Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JUNE 16, 2015, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comments # Agenda Items: Non-Recurring Items 7. Resolution Authorizing the Award of Insurance Coverage for Worker’s Approved Compensation Insurance Coverage 8. Discussion on the Planning Board’s Request to Establish Escrow Accounts for Discussed the Proposed 101 Wolfs Lane Development 9. Presentation on Parkland Issues on Former New York, Westchester and Discussed Boston Railway Property 10. Resolution to Accept a Donation for Village Beautification at the Clock Tower, Tabled Benedict Fountain Garden and Grand Staircase Garden 11. Resolution Authorizing Project Increase for the Woodlands Children’s Play Tabled Area at Wolfs Lane Park 12. Resolution Authorizing an Increase to D. Ragno Landscaping’s Contract to Approved Provide for Additional Concrete Pathways at Woodlands Children’s Play Area at Wolfs Lane Park 13. Resolution Authorizing the Pelham Children’s Center Pumpkin Festival, 5K Approved Race and Family Fun Run on October 3, 2015 14. Discussion on Hazard Mitigation Plan Tabled 15. Other Business – Resolution to Approve Additional Funding for Paving Approved Recurring Items 16. Authorizing Budget Transfers and Amendments for Fiscal Year 2014/15 Approved 17. Authorizing Budget Amendments for Fiscal Year 2015/16 Approved 18. Authorizing Accounts Payable Approved 19. Authorizing the Minutes of: May 5, 2015, May 19, 2015 and June 2, 2015 Tabled 20. Adjournment to Executive Session (if needed) Approved Next Regularly Scheduled BOT Meetings: Tuesday, July 7, 2015 (Summer Schedule) Tuesday, August 18, 2015 (Summer Schedule) All meetings start at 7:30 p.m. unless otherwise noted. Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 7:30 p.m. Present were Trustees Ferrara, Kagan, Marty, Mutti and Reim. Trustee Cassidy was absent. Also present were Village Administrator Yamuder and Assistant to the Village Administrator Scelza. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Mayor’s Report: Mayor Volpe reported that the Block Party was a great success. The Mayor thanked State Senator Klein, Congressmen Engel and County Legislator Maisano for their efforts in securing $195,000.00 in state funding for security and energy efficiency upgrades to Pelham Town Hall and the Daronco Town House. In addition the conceptual design for the 101 Wolfs Lane Property has been referred to the Village’s land use boards. Trustees’ Report: Trustee Ferrara reported that the transition to the new Village website with Virtual Town Hall is underway and hopefully a final draft will be presented to the entire Board at the August 18 th meeting. The Business Club expresses its thanks for a successful block party and the Woodland Park Playground concrete and fence work are running on time. The Village will be purchasing VIMEO as a platform to stream meetings online. ******** Trustee Kagan reminded everyone that residents in Pelham Heights should have received their final bill from the Village in June and will receive their first bill in August from United Water. The Villages’ final bill contains some frequently asked questions about the transition. If you have not received your bill please contact Debbie Delgrosso at 914-738-2046. United Water has been conducting hydrant flushing throughout the Village. Page 2 Board of Trustees Regular Meeting Tuesday, June 16, 2015 ******** Trustee Marty reported that the Police Department is enforcing the current Leaf Blower Law. The educational flyer is being passed out by Police Officer’s and the Village Clerk has mailed it to thirty landscapers. ******** Trustee Mutti reported that the first round of safety inspections on the Woodland Children’s Play Area at Wolfs Lane Park has been completed. There is a list of items that need to be addressed by the Playground Designer. The concrete pathway construction is underway. ******* Trustee Reim congratulated the Chamber of Commerce and the Civics for conducting very successful events in the Village. Village Administrator’s Report: Village Administrator Yamuder reminded residents of Chapter 42 