Location Total Base Bid Northeast Generator Bridgeport, Ct. $45,895.00 Lippolis Pelham, NY $48,900.00 Lanza Electric Mamaroneck, NY $no Bid Ardee Electric New Rochelle, NY $49,129.00 RDC White Plains, NY $59,100.00 A Perfect New Rochelle, NY $63,480.00 Raw Power Middletown, NY $86,500.00 Lite-It Electric Hawthorne, NY $139,845.00 AND WHEREAS, Administrator Robert Yamuder and Fire Chief Curtis Taylor have reviewed the bids and determined that the lowest responsible bid that meets requirements is Northeast Generator of Bridgeport, Ct. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham Village hereby award Contract #2009-02 – Delivery and Installation of Firehouse Emergency Back-up Electrical Generator to Northeast Generator of Bridgeport, Ct., at the total bid price for this unit price contract in the amount of forty-five thousand eight hundred, ninety five ($45,895.00) as stated above work to commence pending receipt of grant funds in the amount of thirty-eight thousand dollars ($38,000.00) from the U. S Dept. of Homeland Security; and be it FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to sign, execute and award this unit price contract for these services. Item # 10- Authorizing the Annual Chamber of Commerce Street Fair to take place on Saturday, June 6, 2009 A motion was made by Trustee Morris, with a second by Trustee Lewis to adopt the resolution. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent. RESOLUTION AUTHORIZING THE ANNUAL STREET FAIR OPERATED BY THE CHAMBER OF COMMERCE TO BE HELD ON SATURDAY, JUNE 6, 2009 Board Of Trustees Meeting Tuesday, April 28, 2009 Page 13 BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorizes the annual Chamber of Commerce Pelham Street Fair to take place on Saturday, June 6, 2009, and authorizes the closure of the following streets:  5th Avenue from First Street to 330 5th Ave. North of Lincoln,  the one-way part of 2nd Street, from 5th Avenue to 4th Avenue,  the one-block portion on the one-way section of Harmon Avenue, east of 5th Avenue,  the north side, westbound portion of Pelhamwood Avenue, for the staging of a classic car show (weather permitting), AND BE IT FURTHER RESOLVED, that Mayor and Board authorize the appropriate Village officials and staff to take the necessary and appropriate actions to allow the Fair to take place, with the requirement that the Village of Pelham be provided with the insurance satisfactory to the Village’s insurance carrier by the Pelham Chamber of Commerce. Item 11# - Leonard Jackson to Report Findings of Drainage Study Chris Landis and Leonard Jackson gave a final presentation on the findings of the drainage study for the Master Plan for the Flood Remediation. The project is broken up into seven sections for a total of $4 million. They reported that it could be done in steps and when the money came available the projects could be started. The first one would start at the lower end where it drains into the Hutchinson River so it does not exacerbate the flooding problem. He said that this updated system is designed to protect against a 25 year storm with a 4% chance of that actually happening. The current system was designed in the 20’s. Location # 1 is in Third Street from Hutchinson River to 4th Avenue the length of the improvement area is; 780’ with a culvert diameter of 72” at an approximate cost of $540,000. Mr. Landis said that the projects should start in that downstream area, the first at Third Street and First Avenue. Location #2 is in 4th Avenue from 3rd Street to Lincoln Avenue; the length of the improvement is 480’ with a 4’ by 10’ box and a cost of $580,000. Location #3 is in 4 th Avenue from Lincoln Avenue to 5th Street with an improvement length of 550’ with a 4’ X 10’ box at a cost of $650,000. Location #4 is in 4th Avenue from 5th Street to 6th Street, the length of the construction is 820’ by 60” diameter culvert, and the proposed cost $600,000. Location #5 is in 6th Street from 4th Avenue to 6th the length of the improvement is 560’ by 60” diameter culvert with a cost of $380,000. Location #6 is in 6th Street from 6th Avenue to 7th Avenue, replacing existing 24 “pipe the length 240” with 48” pipe at a cost of $150,000. And location #7 in 7th Street from 6th Street upstream for 200’ is 220’ with a 48” culvert at a proposed cost of $140,000. Mayor Hotchkiss reported that the Village of Pelham was working with the City of New Rochelle regarding Glenwood Lake and that hopefully the study could be helpful in the future. Alan Cardin of 509 Seventh Avenue stated that there should be no greater concern than Seventh Avenue. He said that lowering the lake did not stop the problem of flooding. He asked that two areas near the Seventh Avenue area be done to eliminate the problem for a cost of $290,000.00. Administrator Yamuder asked how long this would take to design. Leonard Jackson said that a survey was needed but that a design could be put together in 3 Board Of Trustees Meeting Tuesday, April 28, 2009 Page 14 months. Administrator Yamuder said the EPA dollars were on their way soon and that the bid could be in construction later this year with a 6 months construction time frame. Item 