Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, SEPTEMBER 20, 2011, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Non-Recurring Items 7:40 p.m. 7. USEPA Stormwater Grant Contract Approval Discussed 8. Authorizing the Purchase of KVS Financial Software Approved 9. Awarding Contract 2011-02 Reconstruction of the First Street Parking Lot Approved (Lot #1) 10. Awarding Contract 2011-03 Tiered Parking Repairs at Lot 3 Approved 11. Authorizing the Closing Out Balance $200,000 from 10/17/06 Bond Approved Resolution 12. Presentation of GASB #45 Actuarial Valuation For Year Ending May 31, Discussed 2011 12a. Resolution to Approve 2011 Village of Pelham Adjusted Base Proportions Approved for the 2012 Tax Levy 12b. Tax Certiorari Settlement and Payment Authorizations for Getty Petroleum Approved Marketing Inc. #358 185 Lincoln Ave. Reports and other Business 8:30 p.m. 13. Monthly Budget Review Discussed 14. Grants- Status Report Discussed 15. Other Business Discussed Recurring Items 9:15 p.m. 16. Authorizing Accounts Payable Approved 17. Authorizing Minutes of: July 12, 2011, August 9, 2011 Approved 18. Adjournment to Executive Session 9:30 p.m. Next Scheduled Board Meetings are: Tuesday, October 4, 2011 Tuesday, October 18, 2011 All meetings start at 7:30 p.m. unless otherwise noted. The Agenda is subject to change. Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:30.m. The following members of the Board of Trustees were present: Board Of Trustees Meeting Tuesday, September 20, 2011 Page 2 Mayor Hotchkiss, Trustees Lewis, Marty, Marciona, and McGoldrick The following members of the Board of Trustees were absent: Trustee Mohan and Trustee Morris Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Hotchkiss. Reports Mayor Hotchkiss’s Report Mayor Hotchkiss stated that the Town of Pelham’s 9/11 memorial service, that he attended was a nice tribute to the members of the Pelham community affected by that event ten years ago. Trustees Reports: Trustee Lewis None Trustee Marciona None Trustee Marty None Trustee McGoldrick None Trustee Mohan Absent Board Of Trustees Meeting Tuesday, September 20, 2011 Page 3 Trustee Morris Absent Village Administrator’s Report None Item #6– Public Comment- Bob Keller of 235 Carol Avenue asked the Board if the two-hour parking limitation on Carol Avenue could be increased to four hours in order to allow residents who live in that area more time to park in one place. He gave the Board a petition he had circulated requesting this change take place. Mayor Hotchkiss stated one reason for the current two-hour limit is to make sure that commuters do not attempt to utilize the parking in that area. He said he would speak to the Chief of Police and see what, if any, options there are. John Walsh of Nyac Avenue asked when municipal lot #7 would be completed. He said he had been told by the Administrator that it would be approximately two weeks until the completion. Administrator Yamuder stated that he appreciated residents’ patience during the construction. He stated that since the last Board meeting, the DPW has moved into the newly built yard house and the fuel tanks have been moved to their new location. Mayor Hotchkiss stated this is a big project, and the Village is keeping a close eye on its progress. John Cassone of 7th Avenue spoke to the Board about the broadcast on Channels 75 and 43. He asked when the Village would be getting the new media equipment. Secretary Bonington stated the Village has received some informal information pertaining to the Village’s broadcast server. He said he hopes to get formal quotes from these server companies and the server is the first step in this acquisition process. Item #7–USEPA Stormwater Grant Contract Approval Mayor Hotchkiss stated this grant is a $340,000 grant from Nita Lowey’s office being administered through the Environmental Protection Agency (EPA). He said this grant was originally awarded to the Village back in 2008, but retrieving the funds has been a long process. He was happy to report that the Village has finally been granted the funds from the EPA. Board Of Trustees Meeting Tuesday, September 20, 2011 Page 4 He stated the nature of this work is creating an additional water overflow system on 3rd Street from 4th Avenue to the Hutchinson River outfall. He said each project that is funded by a LPDM grant must stand alone as a project, but he expected there would be benefits across