Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING WEDNESDAY, MARCH 21, 2012, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Non-Recurring Items 7:40 p.m. 7. Resolution Authorizing the Appointment of a Firefighter in the Pelham Approved Fire Department 8. Resolution Authorizing a Local Law on Property Tax Cap Override Tabled 9. Resolution Scheduling the Budget Hearing on the Village of Pelham’s FY Approved 2012-13 Proposed Village Budget to be Held on April 10, 2012 10. Resolution to Authorize a Contract to Modjeski & Masters, Inc. to Provide Approved Professional Engineering Services for Remediation Study of the NYW&B Bridge 11. Resolution To Authorize Installation of Fencing Around Village Property Tabled on Both Sides of Highbrook Avenue at the NYW& B Bridge 12. Resolution to Authorize a Contract for Mitigation of NYW &B Soil in Site Approved A Greenspace 13. Authorizing the Endorsement of the Pelville Beautification Committee Approved Drive To Raise Funds For The Village of Pelham Hanging Baskets In The Downtown Area 14. Resolution to Authorize a Contract to Manor Paving, Co. Inc. for Repairs Approved to Lot 1 Stairs 15. Resolution to Authorize a Contract to Manor Paving, Co. Inc. for Tabled Installation of a New Hydrant on Brookside Avenue 16. Authorizing IMA Between Village of Pelham and New Rochelle for Approved Disposal of Organic Yard Waste 17. Authorizing the Annual Chamber Of Commerce Street Fair to Take Place Approved on Sunday, June 24, 2012 Reports and other Business 8:30 p.m. 18. Monthly Budget Review Tabled 19. Grants- Status Report Discussed 20. Other Business None Recurring Items 9:15 p.m. 21. Authorizing Budget Transfers Approved 22. Authorizing Accounts Payable Approved 23. Authorizing Minutes of: February 7, 2012, February 21, 2012 Approved 24. Adjournment to Executive Session 9:30 p.m. Board of Trustees Regular Meeting Wednesday, March 21, 2012 Next Scheduled Board Meetings are: Tentative Budget Work Sessions: Monday, March 26, 2012- Building, DPW Wednesday, March 28, 2012- Fire Department, Administration Tuesday, April 3, 2012- Revenue, PD Wednesday, April 4, 2012- Budget Summary Review Next Regularly Scheduled BOT Meeting: Tuesday, April 10, 2012- Organizational Meeting and Budget PH All meetings start at 7:30 p.m. unless otherwise noted. Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:35 p.m. The following members of the Board of Trustees were present: Mayor Hotchkiss, Trustees Lewis, Marciona, Marty, McGoldrick, and Morris The following members of the Board of Trustees were absent: Trustee Mohan Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Hotchkiss. Reports Mayor Hotchkiss’s Report Mayor Hotchkiss began his report by congratulating Trustees McGoldrick and Marty, who were re- elected on March 20. The Mayor also welcomed the new incoming Trustee, Adam Kagan, who will be joining the Board from the Village Planning Board. The Mayor stated there was a fire at La Fontanella on Friday of last week. Eight fire engines from different companies from around Westchester responded. The cause of the fire is still being investigated. He stated that he wished to speak with County Control and Fire Chief Stone about the Page 2 Board of Trustees Regular Meeting Wednesday, March 21, 2012 number of fire companies responding to the incident. He said the Village pays a significant amount to respond to these mutual aid calls when the Village Fire Department goes to fires outside of Pelham. Mayor Hotchkiss stated that a fence will be going up on the quadrants around the NYW&B Bridge over Highbrook Avenue. He said the Village has engaged a firm to perform the work, and the bridge is being fenced off as a precautionary public safety measure. Trustees Reports: Trustee Lewis Trustee Lewis stated the proposed zoning changes have been submitted to the Westchester County Planning Board for their review. He said when the Village receives comments back the Village can determine whether to incorporate the suggestions. Trustee Marciona None Trustee Marty None Trustee McGoldrick None Trustee Mohan Absent Trustee Morris Trustee Morris reported the Village is working on a memorandum of agreement with to the Junior League of Pelham regarding Wolfs Lane Park, specifically the Children’s Adventure Park project of Hank White Site Architects Master Plan. Trustee Marty asked if the memo is requesting Board approval. Trustee Morris stated the memo is providing the basis for continued involvement between the Village and the Junior League which is interested in carrying out a fund-raising campaign. Village Administrator’s Report Page 3 Board of Trustees Regular Meeting Wednesday, March 21, 2012 Administrator Yamuder thanked the Pelham Fire Department for its response to the fire at La Fontanella. He stated the Village has received its