Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, MAY 22, 2012, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Non-Recurring Items 7:40 p.m. 7. Discussion of Parking Issues on Carol Avenue Discussed 8. Resolution to Accept Donation from the Pelhamwood Association and Approved Greener by Design for Benedict Fountain Planting 9. Scheduling a Public Hearing to Amend Local Law #3-2012 Amending the Approved Code of the Village of Pelham for the Administration and Enforcement of the New York State Fire Prevention and Building Code 10. Resolution Authorizing the Award of Insurance Coverage to FOA and Approved Son Insurance Corp for Property and Casualty Insurance Coverage (Property including Crime, General and Law Enforcement Liability, Public Officials and Employment Practices Liability, Automobile Liability and Physical Damage, and Excess Liability) Reports and other Business 8:45 p.m. 11. Monthly Budget Review Discussed 12. Grants- Status Report Discussed 13. Other Business- Street Fair Amended Resolution Approved 14. Discussion of Memorandum of Understanding on Developing Village- Discussed owned Property between 4th and 5th Avenues and 3rd Street and Lincoln Avenue. Recurring Items 9:15 p.m. 15. Authorizing Budget Transfers Approved 16. Authorizing Accounts Payable Approved 17. Authorizing Minutes of: April 24, 2012 Approved 18. Adjournment to Executive Session 9:45 p.m. Next Regularly Scheduled BOT Meeting: Tuesday, June 5, 2012 Tuesday, June 19, 2012 All meetings start at 7:30 p.m. unless otherwise noted. * The Agenda is subject to change Board of Trustees Regular Meeting Tuesday May 22, 2012 Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:35 p.m. The following members of the Board of Trustees were present: Trustees Lewis, Kagan, Marciona, McGoldrick, and Morris The following members of the Board of Trustees were absent: Mayor Hotchkiss and Trustee Marty Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington, and Village Prosecutor Martha Conforti Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Hotchkiss. Reports Mayor Hotchkiss’s Report None Trustees Reports: Trustee Lewis Absent Trustee Kagan Trustee Kagan mentioned that there is an amended resolution regarding the Street Fair scheduled for Sunday, June 24, 2012. He said the Board will be looking at this in greater detail during Other Business. Trustee Marciona None Page 2 Board of Trustees Regular Meeting Tuesday May 22, 2012 Trustee Marty None Trustee McGoldrick None Trustee Morris Trustee Morris stated that the Community Markets has chosen to cancel the Farmers’ Market in Pelham for this year. She said there were several reasons for this decision but that the lack of foot traffic and the small number of vendors available for the Market were factors. She thanked Community Markets, Frankie Rowland, and Miriam Haas for their efforts to build the market. Village Administrator’s Report Administrator Yamuder stated that between June 4 and June 8, the Village will be conducting fire hydrant flushing in the Heights water district. He said this is a state requirement to ensure all the hydrants are functioning properly. The notification of this impending procedure went out to residents in the last water billing cycle. He asked residents with any questions to please call Village Hall at (914) 738-2015. Item #6– Public Comment Carolyn O’Connor of 213 Carol Avenue asked the Board about the status of the muni-meter located at the First Street parking lot (Lot #1). Mayor Hotchkiss responded that the reason the muni-meter was inactive after being installed was that the Village needed to set up the credit card accounts for that meter and the one located at Lot #7. Ms. O’Connor asked if Carol Avenue would be one of the streets considered the next time the Village does street paving. Mayor Hotchkiss said the Village performs much of its street paving with state aid provided by Community Highway Improvement Program (CHIP’s) funding. He said over the past few years this amount has been decreasing. The Board has put aside additional funds in the budget to make up for the lack of CHIP’s funding. Ms. O’Connor said Carol Avenue has passed the 15-year cycle and is due to be paved. Mayor Hotchkiss said the Village does not operate on a 15-years cycle for street paving. Administrator Yamuder stated he would have the DPW take a look at the street and make an evaluation. Page 3 Board of Trustees Regular Meeting Tuesday May 22, 2012 Item #7– Discussion of Parking Issues on Carol Avenue Mayor Hotchkiss explained the nature of the change in enforcement on Carol Avenue. He said the Village has a no parking