Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES SPECIAL MEETING WEDNESDAY, APRIL 26, 2017, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Public Comments # Agenda Items: Non-Recurring Items 5. Fiscal Year 2017-18 Budget Adoption (All Resolutions) Adopted Recurring Items 6. Adjournment to Executive Session Approved Next Regularly Scheduled BOT Meeting: Tuesday, May 2, 2017 Tuesday, May 16, 2017 All meetings start at 8:00 p.m. unless otherwise noted *The Agenda is subject to change.* Board of Trustees Special Meeting Wednesday, April 26, 2017 Item # 1 – Meeting called to order: The special meeting of the Board of Trustees was called to order by Mayor Volpe at 7:30 p.m. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Present were Trustees Ferrara, Kagan, Mullen, Reim, Reinke and Spira-Cohen. Also present was Assistant to the Village Administrator Scelza. Village Administrator Yamuder was absent. Item # 4 – Public Comments There were no public comments. Page 2 Board of Trustees Special Meeting Wednesday, April 26, 2017 Non-Recurring Items Item # 5 – Fiscal Year 2017-18 Budget Adoption (All Resolutions) Budget Resolution (A) Resolution Amending and Revising the Tentative 2017-18 Village Budget for Finalization as Adopted Budget Whereas, the Village Board of Trustees has met at the times and place specified in the Notice of Public Hearing on the proposed budget and heard all persons desiring to be heard thereon; and, subsequently consulted with the appropriate Village officials on the contents thereof and determined that certain modifications would be desirable; and Whereas, the budget was reviewed and amended at Budget Work Sessions held on March 22, 2017, March 23, 2017 and March 27, 2017 and at Budget Public Hearings on April 4, 2017 and April 18, 2017 and at a Special Budget Meeting on April 26, 2017. Now, therefore, be it resolved, that the Tentative Budget be amended and revised as follows: Motion by: Trustee Reim Seconded by: Trustee Ferrara Vote: 7-0 Summary of Changes to FY2017-18 Tentative Budget Budget changes through: April 26, 2017 Expenses Review Page Acct # Detail Proposed Revised Change Date # 3/23/2017 22 A.1640.411 Central Garage - Vehicle 75,000 70,000 5,000 Fuel, Oil & Grease 3/23/2017 22 A.1640.422 Central Garage - Utilities 18,000 15,000 3,000 3/23/2017 32 A.5110.135 Street Maintenance - 10,000 7,500 2,500 Vacation Buyback 3/23/2017 32 A.5110.136 Street Maintenance - 5,000 3,500 1,500 Unused Sick Pay 3/23/2017 32 A.5110.201 Street Maintenance - 7,500 6,000 1,500 Equipment 3/23/2017 33 A.5142.415 Snow Removal - 60,000 55,000 5,000 Materials & Supplies Page 3 Board of Trustees Special Meeting Wednesday, April 26, 2017 (Salt) 3/23/2017 34 A.5989.201 Traffic - Equipment 12,000 5,000 7,000 3/23/2017 34 A.5989.400 Traffic - Contractual 4,500 5,000 -500 Expenses 3/23/2017 34 A.5989.415 Traffic - Materials and 20,000 15,000 5,000 Supplies 3/23/2017 35 A.7110.107 Parks - Seasonal Help 25,000 22,500 2,500 3/23/2017 36 A.8140.120 Storm/Sanitary Sewers - 5,000 2,000 3,000 Overtime 3/23/2017 37 A.8140.400 Storm/Sanitary Sewers - 50,000 45,000 5,000 Contractual Expenses 3/23/2017 38 A.8560.400 Community Environment - 35,000 32,500 2,500 Contractual Expenses 3/23/2017 38 A.8560.480 Community Environment - 1,000 0 1,000 Tree Placement 3/23/2017 38 A.8560.415 Community Environment - 1,000 1,500 -500 Materials & Supplies 0 3/23/2017 29 A.3410.201 Fire Department - 25,600 22,000 3,600 Equipment 3/23/2017 29 A.3410.405 Fire Department - 100 0 100 Periodicals 3/23/2017 29 A.3410.408 Fire Department - Medical 