recycling statistics from Westchester County: the Village is on the high end of the spectrum at 64% in overall recycling disposal. He thanked the residents and the Village sanitation company for making this rating possible. He finished his report by saying that the budget work sessions will begin next week. He said the meeting will be posted on the website and will be held at Village Hall. Item #6– Public Comment John Cassone of 7th Avenue said the new video equipment is making the viewing experience better for watching the Board of Trustees meetings. He thanked Secretary Bonington and the Village technicians who made this upgrade possible. Mr. Cassone asked where the Board stands on getting the renovations completed on Trotta Park. Mayor Hotchkiss said the Board is still working on the final design with the Town. Mr. Cassone responded he understood that the plans were being passed back and forth between the Town and Village. Mayor Hotchkiss said he understood Mr. Cassone’s concerns, but the final product is important. Mr. Cassone asked if the Board could give him a timetable for the completion of this review. Mayor Hotchkiss responded that he could not but this project is a priority. Item #7–Resolution Authorizing the Appointment of a Firefighter in the Pelham Fire Department Administrator Yamuder stated the Village is hiring a new firefighter to fill a vacant position left by a retiring firefighter. After several interviews with prospective candidates and checking of references, the Village has reached a decision to hire Ralph Magliulo to the position of firefighter in the Village of Pelham. He will start the academy on Monday, April 2, 2012. Trustee McGoldrick added that the other candidates were all well qualified and said the number of interested candidates reflects well on the Village and the Department. A motion was made by Trustee Marty and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION AUTHORIZING THE APPOINTMENT BY THE MAYOR OF RALPH MAGLIULO TO THE POSITION OF FIRE FIGHTER IN THE PELHAM FIRE DEPARTMENT Page 4 Board of Trustees Regular Meeting Wednesday, March 21, 2012 BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorize the appointment by the Mayor of Ralph Magliulo of Pelham, New York, to the position of Firefighter, to attend the Spring Fire Academy, with salary and effective date of employment determined by collective bargaining agreement with the Pelham Fire Department and subject to the requirements of Civil Service, for a probationary period of one year, conditioned upon the satisfactory completion of a pre-employment medical examination, and authorizes the Mayor, the Village Administrator and the Fire Chief to take the necessary and appropriate actions to effect this offer. Item #8–Resolution Authorizing a Local Law on Property Tax Cap Override Mayor Hotchkiss stated the Board is still conducting a review of its finances and will revisit this resolution at a later meeting. He said the goal is stay within the proposed property tax cap proposed by New York State. The Board decided to table this resolution until a later meeting. Resolution Village Of Pelham, NY On A Draft Proposed Local Law On Property Tax Cap Override Be it enacted by the Mayor and Board of the Village of Pelham as follows: A Local Law to override the tax levy limit established in General Municipal Law §3-c Local Law No. 2-2012 Village Of Pelham Section 1. Legislative Intent It is the intent of this Local Law to override the limit on the amount of the real property taxes that may be levied by the Village of Pelham within the Village of Pelham pursuant to General Municipal Law §3-c. Page 5 Board of Trustees Regular Meeting Wednesday, March 21, 2012 It is the determination of the Village of Pelham Board that to meet the dates by which the Fiscal Year 2012-13 budget must by State law be adopted, the Village Board of the Village of Pelham requires the flexibility which this Local Law would provide. Thus, it is in the best interests of the Village of Pelham and its residents, that the within Local Law be enacted. Section 2. Authority This Local Law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the Village Board to override the tax cap for the Village of Pelham by the adoption of a local law approved by vote of sixty percent (60%) of the Village Board. Section 3. Tax Levy Limit Override The Village Board of the Village of Pelham, County of Westchester, is hereby authorized to adopt a budget for the Village of Pelham for the Fiscal Year 2012-13 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4. Severability If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application thereof to any person, firm or corporation, or circumstance, shall be adjudicated by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the