of the Village Code which regulates Dog Control. All dogs must remain leashed at all times and you are required to clean up after you dog. Item # 6 – Public Comments Michael Carpenter, 50 Central Avenue, on behalf of the Pelham Preservation Society asked the Board for a timeline for responding to the presentation made to the Board approximately six weeks ago regarding the Downtown Pelham Historic District designation. Mayor Volpe responded he was in favor of drafting a letter of support in applying for the designation and he should have that available for board discussion on July 7th. Page 3 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Non-Recurring Items Item # 7 – Authorzing the Award of Insurance Coverage to PERMA for Worker’s Compensation Insurance Coverage R.J. Impastato of FOA & Son Corporation reviewed the proposals for Worker’s Compensation Coverage with the Board. After a discussion a motion was then made by Trustee Mutti and seconded by Trustee Reim to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing the Award of Insurance Coverage to PERMA for Worker’s Compensation Coverage WHEREAS, the Village of Pelham (“Village”) has been seeking Worker’s Compensation Insurance proposals to provide coverage to the Village for the period of July 1, 2015 through June 30, 2016; and WHEREAS, the Village sought to obtain Worker’s Compensation Insurance proposals through FOA and Son Insurance Corp. from PERMA, New York State Insurance Fund and New York State Workers’ Compensation Alliance submitted as follows: Insurance Company Quote PERMA $386,508.00 (if single payment for premium is made) New York State Insurance Fund $416,190.00 New York State Workers’ Comp Alliance $407,643.00 WHEREAS, based on our review of the proposals and other pertinent factors, the Village recommends awarding the Worker’s Compensation Insurance package to PERMA. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby awards Worker’s Compensation Insurance Coverage for the period of July 1, 2015 through June 30, 2016 to PERMA at a cost of Three hundred eighty six thousand five hundred eight dollars; and BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effectuate the intent of this resolution. Page 4 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 8 – Discussion on the Planning Board’s Request to Establish Escrow Accounts for the Proposed 101 Wolfs Lane Development Richard Veith, Planning Board Chair addressed the Board regarding the proposed 101 Wolfs Lane Development and the need for legal, planning, engineering, traffic and SEQRA consultants. The Planning Board would like to have a team in place and get an estimate of what the Escrow account amount should be. Trustee Kagan requested that the escrow amount be reasonable and related to the actual estimates for services reasonably anticipated by the Planning Board. Item # 9 – Presentation on Parkland Issues on Former New York, Westchester and Boston Railway Property Presented by Trustee Mutti: This item was informational only and discussed with no action taken. Hard copy on file. Attachment: \\Vopserver\general\Chris Scelza\Minutes\2015\06-16-2015\HH Parkland Designation.pdf Page 5 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 10 – Accepting a Donation for Village Beautification at the Clock Tower, Benedict Fountain Garden and Grand Staircase Garden After a brief discussion this item was tabled and will be discussed at the July 7 th meeting. Resolution to Accept a Donation for Village Beautification at the Clock Tower, Benedict Fountain Garden and Grand Staircase Garden BE IT RESOLVED, that the Board of Trustees of the Village of Pelham herein authorizes the acceptance of a donation of $997.34 for various plantings from the Pelham Preservation and Garden Society for placement at the Clock Tower, Benedict Fountain Garden and Grand Staircase Garden with thanks to the donors for their contribution to the Village of Pelham community. Page 6 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 11 – Authorizing Project Increase for Woodlands Children’s Play Area at Wolfs Lane Park After a brief discussion, pending breakdown