Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, OCTOBER 7, 2014, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes 1. Call to Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment # Agenda Items: Non-Recurring Items 7. Adopting the 2014 Adjusted Base Proportions using the 2013 Final Approved Assessment Roll and Rates provided by the Town Assessor for the Village of Pelham 2015 Tax Levy 8. Authorizing the Appointment of a Firefighter In the Pelham Fire Tabled Department 9. Resolution Authorizing the Successful Completion of Probation for Fire Approved Lieutenant Peter Reynolds 10. Scheduling a Public Hearing on ExteNet’s Wireless Telecommunication Approved Application 11. Other Business Discussed Recurring Items 12. Authorizing Accounts Payable Approved 13. Authorizing Minutes of: September 16, 2014 Approved 14. Adjournment to Executive Session Approved Next Regularly Scheduled BOT Meetings: Tuesday, October 21, 2014 Thursday November 6, 2014 All meetings start at 7:30 p.m. unless otherwise noted. Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Cassidy at 7:30 p.m. The following members of the Board of Trustees were present: Mayor Cassidy, Trustees Senerchia, Mutti, Marty, Volpe, and Kagan Board of Trustees Regular Meeting Tuesday, October 7, 2014 The following members of the Board of Trustees were absent: Trustee Reim Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Cassidy. Reports: Mayor Cassidy Report Mayor Cassidy reported that Metro-North completed work on the stairs on the northbound side of the station. He said however that track noise continues to be a problem and said the Board is looking into having MTA install a type of noise monitoring device. The Mayor stated he will have a conference call with the Police Union with Trustee Senerchia to move forward on contract negotiations. Trustees Reports: Trustee Kagan None Trustee Marty Trustee Marty stated that leaf blowers can be used between October 15th to December 15th. He said Saturday, October 25th is town cleanup day and is being organized by EcoPel. Trustee Mutti Trustee Mutti stated that some of the lights around the train station have been replaced. She thanked Assemblywoman Amy Paulin’s office. She said a letter is being drafted requesting attention be paid to noise issues with the tracks. Page 2 Board of Trustees Regular Meeting Tuesday, October 7, 2014 She stated the MTA will be having a meeting in Grand Central Terminal on Monday, October 27th at 8:30 a.m. She encouraged residents with concerns to attend. She stated residents should arrive early to register for a time slot and topic to speak on. She stated information on the “Love “em and Leave ‘em” leaf mulching program is available on the Village website. She said the Shade Tree Committee will be posting information on the Village website regarding tree education information. Trustee Mutti stated landscaper Sean Jancski is developing a schematic for the Wolfs Lane Park redesign. She said she hopes to have more to report at upcoming meetings. Trustee Reim Absent Trustee Senerchia Trustee Senerchia commented that the Pelham Police Department received two AAA awards for traffic and pedestrian safety. Trustee Volpe None Village Administrator’s Report Administrator Yamuder stated that it is Fire Prevention week. He said more information is available on the National Fire Prevention Association website. He added that it is Breast Cancer Awareness month as well. Item #6– Public Comment None Page 3 Board of Trustees Regular Meeting Tuesday, October 7, 2014 Item #7– Adopting the 2014 Adjusted Base Proportions using the 2013 Final Assessment Roll and Rates provided by the Town Assessor for the Village of Pelham 2015 Tax Levy Administrator Yamuder stated that he is recommending the Board approve the 2013 Final Assessment Roll and Rates as they are more favorable to the homestead rates. Trustee Marty stated the Board has done this in the past. Mayor Cassidy said the 2013 assessment rates are slightly more favorable by a fraction to the homesteads. He agreed the Board should proceed with these rates. A motion was made by Trustee Kagan and seconded by Trustee Senerchia to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Reim was absent. BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the 2014 Adjusted Base Proportions using the 2013 Final Assessment Roll and Rates provided by the Town Assessor for the Village of Pelham 2015 Tax Levy, at the rates of 82.087563 Homestead, and 17.912437 for Non -Homestead: and BE IT FURTHER RESOLVED the Mayor, Village Administrator/Treasurer and the Assessor are authorized to take the necessary and appropriate steps to effect this action. Item #8– Authorizing the Appointment of a Firefighter in the Pelham Fire Department Administrator Yamuder stated he has reached out to Westchester County regarding the Board’s plans to hire another firefighter through department transfer. He said the County is still awaiting a response from the State