12- Grants (Received and Applying for) Administrator Yamuder gave a report on the status of the grants received and applying for; He said the Mayor and Board of Trustees have applied for a stimulus package. He reported that the FTA Intermodal grant for $743,000.00 had been awarded and that so far approximately $57,000.00 has been received. A resolution making Administrator Yamuder the signatory for FTA grant applications and follow-up would be on the May 5th agenda. He explained that this grant would renovate the Lot 7 behind Village Hall with the addition of 43 spaces added to the 64 existing spaces for a total of 107 spaces. He said that PCI has the plans and that they are shovel ready. He said that there is a lot more to be done with this grant and that he has been in contact with the grant coordinator. He also reported on the FEMA grant for flooding for $125,000.00 through Nita Lowey. The Village has applied for the Predisaster Mitigtion and it has been awarded. The Village is waiting for the state to send down the full contracts. He reported that the FEMA Hazard Mitigation is complete and that a check has been received. He reported that the CBDG work for the sidewalks on Fifth Avenue is 75% complete. The Firehouse Generator grant has been awarded for $38,000. Administrator Yamuder said that he has been in contact with the coordinator of the Main Street to get the money released that has been awarded to the village. He is also working with Martha Conforti on the Comprehensive Quality Community Grant for $75,000.00 reviewing bills needed to complete the paperwork. Mayor Hotchkiss informed Trustee Lewis that this might be where they could find some money for a consultant to help the zoning committee. Amy Paulin has awarded a grant to the police Department for the police lockers and the village is still pursuing this. Administrator Yamuder said that a contact that he has in the EPA called and gave him a heads up about a Nita Lowey grant for $350,000. Today the village was awarded $340,000 for that and now paperwork needs to be done to get the money. This process sometimes takes months to secure. He said that there are two future grants that they are applying for. One was brought to his attention by Michael Shriman for Street signs. 3M Company has a grant to help replace street signs that fall under the new regulations which require signs to be type 2 highly reflective. The regulations allow for 10-15 years to replace the current signs. He said the paperwork has been submitted. He mentioned another grant had been applied for that might help replace the old street sweeper that is patched with band aids. He and Foreman Shriman saw a demo of a machine that would run everyday and not only clean the streets but also clean the 300 storm basins. He mentioned that the Mayor and Board of Trustees have applied for eight stimulus packages. Item 13- Authorizing Accounts Payable Board Of Trustees Meeting Tuesday, April 28, 2009 Page 15 A motion was made by Trustee Bullock with a second by Trustee Lewis to adopt the resolution subject to more info on legal fees and more information on medical insurance. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent. Trustee Morris is auditing the Accounts Payable. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 170,069.97 Water Fund $ 1,480.50 Capital Projects Fund $ 200.00 Trust and Agency Fund $ 0.00 H3 Fund $ 0.00 TE Expandable Trust Fund $ 0.00 Grand Total $ 171,750.47 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Item 14: Other Business: Mayor Hotchkiss said that two stimulus letters were going to be written to Senator Klein and Amy Paulin. Mayor Hotchkiss said that there would be a projects list for the next agenda. Administrator Yamuder said that the repair and paint bids for Lots 2 and 3 have to be put out to bid again. He said that the last time they were put out the bids were too high. He spoke to the engineer, Robert Antonucci who said that the structure was sound but that the village should do a lead test on the paint Item 15: Minutes: Feb 10, Feb 24 & Mar. 10. The minutes of Feb. 24 2009 and March 10 2009 were tabled until the next scheduled Board of Trustees meeting on Tuesday, May 5th 2009. Board Of Trustees Meeting Tuesday, April 28, 2009 Page 16 A motion was made by Trustee Potocki, with a second by Trustee Lewis to adopt the minutes of Feb. 10. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent. Item #16 – Executive Session: On the motion of Trustee Lewis seconded by Trustee Potocki, the Board voted to go into Executive Session immediately after the board meeting is adjourned to discuss matters of personnel and contract. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent Item #17– Adjournment: A motion was made by Trustee Lewis, with a second by Trustee Potocki to adjourn the public portion of the board meeting at 10:00 p.m., and go into Executive Session, after which the Board would adjourn for the evening. The motion was approved by vote of five in favor, none opposed. Trustee Breskin and Homan were absent. Respectfully submitted, Terri Rouke, Village Clerk Board Of Trustees Meeting Tuesday, April 28, 2009 Page 17