of costs this item was tabled and will be discussed at the July 7th meeting. Resolution to Increase Project for Woodlands Children’s Play Area at Wolfs Lane Park WHEREAS, the Village Board of Trustees approved a resolution at its November 18, 2014 meeting (attached) awarding a contract to install a children’s play area in Wolf’s Lane Park at a total cost of $121,400.00; and WHEREAS, during the course of construction unforeseen field conditions were encountered necessitating modifications to the project; and WHEREAS, the Junior League of Pelham is the fiscal sponsor of the project and has agreed to raise funds sufficient to cover the additional construction work. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham herein increases the original project cost of $121,400.00 by $10,600.00 to an amount not to exceed $132,000.00. Page 7 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 12 – Authorizing an Increase to D. Ragno Landscaping’s Contract to Provide for Additional Concrete Pathways at Woodlands Children’s Play Area Village Administrator Yamuder stated this was a modification to the contract to allow for the reinforcement of the concrete pathways from 4” concrete to 8” concrete so as to support DPW vehicles performing maintenance in the coming years. A motion was then made by Trustee Ferrara and seconded by Trustee Mutti to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing an Increase to D. Ragno Landscaping’s Contract to Provide for Additional Concrete Pathways at Woodlands Children’s Play Area WHEREAS, the Village Board of Trustees approved a resolution at its June 2, 2015 meeting awarding a contract to D. Ragno Landscaping for the installation of a concrete pathway and recognition pavers at Woodlands Children’s Play Area in Wolfs Lane Park; and WHEREAS, during the course of construction unforeseen field conditions were encountered necessitating modifications to the contract. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham herein increase the original contract cost from $14,400.00 to $14,900.00; and BE IT FURTHER RESOLVED, that the Village Administrator and Mayor are authorized to take the necessary and appropriate actions to effectuate this resolution. Page 8 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 13 – Authorizing the Pelham Children’s Center Pumpkin Festival, 5K Race and Family Fun Run on October 3, 2015 A motion was made by Trustee Reim and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing the Pelham Children’s Center Pumpkin Festival, 5K Race and Family Fun Run on October 3, 2015 WHEREAS, the Pelham Children’s Center has requested permission to hold the annual Pumpkin Festival, 5K Race and Family Fun Run in the Village on Saturday, October 3, 2015; and WHEREAS, the temporary closure of certain streets is necessary in order to safely facilitate the event, and for traffic control; and WHEREAS, the Pelham Children’s Center shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance naming the Village as an additional insured in a form and amount satisfactory to the Village. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorizes the annual Pelham Children’s Center Pumpkin Festival, 5K Race and Family Fun Run on Saturday, October 3, 2015 from 7 a.m. to 10 a.m., with the 5K race beginning at 8 a.m. starting and ending at Michael Schwerner Way and Fifth Avenue and the Fun Run starting at 9 a.m. at Franklin Field, running ½ mile up Wolfs Lane and Fifth Avenue, and finishing up at Fifth Avenue and Michael Schwerner Way, with the request that Michael Schwerner Way be closed for the entire event to stage the Pumpkin Festival and games and; BE IT FURTHER RESOLVED, that the Mayor and Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate the intent of this resolution. Page 9 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 14 – Discussion on the Hazard Mitigation Plan Village Administrator Yamuder stated every 5 years the Village is required by FEMA and the New York State Division of Security and Emergency Services to update its Hazard Mitigation Plan. The Village is part of a consortium of 42 municipal