6,500 5,000 1,500 Exams 3/23/2017 29 A.3410.417 Fire Department - 9,000 4,500 4,500 Training Expenses 3/23/2017 30 A.3410.451 Fire Department - Truck 15,000 12,000 3,000 Repair 0 3/24/2017 16 A.1010.499 Board of Trustees - 1,250 750 500 Videographer 3/24/2017 20 A.1440.415 Engineering - Materials & 200 0 200 Supplies 3/24/2017 23 A.1930.930 Judgements & Claims 60,000 45,000 15,000 3/24/2017 37 A.8160.409 Refuse & Garbage - 652,500 622,500 30,000 Collection Services Contra 3/24/2017 40 A.9030.935 Employee Benefits - 525,000 520,000 5,000 Social Security 0 3/27/2017 31 A.3620.400 Safety Inspection - Code 8,290 2,000 6,290 Enforcement Software Page 4 Board of Trustees Special Meeting Wednesday, April 26, 2017 3/27/2017 28 A.3410.120 Fire Department - 225,000 153,000 72,000 Personnel Services Overtime 3/27/2017 28 A.3410.120.1 Fire Department - 0 47,000 -47,000 Callback Overtime NEW LINE 3/27/2017 26 A.3120.201 Police Department - 22,000 20,000 2,000 Equipment 3/27/2017 26 A.3120.202 Police Department - 1,500 0 1,500 Equipment (Furniture) 3/27/2017 27 A.3120.453 Police Department - 21,000 17,500 3,500 Equipment Maintenance 3/27/2017 29 A.3410.408 Fire Department - Medical 5,000 3,850 1,150 Exams 3/27/2017 29 A.3410.417 Fire Department - 4,500 5,700 -1,200 Training Expenses 3/28/2017 21 A.1620.401 Village Hall - Computer & 20,000 9,000 11,000 Equipment Services 3/28/2017 21 A.1620.401.1 Village Hall - Payroll 0 11,000 -11,000 Processing Charges 3/28/2017 40 A.9030.935 Employee Benefits - 520,000 355,000 165,000 Social Security 3/28/2017 24 A.1990.990 Contigency 127,000 112,537 14,463 Non- 17 A.1230.101 Village Administrator - 140,044 142,145 -2,101 Union Personnel Services Salaries 17 A.1230.101 Asst to Village 45,450 46,132 -682 Administrator - Personnel Services 3/28/2017 18 A.1325.101 Village Treasurer - 69,023 70,058 -1,035 Personnel Services 3/28/2017 18 A.1325.101 Village Treasurer - 50,559 51,317 -758 Personnel Services 3/28/2017 18 A.1325.101 Village Treasurer - 46,319 47,014 -695 Personnel Services 3/28/2017 19 A.1410.101 Village Clerk - Personnel 66,079 67,070 -991 Services 3/28/2017 25 A.3120.101 Police Department - 161,255 163,674 -2,419 Personnel Services (Chief) 3/28/2017 25 A.3120.101 Police Department - 133,825 135,832 -2,007 Personnel Services (Lt.) 3/28/2017 25 A.3120.104 Police Department - 15,439 15,671 -232 Page 5 Board of Trustees Special Meeting Wednesday, April 26, 2017 Clerical P/T 3/28/2017 28 A.3410.101 Fire Department - 137,500 139,562 -2,062 Personnel Services (Chief) 3/28/2017 Various Per. Serv. General 103,609 105,163 Accts Foreman +$1,554 3/28/2017 31 A.5110.101 Street Maint. General 15,541 15,774 -233 Foreman (15%) 3/28/2017 35 A.7110.101 Parks General Foreman 51,805 52,582 -777 (50%) 3/28/2017 36 A.8140.101 Storm Sewer General 10,361 10,516 -155 Foreman (10%) 3/28/2017 38 A.8170.101 Street Cleaning General 25,902 26,291 -389 Foreman (25%) 3/28/2017 24 A.1990.990 Contingency 112,537 98,000 14,537 CHANGES MADE TO PRELIMINARY BUDGET AFTER 0 CLOSE OF PUBLIC HEARINGS 4/26/2017 A.9030.935 Employee Benefits - 355,000 520,000 -165,000 Social Security 4/26/2017 A.1010.415 Board of Trustees - 500 400 100 Materials and Supplies 4/26/2017 A.1010.499 Board of Trustees - 750 700 50 Videographer 4/26/2017 A.1210.440 Mayor - Miscellaneous 4,000 3,000 1,000 Expenses 4/26/2017 A.1230.201 Village Administrator - 500 400 100 Equipment 4/26/2017 A.1230.404 Village Administrator - 2,500 1,500 1,000 Professional Dues 4/26/2017 A.1230.440 Village Administrator - 50 0 50 Miscellaneous Expenses 4/26/2017 A.1230.470 