Pelham where flooding has been a problem. Item #8–Authorizing the Purchase of KVS Financial Software Mayor Hotchkiss stated the Village intends to purchase new financial software in order to automate some of the Village’s financial functions. He said the software and training would be completed in three annual installments of $15,000. The Mayor said the benefits of this system are that it will allow the Village staff to manage operations more efficiently and automate the accounts payable. He said the software allows for payment through banks and invoices are electronic. Administrator Yamuder said the resolution prescribes that the budgeted amount of $15,000 would not be exceeded this Fiscal Year 2011-2012. He added that 25 of 43 municipalities in Westchester County, NY use KVS Software. A motion was made by Trustee Marty and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. RESOLUTION Authorizing The Purchase Of KVS Financial Software To Update The Village Of Pelham Financial Systems BE IT RESOLVED, that the Mayor and Board of Trustees hereby authorize the purchase of KVS Financial Software to update the Village of Pelham Financial Systems to be paid in three (3) annual installments not to exceed the budgeted amount of $15,000 for Fiscal Year 2011- 12 including the Software Subscription Service (SSS) and out-of-pocket expenses for KVS training for the first year; BE IT FURTHER RESOLVED, that the Mayor and Village Administrator/Treasurer are authorized to take the necessary and appropriate actions to effect and execute these services. Item #9– Awarding Contract 2011-02 Reconstruction of the First Street Parking Lot (Lot #1) Mayor Hotchkiss said this resolution will award the contract to the lowest qualified bidder for the construction work to take place at the First Street parking lot. He said MVM Construction, LLC was the lowest qualified bidder at $112,000. The Mayor said the Village has an approximate cost of $137,760 for the project. The Village has a $100,000 grant for this Board Of Trustees Meeting Tuesday, September 20, 2011 Page 5 project through Senator Klein’s Office, which gives the Village an expense of approximately $37,760. He said this lot offers very desirable parking, and it will provide more spaces to Pelham’s parking capacity. Trustee McGoldrick asked how these spots would be administered. Mayor Hotchkiss said the Village will have to consider whether installing meters or issuing permits for the lot is more efficient in terms of cost and revenue. Trustee Marciona stated there is data which will make the decision of either meters or permits more apparent. A motion was made by Trustee Lewis and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. RESOLUTION Authorizing the Award of Contract #2011-02 Reconstruction of the First Street Parking Lot (Lot #1) WHEREAS, the Village of Pelham issued a Notice to Bidders and Request For Bids for Contract # 2011-02- Reconstruction of the First Street Parking Lot (Lot # 1); and WHEREAS, a public notice was published on Friday, August 5, 2011, in the Gannett Westchester Newspaper, an official newspaper of the Village of Pelham; and WHEREAS, during the notice period twelve (12) companies were contacted and sent copies of the contract documents, or picked up copies of the contract documents at Village Hall; and WHEREAS, at 11 a.m. E.S.T., Friday, August 19, 2011, the Village of Pelham publicly opened and read eleven (11) proposals; and WHEREAS, on reviewing the proposals, the following is a list of the proposals: Company Location Total Base Bid MVM Construction,LLC Mount Vernon, NY $112,000.00 Landi Contracting Hawthorne, NY $115,000.00 Acocella Contracting Inc Scarsdale,NY $120,150.00 Vernon Hills Contracting Mount Vernon, NY $131,546.00 NDL Yonkers, NY $135,141.75 Con-Tech Construction Yorktown Heights, NY $147,446.64 Arabia Contracting New Rochelle, NY $148,500.00 Woolley Excavating and Paving Holmes, NY $157,040.00 ELQ Industries New Rochelle, NY $168,000.00 FCI/Fourman Construction Peekskill, NY $199,000.00 PCI Industries Mount Vernon, NY $269,000.00 Board Of Trustees Meeting Tuesday, September 20, 2011 Page 6 AND WHEREAS, Administrator Yamuder has reviewed the bids and determined that the lowest responsible bid that meets requirements is MVM Construction, LLC, of Mount Vernon, NY. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham Village hereby award Contract # 2011-02 to MVM Construction, LLC, of Mount Vernon, NY, at the total bid price for this contract in the amount of one hundred twelve thousand dollars, ($112,000.00) as stated above bringing the total project budget to $137,760 which includes $25,760.00 paid to BET engineering for design services. Funding for the subject project includes $100,000 from the CCAP-DASNY Grant and $37,760 reallocated from parking Lot # 2 project proceeds from the Oct. 17,2006 bond resolution for parking improvement; and be it FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to sign, execute and award this contract for these services Item #10–Awarding Contract 2011-03 Tiered Parking Lot Repairs at Lot #3 Mayor Hotchkiss stated this resolution authorizes the award of the contract to Structural Contracting Services, Inc. of Mount Vernon, NY for an amount not to exceed $78,710.00. Administrator Yamuder said this was a twelve item contract for maintenance repairs to Municipal Lot #3. He said that the lot is structurally sound, but requires some touching up after having been in service for almost twenty-five years. He added it was possible that some parts of the structure may not need to be repaired and the bid price may go down. Trustee Marty asked how much revenue these parking structures are generating since the Village has to put money towards maintaining them. Mayor Hotchkiss said the Village should be charging market rate prices for the spots in municipal lots. Trustee Marty said it would be helpful to have a database with the amount of revenue generated by each municipal lot. Mayor Hotchkiss added that the Village should advertise for any open parking spaces. A motion was made by Trustee Marty and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. RESOLUTION Authorizing the Award of Contract #2011-03 Tiered Parking Lot Repairs at Lot 3 WHEREAS, the Village of Pelham issued a Notice to Bidders and Request For Bids for Contract No. 2011-03 Tiered Parking Lot Repairs at Lot 3; and WHEREAS, a public notice was published on Tuesday, August 30, 2011, in the Gannett Westchester Newspaper, an official newspaper of the Village of Pelham; and Board Of Trustees Meeting Tuesday, September 20, 2011 Page 7 WHEREAS, during the notice period over five (5) companies were contacted and sent copies of the contract documents, or picked up copies of the contract documents at Village Hall; and WHEREAS, at 11 a.m. E.S.T., Thursday, September 15, 2011, the Village of Pelham publicly opened and read three (3) proposals; and WHEREAS, on reviewing the proposals, the following is a list of the proposals, as follows: Company Location Total Base Bid Structural Contracting Svs,Inc Mount Vernon ,NY $78,710.00 Valente/C.A. Lindman, LLC Mount Vernon, NY $108,105.00 MVM Construction,LLC Mount Vernon, NY $126,200.00 AND WHEREAS, Administrator Yamuder has reviewed the bids and determined that the lowest responsible bid that meets requirements is Structural Contracting Services, Inc. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham Village hereby award Contract No. 2011-03 to Structural Contracting Services, Inc., of Mount Vernon, NY at the total bid price for this unit price contract in the amount of seventy-eight thousand seven hundred and ten dollars, ($78,710.00) as stated above; and be it FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to sign, execute and award this unit price contract for these services. Item #11–Authorizing the Closing Out Balance of $200,000 from a 10/17/06 Bond Resolution Mayor Hotchkiss stated the Village had originally bonded out $200,000 for municipal lots #2 and #3 five years ago. Most of these funds will be used for municipal lots #1 and #3 but there is a remaining balance. He said the Village must close out this balance by transferring it from the Capital Projects budget line to the General Fund. Trustee Marty asked what the remainder of the funds will be after the work has been completed on Parking Lot #7. Mayor Hotchkiss said the balance is $65,990.00. A motion was made by Trustee McGoldrick and seconded by Trustee Marciona adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Resolution Authorizing the Closing Out Balance $200,000 from 10/17/06 Bond Resolution Board Of Trustees Meeting Tuesday, September 20, 2011 Page 8 WHEREAS, the bond resolution of 10/17/06 in the amount of $200,000 for parking improvements has a total unused balance of $65,990.00. NOW THEREFORE LET IT BE RESOLVED that the