reminder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective Date This Local Law shall take effect immediately upon filing with the Secretary of State. Item #9–Resolution Scheduling the Budget Hearing on the Village of Pelham’s FY 2012-13 Proposed Village Budget to Be Held on April 10, 2012 Administrator Yamuder stated the budget works sessions are scheduled for next week. He said the figures the Board must work with are staggering. He said aside from the 2.3% property tax cap, the Village must also confront increases in pension contributions, health benefits, and hydrant fees. He Page 6 Board of Trustees Regular Meeting Wednesday, March 21, 2012 said the session dates would be available online at the Village website under the “Calendar” tag. If residents have any questions they can contact Village Hall. A motion was made by Trustee Marciona and seconded by Trustee Lewis to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. VILLAGE OF PELHAM SCHEDULING A PUBLIC HEARING ON THE 2012-13 TENTATIVE PROPOSED BUDGET BE IT RESOLVED, that pursuant to Section 5-508 of the NYS Village Law, the Board of Trustees of the Village of Pelham hereby gives notice that there will be a Public Hearing held on Tuesday, April 10, 2012, at 7:30 p.m. in Village Hall, 195 Sparks Avenue, Pelham, New York, on the Tentative Proposed Budget of the Village of Pelham for Fiscal Year 2012-13. A copy of the budget is available at the office of the Village Clerk in compliance with New York State Law after 4 p.m. Tuesday, March 20, 2012 and any interested person may inspect the proposed budget there or request a copy during normal office hours of 8 a.m. to 4:30 p.m. As required by State Law, notice is hereby made that the compensation of the Mayor and Board of Trustees is as follows: Title Positions Annual Compensation Mayor (1) $5,000 Trustees (6) $2,000 * Note: The Budget hearing may be continued for more than one meeting, but must be adjourned on or before April 20, 2012. By NYS Law, the Budget must be adopted on or before May 1, 2012. By Order Of Mayor Edward Hotchkiss And Board Of Trustees Wednesday, March 21, 2012 Terri Rouke Village Clerk Item #10–Resolution to Authorize a Contract to Modjeski & Masters, Inc. to Provide Professional Engineering Services for Remediation Study of the NYW&B Bridge Trustee Marty said the task of this RFP was for the Village to obtain an updated engineering report of the NYW&B Bridge over Highbrook Avenue. He said he felt the Village has chosen the best company Page 7 Board of Trustees Regular Meeting Wednesday, March 21, 2012 with the best price at an amount not to exceed $17,475. He said the objective is to asses the structural and surface stability of the Bridge and then make a determination of remediation that would make it safer. Trustee Marciona said the goal is also to protect the historical heritage of the Bridge, although Trustee Marty noted that was not part of this study. Trustee Morris asked why there was such a range in the prices. Trustee Marty stated it is not unusual for there to be a gap between prices. A motion was made by Trustee Marty and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION TO AUTHORIZE A CONTRACT TO MODJESKI & MASTERS, INC TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR REMEDIATION STUDY OF THE NYW&B BRIDGE BE IT RESOLVED, that four bids were received for professional engineering services for a remediation study of the NYW&B Bridge and the Mayor and Board of Trustees hereby authorize a contract to Modjeski & Masters,Inc. to provide these services for the amount of, seventeen thousand four hundred seventy-five dollars, ($17,475.00); AND BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #11–Resolution to Authorize Installation of Fencing around Village Property on Both Sides Of Highbrook Avenue at the NYW&B Bridge Mayor Hotchkiss said this resolution was for the installation of the fence around the Highbrook Bridge. The Mayor stated that the Village performed this work as an emergency precautionary measure. He said he was not sure if this action required a resolution by the Board. Administrator Yamuder stated that emergency work does require a resolution and it is reviewed as part of the annual audit of the Village’s finances. Mayor Hotchkiss suggested the Board table this resolution to allow time for more review of this issue. The Board decided to table this resolution until a later meeting. Page 8 Board of Trustees Regular Meeting Wednesday, March 21, 2012 RESOLUTION TO AUTHORIZE A CONTRACT TO EMPIRE FENCE TO INSTALL FENCING AROUND VILLAGE PROPERTY ON BOTH SIDES OF HIGHBROOK AVENUE AT THE NY W&B Bridge BE IT RESOLVED, that three quotes were received and the Mayor and Board of Trustees hereby authorize a contract to Empire Fence to install fencing around village property on both sides of Highbrook Avenue