partners, multiple county departments, state and federal planners, and community stakeholder organizations. The County will be submitting the draft to FEMA on June 30, 2015 for approval. Once approved the Board will need to formally adopt the plan. Mayor Volpe asked the Village Administrator to make the necessary edits and updates to the plan and re-submit to the Board at a later date. Item # 15 – Other Business Executive Director Laura Debuys of The Pelham Picture House submitted the following statement via email regarding the regrading of Wolfs Lane Park dated June 16, 2015: “Dear Mayor Volpe, I am writing to investigate the possibility of adding a regrading project for the park across from The Picture House to the end of the Junior League’s children’s playground project. The area adjacent to the playground and directly across from The Picture House has some severe dips and sinkholes that are camouflaged by the grass and therefore somewhat hazardous to anyone walking there. As you know, we have asked for permission to use the park once again for Picnic in the Park this year and this area, where we place the tent, gets significant foot traffic. Pending estimates, we would be happy to investigate helping with costs if that is an issue. We thought that time was of the essence on this request as the playground project is nearing completion and that, with the equipment and labor already in place, it might be more affordable to do it now.” Mayor Volpe requested representatives from The Pelham Picture House attend the July 7 th meeting to discuss the request. ******** Mayor Volpe mentioned the following locations will be paved beginning next week using CHIPS money: Page 10 Board of Trustees Regular Meeting Tuesday, June 16, 2015 1st Avenue from Lincoln Avenue to the Hutchinson River Parkway Entrance Pelhamdale Avenue from Willow Avenue North (SB) 1st Street from Pelhamdale Avenue to Highbrook Avenue Highbrook Avenue from Washington to 1st Street 6th Street from 1st Avenue to 2nd Avenue All of Oak Avenue 7th Street from 4th Avenue to 5th Avenue Mayor Volpe asked the rest of the Board to consider appropriating additional funds from fund balance to take care of all the red streets on the paving spreadsheet. After further discussion a motion was then made by Trustee Kagan and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of five in favor, Trustee Reim was opposed. Trustee Cassidy was absent. Resolution to Approve Additional Funding for Paving BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby approves the amount necessary to finish the red items on the Department of Public Works Paving spreadsheet in an amount not to exceed $150,000.00 subject to the condition that it be bid under the Intermunicipal Agreement and paid for through the agreement with the City of New Rochelle. Page 11 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Recurring Items Item # 16 – Authorizing Budget Transfers for Fiscal Year 2014/15 Village Administrator Yamuder and Assistant to the Village Administrator Scelza led the Board through the 2014/15 year end budget transfers and amendments as requested by Finance Director Shirely Brown. After a discussion a motion was then made by Trustee Mutti and seconded by Trustee Marty to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing Budget Amendments and Transfers for Fiscal Year 2014/15 WHEREAS, pursuant to the provisions of § 5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing; and WHEREAS, in all cases, there are sufficient unexpended balances in other appropriation accounts, excess revenues or fund balances available to cover the transfers. NOW, THEREFORE, BE IT RESOLVED, that pursuant to New York State Village Law § 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2014/15 Budget by making the following amendments and transfers. Page 12 Board of Trustees Regular Meeting Tuesday, June 16, 2015 2014/15 BUDGET AMENDMENTS AND TRANSFERS - BOARD MEETING JUNE 16, 2015 2014/15 BUDGET AMENDMENTS To: GENERAL FUND From: GENERAL FUND A.1640.451 Central Garage - Vehicle Repairs $ 7,187 A.2680 Insurance Recoveries $ 7,187 A.3120.121 Police