Board of Trustees of Village of Pelham authorize the balance in capital project fund to be transferred to the Village of Pelham general fund for purpose of debit service repayment. Item #12–Presentation of GASB #45 Actuarial Valuation For Year Ending May 31, 2011 This agenda item took place before Item #8. Mayor Hotchkiss invited Mr. Echrevarria of Danziger Markhoff to give a presentation on the GASB #45 actuarial valuations for the Village of Pelham. Mr. Echrevarria stated that this valuation represents the Village’s obligation for post employment benefits of Village employees. He reported that the Village of Pelham has a currently has a approximately $600,000 unfunded liability for this fiscal year. He said New York State does not allow municipalities to pre-fund this obligation. He said this obligation will increase over time but is on target for what his firm expected in terms of the cost and obligations of the Village and are stable. The balance sheet liability including insufficient funding from past years is $1.9 million. Trustee Marty asked given the Village of Pelham’s total 1.9 million dollar liability is expected to increase in the coming years what are other villages and towns doing about this situation. Mr. Echrevaria responded that there are many different reactions to this situation which include accepting the obligation as an eventuality to discussing the cutting of benefits. Mayor Hotchkiss stated any reduction in benefits must be done through union negotiations and stated there is always a danger in arbitration where the Village can be decided against and binding decisions are made which at times are not economically sustainable. Mr. Echrevarria concluded his report and Mayor Hotchkiss thanked Mr. Echrevarria for his presentation. John Cassone of 7th Avenue stated that Senator Klein will be having a meeting at the Daronco Townhouse on Wednesday, October 26, 2011 at 7:30 p.m. He said one of the topics of discussion will be unfunded mandates. Item #12a. – Resolution to Approve 2011 Village of Pelham Adjusted Base Proportions for the 2012 Tax Levy Mayor Hotchkiss said this resolution is the adjusted base proportions for homestead and commercial properties in the Village of Pelham. These rates will be used in the 2012-2013 tax levies. He said the Town Assessor has suggested adopting the new rates from 2011 as they are favorable to homestead properties. Board Of Trustees Meeting Tuesday, September 20, 2011 Page 9 A motion was made by Trustee Lewis and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Resolution ADOPTING THE 2011 ADJUSTED BASE ASSESSMENT PROPORTIONS FOR THE VILLAGE OF PELHAM 2011 FINAL ASSESSMENT ROLL BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the 2011 Adjusted Base Proportions using the 2011 Final Assessment Roll for the Village of Pelham on the request of the Assessor, at the rates of 82.548768 Homestead, and 17.451232 for Non -Homestead: and BE IT FURTHER RESOLVED the Mayor, Village Administrator/Treasurer and the Assessor are authorized to take the necessary and appropriate steps to effect this action. Item #12b. –Tax Certiorari Settlement and Payment Authorizations for Getty Petroleum Marketing Inc. #358 at 185 Lincoln Ave. Mayor Hotchkiss this resolution is for the Village’s share of a contested tax assessment. The Getty Station will be receiving a tax refund of $171.55. A motion was made by Trustee Lewis and seconded by Trustee McGoldrick adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. AUTHORIZING A TAX CERTIORARI JUDGMENT FOR 185 Lincoln Ave AS AUTHORIZED BY THE TOWN OF PELHAM FOR ASSESSMENT YEARS 2008 THROUGH 2010 (CORRESPONDING TO FY 2008-2010) BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorize the court ordered settlement and payment for a refund of taxes and reduction in assessment to Getty Petroleum Marketing Inc. #358 pursuant to the Court Order and Judgment for the properties at the following addresses for the following amounts: Address: Tax Lot ID Number: Assessment Years: Amount: 185 Lincoln Ave. 164.21-2-47 2008 38.75 2009 41.20 2010 91.60 Total: $171.55 In the total amount of one hundred and seventy-one dollars and fifty five cents ($171.55) Board Of Trustees Meeting Tuesday, September 20, 2011 Page 10 Authorizes the Mayor, the Village Attorney and the Village Administrator/Treasurer to sign this agreement take the necessary and appropriate actions to affect this Court Order and