at the NYW &B bridge for the amount of, Seven thousand six hundred dollars, ($7,600.00); BE IT FURTHER RESOLVED, that the Mayor, Village Administrator and DPW Foreman are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #12–Resolution to Authorize a Contract for Mitigation of Soil in NYW&B Site A Greenspace Trustee Marty stated that the objective for the NYW&B Committee is to take down the fence preventing access to the area known as Site A or the Greenspace. He said the firm Environmental Liability Management (ELM) took borings in the area and found elevated levels of contamination in one corner of Site A. He said after requesting bid for remediating the soil by covering it with topsoil, the Village has chosen a Pelham company, Greener by Design as the best suited. He said the price for the work is $3,963.00. Greener by Design is donating the plantings for the site. Trustee Marty stated the goal is take down the portion of the fence that is currently preventing access to Site A in the next few months. Trustee McGoldrick asked how large the plants would be that are to be installed on the site. Trustee Marciona stated there will be small plants and their installation will be supervised. Trustee Morris asked about whether the security questions have been resolved. Trustee Marty stated that he had talked to Police Chief Benefico about this matter. Trustee Marty stated that although the Chief had said to him that it would not be easy, the Police Department will monitor the property with increased patrols. Trustee Lewis said that was not his understanding of the Police Chief’s position. Trustee Marciona said that perhaps the DPW could unlock the gate to the property in the morning, and the Police could lock the gate at night. Trustee Marty stated that neither the Police Chief nor the DPW Foreman were in favor of their employees opening or closing the gate on a daily basis. Mayor Hotchkiss said the Board could discuss this question at a later time. A motion was made by Trustee Marty and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. Page 9 Board of Trustees Regular Meeting Wednesday, March 21, 2012 RESOLUTION TO AUTHORIZE A CONTRACT TO GREENER BY DESIGN FOR MITIGATION OF NYW &B SOIL IN SITE A GREENSPACE BE IT RESOLVED, that three quotes were received and the Mayor and Board of Trustees hereby authorize a contract to Greener by Design to mitigate the Soil in the NWW & B Site A Greenspace for the amount of, Three thousand nine hundred sixty five dollars, ($3,965.00); BE IT FURTHER RESOLVED, that the Mayor, Village Administrator and DPW Foreman are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #13- Endorsement of the Pelville Beautification Committee Drive To Raise Funds For The Village of Pelham Hanging Baskets In The Downtown Area Trustee Marciona said this resolution is for the Village to authorize the Pelville Beautification Committee to raise money for the hanging baskets along 5th Avenue. Trustee Lewis asked if there would be any promotion of this fund raiser. Mayor Hotchkiss suggested the resolution allow the Board to “endorse” this fund raiser rather than “authorize” it. A motion was made by Trustee Marciona and seconded by Trustee Morris to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION TO ENDORSE THE PELVILLE BEAUTIFICATION COMMITTEE DRIVE TO RAISE FUNDS FOR THE VILLAGE OF PELHAM HANGING BASKETS IN THE DOWNTOWN AREA BE IT RESOLVED, that the Mayor and Board of Trustees hereby endorse the Pelville Beautification Committee Drive to raise funds for the Village of Pelham Hanging Baskets in the downtown Area; Item #14– Resolution to Authorize A Contract To Manor Paving, Co. Inc. For Repairs to Lot 1 Stairs Mayor Hotchkiss stated this resolution is to authorize funds to remediate the stairs by the First Street parking lot (Lot #1). He said the stairs had been previously blocked from pedestrian use due to their poor condition, and after visiting them over the weekend, he believes the stairs will be helpful to people parking in the lot when repaired. Page 10 Board of Trustees Regular Meeting Wednesday, March 21, 2012 Trustee Marty stated this is desirable parking and it would be good for the downtown if access to this lot was made available to visitors to Pelham. The Mayor stated the Village received three quotes for the work and will proceed with the work, with Manor Paving, Co. as the lowest qualified bidder. The price for the work will be $17,580.00. A motion was made by Trustee Marty and seconded by Trustee Lewis to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION TO AUTHORIZE A CONTRACT TO MANOR PAVING, CO, INC FOR REPAIRS TO LOT 1 STAIRS BE IT RESOLVED, that three quotes were received and the Mayor and Board of Trustees hereby authorize a contract to Manor Paving Co., Inc. to Repair Lot 1 stairs for the