Department - Special Assignment $ 7,685 A.2772 Refund for Personnel Services $ 7,685 A.3410.451 Fire Department - Vehicle Repairs $ 31,967 A.4000 Appropriated Fund Balance $ 31,967 A.5110.201 Street Maintenance - Equipment $ 23,756 A.4000 Appropriated Fund Balance $ 23,756 A.5112.400 Permanent Improvements - Contractual $ 3,500 A.2690 Other Compensation for Losses $ 3,500 A.8560.479 Community Environment - Plantings $ 3,183 A.2705 Gifts and Donations $ 3,183 2014/15 BUDGET AMENDMENTS To: WATER FUND From: WATER FUND F.8320.422 Source of Supply - Purchase of Water $ 107,271 F.4000 Appropriated Fund Balance $ 107,271 2014/15 BUDGET TRANSFERS To: GENERAL FUND From: GENERAL FUND A.3120.101 Police Department - Personnel Services $ 127,224 A.1990.990 Contingency $ 154,615 A.3120.120 Police Department - Overtime $ 17,903 A.1930.930 Judgements and Claims $ 36,037 A.3120.122 Police Department - Comp. Absences $ 727 $ 190,652 A.3120.130 Police Department - Holiday Pay $ 6,754 A.3120.135 Police Department - Super Holiday $ 926 A.3120.153 Police Department - Respone Time Trng. $ 94 A.9015.915 Employee Benefits - Police & Fire Retire. $ 37,024 $ 190,652 A.1010.415 Board of Trustees - Materials & Supplies $ 36 A.1010.499 Board of Trustees - Videographer $ 181 A.1210.440 Mayor - Miscellaneous Expenses $ 95 A.1325.481 Treasurer - GASB Compliance Cont. Exp. $ 50 $ 181 A.1420.405 Law - Periodicals $ 183 A.1420.400 Law - Contractual Services $ 803 A.1440.400 Engineering - Contractual Services $ 620 $ 803 A.1620.415 Law - Periodicals $ 23 A.1620.401 Village Hall - Computer Services $ 570 A.1620.424 Engineering - Contractual Services $ 547 $ 570 A.1640.422 Central Garage - Utilities $ 5,028 A.1640.411 Central Garage - Fuel $ 10,690 A.1640.451 Central Garage - Vehicle Repairs $ 5,662 $ 10,690 A.1900.920 Special Items - Municipal Association Due $ 125 A.1620.201 Village Hall - Equipment $ 1,056 A.1950.950 Taxes on Village Property $ 158 A.1950.952 Web Site Design $ 773 $ 1,056 A.3120.200 Police Department - Vehicle Purchase $ 5,792 A.3120.201 Police Department - Equipment $ 5,792 A.3120.461 Police Department - Uniform Expenses $ 3,623 A.3120.453 Police Department - Equip. Maint. $ 3,623 A.3320.401 On Street Parking - Computer Services $ 1,705 A.3320.403 On Street Parking - Muni Meter $ 1,705 A.3410.120 Fire Department - Overtime $ 59,559 A.3410.101 Fire Department - Personnel Serv. $ 51,000 A.3410.121 Fire Department - Overtime (Training) $ 10,822 A.3410.103 Fire Department - Longevity $ 1,600 $ 70,381 A.3410.130 Fire Department - Holiday Pay $ 7,781 A.3410.135 Fire Department - Attendance Bon $ 10,000 $ 70,381 A.3410.422 Fire Department - Utilities $ 2,487 A.3410.201 Fire Department - Equipment $ 1,025 A.3410.424 Fire Department - Building Maintenance $ 1,200 A.3410.417 Fire Department - Training $ 1,351 A.3410.453 Fire Department - Equipment Maintenance $ 1,757 A.3410.418 Fire Department - Fire Prevention $ 1,104 A.3410.454 Fire Department - Radio Repair $ 840 A.3410.423 Fire Department - Heating Oil $ 1,779 $ 6,284 A.3410.452 Fire Deparment - Building Repairs $ 1,025 $ 6,284 A.5110.400 Street Maintenance - Contractual Expense $ 7,500 A.8140.400 Storm/Sanitary Sewers - Contra. $ 7,500 A.5110.415 Street Maintenance - Material & Supplies $ 10,246 A.8140.400 Storm/Sanitary Sewers - Contra. $ 17,506 A.5142.415 Snow Removal - Material & Supplies $ 455 A.8140.120 Storm/Sanitary Sewers - Overtime $ 725 A.5182.415 Street Lights - Materials & Supplies $ 523 $ 18,231 A.5989.415 Traffic Maintenance - Material & Supplies $ 453 A.5989.453 Traffic Maintenance - Equipment Maint. $ 4,855 A.8140.415 Storm/Sanitary Sewers - Materials & Supp $ 1,155 A.8560.415 Community Environment - Material & Supp $ 544 $ 18,231 A.5142.120 Snow Removal - Overtime $ 1,936 A.8140.120 Storm/Sanitary Sewers - Overtime $ 1,961 A.8310.103 Water Administration - Longevity $ 1 A.8310.120 Water Administration - Overtime $ 24 $ 1,961 A.8160.409 Refuse & Garbage - Collection Services $ 20,409 A.8140.400 Storm/Sanitary Sewers - Contract $ 5,429 A.8160.409 Refuse & Garbage - Collection Services $ 3,335 A.8160.491 Refuse & Garbage - Recycling $ 18,315 $ 23,744 $ 23,744 A.9010.920 Employee Benefits - Employee Retirement $ 13,733 A.9030.935 Employee Benefits - Social Security $ 44,551 A.9015.915 Employee Benefits - Police & Fire Retire. $ 27,937 A.9050.955 Employee Benefits - Unemployment Ins. $ 2,881 $ 44,551 Grand Total of General Fund Transfers $ 387,724 Grand Total of General Fund Transfers $ 387,724 2014/15 WATER FUND To: WATER FUND From: WATER FUND F.8310.484 Water Administration - Labs & Billing $ 676 F.83410.415 Water Administration - Material & Supplies $ 676 F.8320.422 Source of Supply - Purchase of Water $ 9,818 F.1440.400 Water Administration - Material & Supplies $ 3,315 F.8310.201 Water Administration - Equipment $ 1,000 F.8310.400 Water Administration - Contract Sys Cert $ 1,190 F.8340.415 Transmission & Distribution - Material $ 4,313 $ 9,818 Grand Total of Water Fund Transfers $ 10,494 Grand Total of Water Fund Transfers $ 10,494 Page 13 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 17 – Authorizing Budget Amendments for Fiscal Year 2015/16 Village Administrator Yamuder and Assistant to the Village Administrator Scelza led the Board through the 2015/16 budget amendments as requested by Finance Director Shirely Brown. After a discussion a motion was then made by Trustee Mutti and seconded by Trustee Reim to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing Budget Amendments for Fiscal Year 2015/16 WHEREAS, pursuant to the provisions of § 5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing; and WHEREAS, in all cases, there are sufficient unexpended balances in other appropriation accounts, excess revenues or fund balances available to cover the transfers. NOW, THEREFORE, BE IT RESOLVED, that pursuant to New York State Village Law § 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2015/16 Budget by making the following amendments. Page 14 Board of Trustees Regular Meeting Tuesday, June 16, 2015 2015/16 BUDGET AMENDMENTS - BOARD MEETING JUNE 16, 2015 2014/15 BUDGET AMENDMENTS To: GENERAL FUND From: GENERAL FUND A.4000 Appropriated Fund Balance $ 23,756 A.5110.201 Street Maintenace - Equipment $ 23,756 A.1230.101 Village Administrator - Personnel Services $ 6,114 A.4000 Appropriated Fund Balance $ 6,114 Grand Total General Fund $29,780 Grand Total General Fund $29,780 2014/15 BUDGET AMENDMENTS To: CAPITAL FUND From: CAPITAL FUND H.5110.203 CHIPS - Road Resurfacing $ 420 H.3501 State Aid - CHIPS $ 420 H.5110.203.1 CHIPS - Extreme Weather Recovery $ 14,695 H.3501 State Aid - CHIPS $ 14,695 H.8510.400.1 Wolfs Lane Park Playground $ 10,600 H.2705 Gits and Donations $ 10,600 Grand Total Capital Fund $ 25,715 Grand Total Capital Fund $ 25,715 Page 15 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 18 – Authorizing the Accounts Payable Trustee Reim is auditing the Accounts Payable. After a brief discussion a motion was made by Trustee Kagan and seconded by Trustee Marty to approve the resolution. The vote was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Resolution Authorizing the Accounts Payable WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $104,921.18 Water Fund $63,139.32 Capital Projects Fund $0.00 Trust and Agency Fund $350.00 CD NYS Main Street Fund $0.00 H3 Fund $0.00 TE Expand Trust Fund $959.74 Grand Total $169,370.24 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Attachment: \\Vopserver\general\Chris Scelza\Agendas\2015\06-16-15\Accounts Payable Voucher Detail Report 061615.pdf Page 16 Board of Trustees Regular Meeting Tuesday, June 16, 2015 Item # 19 – Authorizing the Minutes of: May 5, 2015, May 19, 2015 and June 2, 2015 Tabled until the July 7th meeting. Item # 20 – Adjournment to Executive Session A motion was then made by Trustee Marty with a second by Trustee Reim to adjourn the public portion of the Board meeting at 9:50 pm and go into Executive Session to discuss two labor relation matters after which time the Board would adjourn for the evening. The motion was approved by a vote of six in favor, none opposed. Trustee Cassidy was absent. Respectfully submitted, Christopher Scelza Assistant to the Village Administrator Page 17