refund these taxes. Item #13– Monthly Budget Review Mayor Hotchkiss stated the Village Board will be reviewing the Police Department’s budget. The Administrator stated that the Police Department is has done well with collecting its revenues but there has been an increase in overtime, primarily due to the special assignment duty during Hurricane Irene and afterwards. Administrator Yamuder stated that the Village will be applying for a reimbursement of that overtime through FEMA. Mayor Hotchkiss mentioned that there was some discussion of changing the officer schedule after soccer season ends where the Police will limit the staffing to two officers instead of three. He said he would speak with Chief Benefico about this alteration. He said a change in the scheduling may enable the Board to better keep track of comp time used by the Police Department. As the Board reviewed the bills, the Administrator reminded the Board that the emergency services line was for three water and sewer related breaks early in the Fiscal Year. Trustee McGoldrick asked what the Village is charging for water in relation to what the cost of repairs are for the system. Administrator Yamuder stated that the Village water district charges prices that are comparable with the rates charged by United Water. Mayor Hotchkiss said the Village Administrator should review the cost allocation to ensure that only water system users are being charged. Item #14–Grants- Status Report Secretary Bonington gave the grants report. He stated that the EPA administered $340,000 grant for stormwater remediation was approved by the Board earlier in the meeting. He said the Administrator rand he would be following up on the necessary items to complete this acquisition process. The Village’s Local Pre-Disaster Mitigation grants are moving forward in the application process. At this time, all three of the grants are under review by FEMA aster being passed along by SEMO. He reported the Village will be monitoring the progress of these grants regularly. The Secretary reported that $100,000 grant from Senator Klein’s office for the First Street Parking Lot is still being held by the Dormitory Authority. The Village received news that the funds had been approved for disbursement. The Senator’s office had sent a letter to the Dormitory Authority for that purpose. He said the Village has also submitted a voucher for payment for the construction design costs of the project. The Secretary stated the Village would be following up with the Authority in the coming days. Board Of Trustees Meeting Tuesday, September 20, 2011 Page 11 The Wolfs Lane Park Technology and Development grant also being administered by the Dormitory Authority requires a proposal to change the location of the project to the corner of First Street and Wolfs Lane. The proposal has been drafted and is being reviewed before being submitted to the Dormitory Authority. The Secretary directed the Board’s attention to the “Grants to Apply For” page of their grants spreadsheet and indicated, as previously discussed at the meeting that the Village will be applying to FEMA for reimbursement of overtime costs and other storm related expenditures from Hurricane Irene. Secretary Bonington concluded his report by stating that the Village has already applied for the Multi-Modal #4 Program which will help fund the completion of the DPW Yard Project. He said the Village has also applied to the CDBG program which the Village will continue to monitor the progress of this grant. NYW&B Grant Application Discussion The Mayor asked Trustee Marty to give a brief report of the NYW&B Committee’s proposed grant application to Senator Klein’s Environmental Justice Assistance grant program. Trustee Marty stated the Committee is compiling an application to submit this coming Thursday for soil remediation. He said the actual wording of the application has not been written yet but essentially the objective is to apply two feet of top soil to the affected area described in the ELM environmental report. He said the application does require the support of the Village Board in order to be considered by the granting authority. Trustee Lewis asked if Trustee Marty could show the Board what it is endorsing with this application. Trustee Marty stated he did not have a copy of the application but it is being submitted with the intent of getting the fence taken down and the greenspace (Area A) being