amount of, seventeen thousand five hundred eighty dollars, ($17,580.00); BE IT FURTHER RESOLVED, that the funding will be provided from proceeds that were approved in an October 17, 2006 Bond Resolution for Parking Lot Improvements; AND BE IT FURTHER RESOLVED, that the Mayor, Village Administrator and DPW Foreman are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #15–Resolution to Authorize A Contract To Manor Paving Co, Inc. To Install a New Hydrant On Brookside Avenue The Board decided to table this resolution until a later meeting. RESOLUTION TO AUTHORIZE A CONTRACT TO MANOR PAVING CO, INC TO INSTALL A NEW HYDRANT ON BROOKSIDE AVENUE BE IT RESOLVED, that three quotes were received and the Mayor and Board of Trustees hereby authorize a contract to Manor Paving Co., Inc. to install a new hydrant for the amount of, sixteen thousand one hundred dollars, ($16,100.00); BE IT FURTHER RESOLVED, that the funding will be provided from budgeted monies in the water fund; Page 11 Board of Trustees Regular Meeting Wednesday, March 21, 2012 AND BE IT FURTHER RESOLVED, that the Mayor, Village Administrator and DPW Foreman are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. Item #16–Authorizing IMA Between Village of Pelham and New Rochelle for Disposal of Organic Yard Waste Administrator Yamuder stated this resolution authorizes the contract for the disposal of organic waste at the New Rochelle facility. He stated this is the best option for the Village financially and in terms of distance. A motion was made by Trustee Morris and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION AUTHORIZING RENEWAL OF AN AGREEMENT BETWEEN THE CITY OF NEW ROCHELLE AND THE VILLAGE OF PELHAM FOR THE DISPOSAL OF ORGANIC WASTE INCLUDING YARD WASTE AND FALL LEAVES AT THE CITY OF NEW ROCHELLE’S WASTE TRANSFER STATION BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorize the renewal of an agreement between the Village of Pelham and the City of New Rochelle for the Disposal of Organic Waste, including Yard Waste, Leaves, Brush, Logs and other similar acceptable organic waste, at the City of New Rochelle Waste Transfer Station, per the agreement provided for by the City of New Rochelle (attached hereto and made a part hereof), which will cost the Village of Pelham $21.02 per ton dumped effective January 1, 2012 through December 31, 2012; and BE IT FURTHER RESOLVED, that the Mayor and the Village Administrator are authorized to sign this agreement and to take the necessary and appropriate actions to effect this agreement. Item #17–Authorizing the Annual Chamber Of Commerce Street Fair To Take Place On Sunday, June 24, 2012 Trustee Lewis stated this resolution is for the Street Fair for Sunday, June 24, 2012. Mayor Hotchkiss added that there is language in the resolution that states the Chamber will assume all overtime costs associated with the event. Page 12 Board of Trustees Regular Meeting Wednesday, March 21, 2012 Dave Katz, the Vice President of the Pelham Chamber of Commerce, said that a new promotion company will be handling the event. He said the Chamber is asking for street closures on that date between 7 a.m. and 7 p.m. He also asked that the Board pick up the cost of the overtime for the event. Mayor Hotchkiss stated that he was willing to authorize the event, but the Village has a policy in place to not cover overtime costs for events in Pelham. Mr. Katz stated that other municipalities do pay for the overtime incurred by village or town departments to manage fairs and other events. Trustee Marciona said the Board should support local businesses. Trustee Lewis asked how much the Chamber makes off of the Street Fair. Mr. Katz responded that the Chamber does not make a profit but the Fair did raise approximately $5,000 last year. Trustee McGoldrick stated that if the promotion company that is organizing the Street Fair makes money off the event then it should absorb some of the costs associated with the operation of the Fair. Shiv Divatti, the President of the Pelham Chamber of Commerce, stated that the Fair is an opportunity for visitors to become aware of the shops on 5th Avenue and Wolfs Lane. Trustee McGoldrick stated that he felt that by the Chamber asking the Board to assume some of the overtime cost, the Village would be subsidizing the Street Fair. Trustee Morris asked if the Chamber understood that this could be viewed as residents subsidizing the Chamber. Trustee Lewis stated the Board needs more information before it can make a decision on this matter. Mayor Hotchkiss stated the Board can approve the Fair and the times for the street closures and can later change whether to have the Village assume any overtime cost for the Fair. A motion was made by Trustee Lewis and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION AUTHORIZING THE