Department of Civil Service. The State has stated that it is backlogged with answering these types of requests. Trustee Volpe asked to speak with the appropriate representatives with the State to see if this process can be expedited. The Board decided to table this resolution until a later meeting. BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorize the appointment by the Mayor of XXXXXXX of Pelham, New York, to the position of firefighter, at an annual salary of Firefighter XXXXX Grade and effective date of employment to be determined by the requirements of Civil Service, for a probationary period of six (6) months, conditioned upon the satisfactory completion of a pre-employment medical examination, subject to the requirements of Civil Service, and Page 4 Board of Trustees Regular Meeting Tuesday, October 7, 2014 authorizes the Mayor, the Village Administrator and the Fire Chief to take the necessary and appropriate actions to effect this appointment. Item #9– Resolution Authorizing the Successful Completion of Probation for Fire Lieutenant Peter Reynolds Trustee Volpe stated that Lt. Reynolds has successfully completed his probation. He said Fire Chief Stone supports this resolution. He thanked Lt. Reynolds for his service. A motion was made by Trustee Volpe and seconded by Trustee Senerchia to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Reim was absent. BE IT RESOLVED, that the Mayor and Board of Trustees hereby authorize the acknowledgement of successful completion of probation for Peter Reynolds as a Fire Lieutenant, which is approved based on the positive evaluation and recommendation of the Fire Chief. Item #10–Scheduling a Public Hearing on ExteNet’s Wireless Telecommunication Application Trustee Volpe stated the Board is following the legal steps by scheduling a public hearing to discuss the ExteNet application. He said this hearing will take place on Thursday, November 6th at 7:30 p.m. He stated these meetings are a chance for the public to comment on the application. He said copies are available at Village Hall for prior review as well as on the website. A motion was made by Trustee Volpe and seconded by Trustee Kagan to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Reim was absent. VILLAGE OF PELHAM, NY SCHEDULING A PUBLIC HEARING Please Take Notice that the Board of Trustees of the Village of Pelham will hold a public hearing on Thursday, the 6th day of November, 2014 at 7:30 p.m. at Village Hall, 195 Sparks Avenue, Pelham, New York 10803 regarding the application of ExteNet Systems, Inc for a permit pursuant to chapter 87 of the code of the Village of Pelham All persons are invited to attend the public hearing and set forth their views. Page 5 Board of Trustees Regular Meeting Tuesday, October 7, 2014 A copy of the Application is on file in the offices of the Village Clerk and may be viewed during normal business hours of 8 a.m. to 4:30 p.m., or an electronic copy may be obtained from the opening page of the Village’s website www.pelhamgov.com. By Order of the Mayor and Board of Trustees Terri Rouke, Village Clerk Publication date: Friday, October 10, 2014 Item #11– Other Business Trustee Kagan stated that the Village has received a draft contract from United Water for the purpose of taking control of the Heights water district. He said the Board has 60 days to form a deal with United Water and move forward. Mayor Cassidy stated that there has been some turnover in the people that the Village has been dealing with at United Water however based on conversations with those representatives, he believes there is a good chance that United Water will conclude a deal with the Village for the water district. Item #12– Authorizing the Accounts Payable Trustee Senerchia audited the Accounts Payable. A motion was made by Trustee Mutti and seconded by Trustee Marty to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Reim was absent. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $97, 976.85 Water Fund $104,733.44 Capital Projects Fund $9,675.95 Page 6 Board of Trustees Regular Meeting Tuesday, October 7, 2014 Trust and Agency Fund $2,100.00 CD NYS Main Street Fund $0.00 H3 Fund $0.00 TE Expand Trust Fund $0.00 Grand Total $214,486.24 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Item #13– Authorizing Minutes of: September 16, 2014 A motion was made by Trustee Mutti and seconded by Trustee Kagan to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Reim was absent. September 16, 2014- Approved Item #14– Adjournment to Executive Session A motion was made by Trustee Senerchia with a second by Trustee Volpe to adjourn the public portion of the Board meeting at 8:28 pm and go into Executive Session to discuss a potential litigation matter after which time the Board would adjourn for the evening. The motion was approved by vote of six in favor, none opposed. Trustee Reim was absent. Respectfully submitted, Peter Bonington, Secretary to the Village Administrator Page 7