overnight exceptions for all public streets. The enforcement of this regulation was lax for several decades and was brought to the forefront when the Clovelly Association contested the ownership of the street with the Village. He said the settlement with Clovelly resulted in a licensing agreement which allowed permitted cars to park on the street. He said Carol Avenue was never contested as a public street, and there was no written precedent of cars being able to park on the street without being subject to a violation. Bob Keller of 245 Wolfs Lane said Carol Avenue residents have formed into a Carol Avenue Association. He said there is a history of being able to park on the street and if there was change, the residents on Carol should be included in the deal with the Clovelly Association. Mayor Hotchkiss stated that the licensing agreement with Clovelly was not selective to one side of the street and the agreement was the result of a settlement to resolve the status of Brookside and Hillside by confirming that they are public streets. He said residents all over Pelham are required to purchase permits to park because of the no overnight parking regulation. He said the vast majority of residents support this regulation. Kathy Mattisi of 210 Carol Avenue stated that her driveway is not wide enough to allow her to park on her property. Francis Lamana of 220 Carol Avenue said there is not enough room in his driveway for his third car. He said he would have planned his life differently had he known there were regulations against parking on the street. He said real estate agents had told him that Carol Avenue was an exception to this rule. Mayor Hotchkiss said this situation is not unique to Carol Avenue. He said many residences have narrow driveways, and the Village is not responsible for what real estate agents tell residents. He said the Village gives permits for municipal lots and for certain metered spaces along streets but never for whole public streets. Joanne Formisano of 299 Wolfs Lane said there still has been no answer as to where Carol Avenue residents can park. Carolyn O’Connor of 213 Carol Avenue stated there must have been a directive to ignore enforcement on Carol for all these years. She said the former Village Administrator was at a public meeting and said there would be parking on Carol Avenue. She asked how the Board could negate history and rescind a past agreement. Mayor Hotchkiss said he was not aware of any public meeting and even if the former Village Administrator said that, it would not be binding because he does not have the authority to create policy. He said he was amenable to talk to residents and give them time to adjust to this change however. Page 4 Board of Trustees Regular Meeting Tuesday May 22, 2012 Louisa Gallo of 245 Wolfs Lane said the Board gave implied consent by not enforcing the parking regulations on Carol Avenue for all these years. She said the Board cannot go back and change the past relationship with Carol Avenue. Mayor Hotchkiss said the Board is correcting past errors. He said there is no documentation implying an agreement to exempt Carol Avenue from parking regulations. Ms. Mattisi stated there are other areas of Pelham that still appear to be exceptions such as Manning Circle and River Avenue. Mayor Hotchkiss is addressing that matter on Carol Avenue and that each street must be looked at separately. He told residents that there are other places to park such as in municipal lot #7, but it is not up to the Board to delegate parking; residents must find their own space. Trustee Marty said the Board is faced with a tough decision, but it is a decision which is supported in part by a public safety consideration. The no overnight parking regulation provides a clear line of sight for police officers on patrol. He said he did not place all the emphasis on that consideration but that it was one that the Board has considered. Louisa Gallo stressed the nature of implied consent regarding the enforcement on Carol Avenue. Trustee Marty said the Village has nothing in writing that says Carol is any different than any other public street in Pelham. Trustee McGoldrick stated the Board must weigh the realities of the present situation with the law. He said he was willing to explore any options for how to reach a compromise with the residents but at this time he could see no other answer to this issue. Trustee Kagan said the answer may be reached through dialogue with the residents on how to resolve this issue. Mayor Hotchkiss said permits may not be the answer to this matter because the privilege to park on the street would