ANNUAL STREET FAIR OPERATED BY THE CHAMBER OF COMMERCE TO BE HELD ON SUNDAY JUNE 24, 2012 BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorizes the annual Chamber of Commerce Pelham Street Fair to take place on Sunday, June 24, 2012 from 10 am to 5 pm, and authorizes the closure of the following streets from 7 am to 7pm: • 5th Avenue from First Street to Lincoln Avenue, • the one-way part of 2nd Street, from 5th Avenue to 4th Avenue, • the one-block portion on the one-way section of Harmon Avenue, east of 5th Avenue, • the north side, westbound portion of Pelhamwood Avenue, for the staging of a classic car show (weather permitting), Page 13 Board of Trustees Regular Meeting Wednesday, March 21, 2012 BE IT FURTHER RESOLVED, that the Chamber of Commerce will be responsible for all Village Of Pelham overtime costs that occur for this event; AND BE IT FURTHER RESOLVED, that Mayor and Board authorize the appropriate Village officials and staff to take the necessary and appropriate actions to allow the Fair to take place, with the requirement that the Village of Pelham be provided with the insurance satisfactory to the Village’s insurance carrier by the Pelham Chamber of Commerce. Item #18–Monthly Budget Review Mayor Hotchkiss said the Village is in the midst of its budgetary process at this time, so the Board can table this discussion until the Budget Work sessions. Item #19–Grants- Status Report Secretary Bonington stated that a few highlights on the grants status are that the Village has received the executed grant disbursement agreement from the Dormitory Authority for the $100,000 to renovate the First Street parking lot (Lot #1). He said the Village has submitted the payment vouchers to the Authority and at this time it is expected to take four to six weeks for the Village to receive the awarded funds. The Secretary also stated that the three surveys that the Board awarded at the last meeting are getting underway. He said he would have more to report at the next meeting Item #20– Other Business None Item #21– Authorizing Budget Transfers These Budget Amendments and Transfers were requested by Finance Director Shirley Brown. Mayor Hotchkiss said he had some questions on the budget transfers being requested by Ms. Brown. Administrator Yamuder stated that these budget transfers are necessary for balancing the budget for the current fiscal year. Trustee Lewis stated that he would have to know what the ramifications are for not passing the budget transfers before the Board tables the resolution. A motion was made by Trustee McGoldrick and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. Page 14 Board of Trustees Regular Meeting Wednesday, March 21, 2012 RESOLUTION Re: Budget Amendments and Transfers for Fiscal Year 2011-12 Whereas, pursuant to the provisions of Section 5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing, and Whereas, in all cases, there are sufficient unexpended balances in other appropriations accounts, excess revenues or fund balances available to cover the transfers, now therefore be it Resolved, that pursuant to Village Law Section 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2011-12 Budget by making the following amendments and rollovers: Item #22– Authorizing the Accounts Payable Trustee Marciona audited the Accounts Payable. A motion was made by Trustee McGoldrick and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 249,450.30 Page 15 Board of Trustees Regular Meeting Wednesday, March 21, 2012 Water Fund $0.00 Capital Projects Fund $0.00 Trust and Agency Fund $350.00 CD NYS Main Street Fund $ 0.00 H3 Fund $0.00 TE Expand Trust Fund $ 1,050.00 Grand Total $250,850.30 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Item #23–Authorizing Minutes of: February 7, 2012, February 21, 2012 A motion was made by Trustee Lewis and seconded by Trustee McGoldrick to approve the February 7, 2012 minutes. The vote was approved by a vote of five in favor, none opposed. Mayor Hotchkiss abstained. Trustee Mohan was absent. February 7, 2012- Approved A motion was made by Trustee Lewis and seconded by Trustee McGoldrick to approve the February 21, 2012 minutes. The vote was approved by a vote of four in favor, none opposed. Trustees Marciona and Marty abstained. Trustee Mohan was absent. February 21, 2012- Approved March 6, 2012- Tabled Item #24–Adjournment to Executive Session A motion was made by Trustee McGoldrick with a second by Trustee Marty to adjourn the public portion of the Board meeting and go into Executive Session to discuss a public safety matter at 9:30 p.m., after which time the Board would adjourn for the evening. The motion was approved by a vote of six in favor, none opposed. Trustee Mohan was absent. Respectfully submitted, Peter Bonington, Secretary to the Village Administrator Page 16