opened eventually. Trustee McGoldrick asked if having the greenspace opened is what the Board wants. Mayor Hotchkiss said the Board does not want to tie its hands without having definitive options given for their review. Trustee Marty stated this resolution is authorizing a private group to pursue funding. The Village does not have to accept the grant if it chooses a different course with the use of the land. Trustee McGoldrick asked if these is any community consensus on whether they want the greenspace opened to the public. Trustee Marty replied that the fencing off of the area was a big issue in the early discussions of the NYW&B Committee. He said there is a feeling that most Pelham residents would like this particular parcel, known as the greenspace or Area A to be opened up again. Mayor Hotchkiss said the resolution sounds as if the Board is endorsing a passive, open greenspace. He said he questioned whether there were any costs for the Village if the site is Board Of Trustees Meeting Tuesday, September 20, 2011 Page 12 opened and what would it entail for Village departments who must maintain and police this site. Trustee Marciona responded that there may be no costs for the Village. She stated that there can be crime prevention through usage and that volunteer and community groups can assist in the maintenance. Trustee McGoldrick that the Village will still be the official caretaker of the space and it may revert to the Village to take care of the site more and more as time passes. Trustee Lewis added that the Board must assume that residents and visitors from other areas will be using this space if it is open to the public. Trustee Marciona responded that you cannot get to the depths of a single option without investigating it further and pursuing funding is a method of investigating this option. Trustee McGoldrick asked if necessary does the Board have the ability to put the fence back up to limit access if it chooses to at a later date. Trustee Marciona said the Board does have that authority. Trustee McGoldrick also asked about accessibility for elderly and handicapped visitors. Trustee Marty said there is two hour parking on nearby streets. Trustee McGoldrick said he had reservations about endorsing a document the Board has not had time to review. Mayor Hotchkiss suggested that as soon as Trustee Marty receives the final application from the Committee that he should email it to the Board members. Trustee Lewis suggested amending the resolution to state the application will be endorsed pending final review by the Village Board. A motion was made by Trustee Marty and seconded by Trustee Lewis adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Item #15– Other Business Trustee Marciona said the Tree Committee is working on a brochure for recommendations on tree plantings in the Village. She said the brochure will give parameters and guidelines for residents who are considering planting a tree on their property. Trustee McGoldrick said he wished to look into having tree removal permits for resident’s properties as a way to keep track of the number of trees being removed in Pelham. Item #16– Authorizing the Accounts Payable Trustee Marciona audited the Accounts Payable. After some discussion, a motion was made by Trustee Marciona and seconded by Trustee McGoldrick adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Board Of Trustees Meeting Tuesday, September 20, 2011 Page 13 RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 305,821.31 Water Fund $0.00 Capital Projects Fund $0.00 Trust and Agency Fund $0.00 CD NYS Main Street Fund $ 0.00 H3 Fund $0.00 TE Expand Trust Fund $ 0.00 Grand Total $305,821.31 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Item #17- Authorizing Minutes of: July 12, 2011, August 9, 2011 After some discussion, a motion was made by Trustee Lewis and seconded by Trustee Marty adopt the minutes from July 12 and August 9, 2011. The vote was approved by a vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Item #18- Adjournment to Executive Session A motion was made by Trustee Lewis with a second by Trustee McGoldrick to adjourn the public portion of the board meeting at 10:30 p.m. p.m. at which the Board would adjourn for the evening. The motion was approved by vote of five in favor, none opposed. Trustees Mohan and Morris were absent. Respectfully submitted, Peter Bonington, Secretary to the Village Administrator