have to be open to the public as well. Mr. Keller said the HOPE permit was an exception to the rule and he felt that perhaps it was time for yet another exception to be made. Mayor Hotchkiss said the HOPE law was designed to assist residents who were handicapped and without a driveway and were unable to walk 200 feet. He said that all of the homes on Carol Avenue do have a driveway. The Mayor stated he was prepared to discuss this matter further and would give residents notice of any impending discussion. Item #8–Resolution to Accept Donation from the Pelhamwood Association and Greener by Design for Benedict Fountain Planting Trustee Marciona said this resolution accepts a donation for plantings around the Benedict Fountain. She suggested the Board resolve to accept the donation. Page 5 Board of Trustees Regular Meeting Tuesday May 22, 2012 A motion was made by Trustee Marciona and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorizes the acceptance of a donation of $400.00 from Greener by Design for design plan and onsite supervision of plant placement and $1,550.00 from the Pelhamwood Association for plants, mulch and soil preparation towards Benedict Fountain Planting with thanks to the donor for their contribution to the Village of Pelham community. BE IT FURTHER RESOLVED that the Pelhamwood Association will be donating their labor for the installation of the Benedict Fountain Garden as well as the ongoing maintenance of the garden. The Association has agreed to obtain Hold Harmless Forms from individuals that will be working on the garden. RESOLUTION NOW, THEREFORE, BE IT RESOLVED BE IT FURTHER RESOLVED, that the Village Administrator and the DPW Foreman are authorized to take the necessary and appropriate actions to effect this project. Item #9–Scheduling a Public Hearing to Amend Local Law #3-2012 Amending the Code of the Village of Pelham for the Administration and Enforcement of the New York State Fire Prevention and Building Code Mayor Hotchkiss said the Board has been reviewing the Building Code and working to bring it in line with the New York State Building Code. He said the Board must reopen the public hearing to give the public a chance to view the revisions the Board has made. Village Prosecutor Martha Conforti read off the changes into the record and clarified comments by the Board members. The Mayor said the public hearing would be scheduled for the June 5, 2012, Board meeting. A motion was made by Trustee McGoldrick and seconded by Trustee Marty to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. Village Of Pelham, NY Scheduling a Public Hearing for Local Law #3-2012 Amending the Code of the Village of Pelham for the Administration and Enforcement of the New York State Fire Prevention and Building Code The Board of Trustees of the Village of Pelham hereby schedules a public hearing to be held at 7:30 p.m. on Tuesday, June 5, 2012, in Village Hall at 195 Sparks Avenue, Pelham, NY, on a draft proposed Local Law that would amend the Code of the Village of Pelham, as follows: Page 6 Board of Trustees Regular Meeting Tuesday May 22, 2012 A local law to provide for the administration and enforcement of the New York State Fire Prevention and Building Code and local laws with respect to building construction and fire prevention A copy of the draft proposed Local Law is on file in the offices of the Village Clerk and may be viewed during normal business hours of 8 a.m. to 4:30 p.m., or an electronic copy may be obtained from the opening page of the Village’s website www.pelhamgov.com. By Order of the Mayor and Board of Trustees Terri Rouke, Village Clerk Publication date: May 25, 2012 Item #10– Resolution Authorizing the Award of Insurance Coverage to FOA and Son Insurance Corp for Property and Casualty Insurance Coverage (Property including Crime, General and Law Enforcement Liability, Public Officials and Employment Practices Liability, Automobile Liability and Physical Damage, and Excess Liability) Mayor Hotchkiss said the Village is awarding its insurance coverage to FOA and Son Insurance Corp. RJ Impestato of FOA and Son was present to give the Board a presentation on the rates for Travelers Insurance which currently holds the Village’s contract. He said it is advisable for a municipality to remain with its insurance company unless there is a significantly better offer with another company. He said Travelers is a strong company that holds an A+15 rating which is the best rating there is for an insurance company. Mayor Hotchkiss asked about the umbrella coverage and wanted to confirm that it is seamless with the policy coverage. Mr. Impestato said the umbrella coverage was seamless with the policy. He said that there is a one million dollar per occurrence policy that is covered by a 15 million dollar umbrella aggregate coverage as well. A motion was made by Trustee Kagan and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. RESOLUTION AUTHORIZING THE AWARD OF INSURANCE COVERAGE Page 7 Board of Trustees Regular Meeting Tuesday May 22, 2012 FOR THE VILLAGE OF PELHAM TO FOA AND SON INSURANCE CORP. FOR PROPERTY AND CASUALTY INSURANCE COVERAGE TO BE PROVIDED BY TRAVELER’S INSURANCE COMPANY WHEREAS, the Village of Pelham is renewing Property and Casualty Insurance to provide coverage for the Village of Pelham. Property and Casualty Insurance covers: Property Including Crime; General and Law Enforcement Liability; Public Officials and Employment Practices Liability; Automobile Liability and Physical Damage; and Excess Liability. WHEREAS, the Village recommends renewing the Property and Casualty insurance package to Traveler’s Insurance Company. NOW, THEREFORE, BE IT RESOLVED, that the Village hereby awards Insurance Services, and authorizes the Village to retain Insurance through FOA and Son Insurance Corp., with Insurance Coverage Services to be provided for Property and Casualty through Traveler’s Insurance Company, at a total cost of one-hundred sixty-six thousand nine hundred and twenty nine dollars ($166,929), as detailed in the proposal received May 17, 2012; and BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to retain coverage for the Property and Casualty Insurance to be effective June 1, 2012. Item #11– Monthly Budget Review Mayor Hotchkiss stated the Village now has KVS accounting software running alongside the current IMPACT system. Administrator Yamuder thanked Shirley Brown and the office staff for getting the financials in order for the pre-audit which is coming up. Item #12–Grants- Status Report Secretary Bonington gave the grants summary. He said the Mayor has been following up with FEMA and SEMO regarding the three outstanding flooding applications from 2008, 2009, and 2010 respectively. He said there is no estimated time of approval at this time for these grants but the Village will continue to monitor their progress. He said the Village has received comments back from some documentation that was submitted for the Wolfs Lane Park grant which is now under the New York Economic Development Program (NYEDP). He said the initial documents were received and were asked for additional documentation which the Village will provide to move the application process forward. Page 8 Board of Trustees Regular Meeting Tuesday May 22, 2012 The Secretary said the Village Administrator and a FEMA representative had completed four separate applications for reimbursement of the Hurricane Irene damages and overtime. The proposed amount of reimbursement is $70,000. Administrator Yamuder added that three of the applications have been approved and that State will be assuming the usual 12.5% match which will mean that Village does not have to match funds for the reimbursement. Item #13– Other Business NYW&B Site Opening The Board discussed the proposed opening of the Greenspace or Site A of the NYW&B property. The question before the Board was whether to leave the site open with signange indicating the open times for the Greenspace between dawn and dusk or have Village personnel open and close the gates to the property. Administrator Yamuder said that with proper signage placed around the site stating that the area is only open between dawn and dusk will cover the Village for liability purposes. Trustee Marciona said leaving the gate open is not effective for this type of space. She advocated having the Police Department officers open and lock the gates each day during their patrols. Trustee McGoldrick said he would like to hear from the Police Chief on whether he felt his officers could be making trips over to the site twice a day to open and close a gate. He said he was not sure if the Board could resolve this question by the proposed weekend opening. The Board determined to ask the Police Chief his opinion on whether to open and close the gate daily. Roger Wines gave a short historical presentation to the Board regarding the 100th anniversary of the Boston and Westchester Railroad. Susan Mutti of 602 Highbrook Avenue asked if the Board would consider a proclamation recognizing the anniversary of the site. Trustee Marty stated that the Board is not comfortable with making a proclamation at this time. He said the Board members still needed to see the options paper drafted by the Committee for how to proceed with the NYW&B site. Urban Forestry Grant Trustee Marciona stated the Tree Committee is putting together a new application for the New York State Department of Environmental Conservation (NYSDEC). She said the Village can match the grant with in kind services. She suggested the Village apply to be named a Tree City as part of the Arbor Day Program. She said a day can be decided on by the Board but she suggested it be in October because the Tree Committee will be more active in the Fall months and will be able to enlist the help of Steven Belteccas science class. Street Fair Amended Resolution Page 9 Board of Trustees Regular Meeting Tuesday May 22, 2012 Administrator Yamuder said the Chamber had submitted an updated resolution to extend the street area beyond Lincoln Avenue in the north. He said there was some question about whether County Police would be needed for intermittent traffic control along a County road but after speaking with the Pelham Police Department he said that County Police would not be needed and the Pelham Police Department would be conducting traffic along the streets being used. He said the Board in approving this resolution are agreeing to extend the area of street closures. The Chamber is still responsible for any and all overtime cost associated with the event. A motion was made by Trustee Kagan and seconded by Trustee Marty to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. Item #14– Discussion of Memorandum of Understanding on Developing Village-owned Property between 4th and 5th Avenues and 3rd Street and Lincoln Avenue. Mayor Hotchkiss said the Board has been working on a project to develop the Village owned property at the intersection of 5th Avenue and 3rd Street. He said the intention to develop is consistent with the Master Plan and to increase parking capacity within the Village. The Mayor said there is a draft of a memorandum of understanding for the Board to review with an interested developer, Spinnaker Real Estate of South Norwalk, CT. Mayor Hotchkiss said the goal is to increase the tax base in the Village by creating 110 apartment units as well as create an economic benefit by bringing in more business in the retail space available at the site. He said this memo is not a contract but would allow Spinnaker to perform their due diligence on the site before submitting a plan to the land use boards. The Mayor said that Spinnaker’s offer is worth 4.1 million dollars for the site. He added that the Village would own the parking spaces that are created by this development. The Mayor said he was aware of the pressure on the school system and the apartments would be designed to suit younger couples and empty-nesters primarily. Trustee Marty stated the development would assist the downtown. Trustee Marciona said the proximity to New York City would be a great draw for these apartments. Trustee McGoldrick said the Village must bring in other sources of revenue to sustain the level of services that Pelham residents enjoy. He said this development would assist in that goal. Trustee Kagan said the Village should examine this memorandum very closely because the development will is proposed for a site that is a block away from an already crowded school. Anne Marie-Burns asked the Board about some of the empty retail space on 5th Avenue already. Mayor Hotchkiss responded that the additional retail space generated by this development will likely increase patronage for other businesses as well. Ms. Burns also asked about the effect on the school system. Trustee McGoldrick said that believing only a few children will be added to the school system was conservative but he was prepared to see more data to support this claim. Page 10 Board of Trustees Regular Meeting Tuesday May 22, 2012 Angela Hartman asked why the Board could not bring more retail into the empty commercial space on 5th Avenue. Trustee Marty said the majority of the business is foot traffic and this development would bring more local shoppers to Pelham. Mary Doyle of 401 6th Avenue said she respected the initiative to revitalize the downtown but was concerned about the effect on the Pelham School system. She said the schools are already dealing with overcrowding and she cautioned against families moving into single bedroom apartments in order for their children to attend the school system. Mayor Hotchkiss said this is the beginning of long process. He said the apartments will be higher end and will thus discourage families and attract more singles and couples. Ms. Doyle asked what happens if the developer is forced to lower rent to attract more renters. Trustee McGoldrick responded the developer has a vested interest in not having that happen. He said the Board will require facts at the front end of this process to make an informed decision. John Cassone of 7th Avenue asked if anything would be done to the Firehouse. The Mayor said the developer was not able to generate a proposal for the Firehouse but were prepared to give the Village $100,000 for some refurbishment. Mr. Cassone added another course of action to maintain the level of services is consolidation among departments and among municipalities. Claire Persanis of 64 Maple Avenue stated that 110 apartments will encourage more families to move to Pelham to take advantage of the school systems. She said the development at 185 Lincoln Avenue will put pressure on the school as well. Mayor Hotchkiss said the Village is not involved with this development. He said the Board must keep and open mind and research each inquiry. The Mayor said that Spinnaker representatives will be attending the next Board meeting on June 5, 2012 to give a presentation on the proposed development. Item #15– Authorizing Budget Transfers These Budget Amendments and Transfers were requested by Finance Director Shirley Brown. Administrator Yamuder stated these would be the final budget transfers for the Fiscal Year. He said with the assistance of the new accounting software he hoped there would be fewer transfers next year. A motion was made by Trustee Marty and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. RESOLUTION Re: Budget Amendments and Transfers for Fiscal Year 2011-12 Page 11 Board of Trustees Regular Meeting Tuesday May 22, 2012 Whereas, pursuant to the provisions of Section 5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing, and Whereas, in all cases, there are sufficient unexpended balances in other appropriations accounts, excess revenues or fund balances available to cover the transfers, now therefore be it Resolved, that pursuant to Village Law Section 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2011-12 Budget by making the following amendments and rollovers: 2011/12 BUDGET TRANSFERS - VILLAGE BOARD MEETING MAY 22, 2012 2011/12 BUDGET AMENDMENTS GENERAL FUND Police special Refund for Person. A3120.121 Assignment $280 A2772 Serv. $ 302 A9030.935 SocialSecurity $22 To reflect outside overtime billings Community A8560.479 Beautification $3,465 A2705 Gifts & Donations $ 2,000 A4000 Approp.Fund Balance $ 1,465 As per Village Bd Resolution 3/21/12 authorizing a contract to Greener by Design in the amoount of $3,965 for NYW & B site A Greenspace less $500 donation of mulch by Almstead Tree and donation of $2,000 Pelham Preservaton Society 2011/12 BUDGET TRANSFERS GENERAL FUND A1410.107 P/T Sal Records Manag $ 1,550.00 A1410.408 Record Mang Supplies $ 1,550.00 A1420.405 Law Periodicals $ 405 A1440.400 Engineering Contract. $ 405 A3120.403 Police - Pistol Range $ 587 A3120.406 Police Medical $ 587 A3410.415 Fire - Supplies $ 230 A3410.440 Fire Misc. $ 230 A3410.424 Fire - Bldg.Maint $ 373 A3410.452 Fire Maint of Equipt $ 373 Page 12 Board of Trustees Regular Meeting Tuesday May 22, 2012 WATER FUND F8340.400 Water Trans Cont. Serv $ 2,900 F8340.415 Water Trans. Supplies $ 3,200 F8310.484 Water Admin Labs $ 300 TOTALS $ 10,112 TOTALS $ 10,112 Item #16– Authorizing the Accounts Payable Trustee Marciona audited the Accounts Payable. After some discussion, a motion was made by Trustee Marty and seconded by Trustee McGoldrick to adopt the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Lewis was absent. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 121,757.04 Water Fund $310.00 Capital Projects Fund $12,175.00 Trust and Agency Fund $0.00 H3 Fund $0.00 TE Expand Trust Fund $0.00 Grand Total $134,242.04 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Page 13 Board of Trustees Regular Meeting Tuesday May 22, 2012 Item #17– Authorizing Minutes of: April 24, 2012 After some discussion, a motion was made by Trustee McGoldrick and seconded by Trustee Kagan to adopt the resolution. The vote was approved by a vote of five in favor, none opposed. Trustee Morris abstained. Trustee Lewis was absent. April 24, 2012- Approved May 8, 2012- Tabled Item #18– Adjournment to Executive Session A motion was made by Trustee McGoldrick with a second by Trustee Marciona to adjourn the public portion of the board meeting after which time the Board would adjourn for the evening. The motion was approved by vote of six in favor, none opposed. Trustee Lewis was absent. Respectfully submitted, Peter Bonington, Secretary to the Village Administrator Page 14