Village Administrator - 3,650 2,500 1,150 Training Expenses 4/26/2017 A.1325.415 Village Treasurer - 500 400 100 Materials and Supplies 4/26/2017 A.1325.440 Village Treasurer - 250 0 250 Miscellaneous Expenses 4/26/2017 A.1325.481 Village Treasurer - GASB 10,500 9,000 1,500 & Other Contracts 4/26/2017 A.1355.406 Assessment - Postage 2,000 1,800 200 Expenses 4/26/2017 A.1355.415 Assessment - Materials 800 700 100 Page 6 Board of Trustees Special Meeting Wednesday, April 26, 2017 and Supplies 4/26/2017 A.1410.201 Village Clerk - Equipment 400 350 50 4/26/2017 A.1410.407 Village Clerk - Notices 2,500 2,000 500 4/26/2017 A.1410.408 Village Clerk - Records 4,000 2,500 1,500 Management 4/26/2017 A.1410.470 Village Clerk - 250 200 50 Professional Training 4/26/2017 A.1440.400 Engineering - Contractual 15,000 10,000 5,000 Expenses 4/26/2017 A.1620.201 Village Hall - Equipment 5,000 4,000 1,000 4/26/2017 A.1620.406 Village Hall - Postage 4,500 3,500 1,000 Expenses 4/26/2017 A.1620.415 Village Hall - Materials 7,000 6,000 1,000 and Supplies 4/26/2017 A.1620.422 Village Hall - Utilities 7,000 6,500 500 4/26/2017 A.1640.201 Central Garage - 3,000 2,500 500 Equipment 4/26/2017 A.1640.411 Central Garage - Vehicle 70,000 60,000 10,000 Fuel, Oil & Grease 4/26/2017 A.1640.415 Central Garage - 65,000 57,500 7,500 Materials and Supplies 4/26/2017 A.1640.451 Central Garage - Vehicle 15,000 12,500 2,500 Repairs 4/26/2017 A.1640.453 Central Garage - 3,000 2,500 500 Equipment Maintenance 4/26/2017 A.1930.930 Judgements & Claims 45,000 20,000 25,000 4/26/2017 A.1910.910 General Liability 210,000 200,000 10,000 Insurance 4/26/2017 A.1989.401 Employee Benefits 3,500 2,500 1,000 Contractual (ACA Reporting) 4/26/2017 A.3120.201 Police Department - 20,000 17,000 3,000 Equipment 4/26/2017 A.3120.403 Police Department - Pistol 1,500 1,000 500 Range Training Expenses 4/26/2017 A.3120.406 Police Department - 2,000 1,500 500 Medical Testing 4/26/2017 A.3120.415 Police Department - 19,750 17,500 2,250 Materials and Supplies 4/26/2017 A.3120.416.1 Police Department - 2,000 1,000 1,000 Education (Non-Union) 4/26/2017 A.3120.417 Police Department - Dare 1,000 1,000 0 Page 7 Board of Trustees Special Meeting Wednesday, April 26, 2017 4/26/2017 A.3120.417.1 Police Department - 4,000 3,500 500 Training Expenses 4/26/2017 A.3120.422 Police Department - 7,500 7,000 500 Utilties 4/26/2017 A.3120.424 Police Department - 5,000 4,500 500 Maintenance of HQ 4/26/2017 A.3120.440 Police Department - 8,000 6,000 2,000 Miscellaneous Expenses 4/26/2017 A.3120.449 Police Department - K9 2,500 2,250 250 Expenses 4/26/2017 A.3120.453 Police Department - 17,500 15,000 2,500 Maintenance of Equipment 4/26/2017 A.3320.201 On-Street Parking - 7,500 6,000 1,500 Equipment 4/26/2017 A.3320.401 On-Street Parking - 45,000 42,000 3,000 Computer Services 4/26/2017 A.3320.403 On-Street Parking - Multi 7,200 6,000 1,200 Space Meter Expenses 4/26/2017 A.3320.421 On-Street Parking - Data 500 400 100 Service 4/26/2017 A.3410.201 Fire Department - 22,000 20,000 2,000 Equipment 4/26/2017 A.3410.415 Fire Department - 6,000 5,500 500 Materials and Supplies 4/26/2017 A.3410.417 Fire Department - 5,700 5,200 500 Training Expenses 4/26/2017 A.3410.418 Fire Department - Fire 1,500 1,000 500 Prevention Supplies 4/26/2017 A.3410.422 Fire Department - Utilities 10,000 9,000 1,000 4/26/2017 A.3410.423 Fire Department - Heating 10,000 9,000 1,000 Oil 4/26/2017 A.3410.424 Fire Department - 10,000 9,000 1,000 Building Maintenance 4/26/2017 A.3410.451 Fire Department - Truck 12,000 11,000 1,000 Repair 4/26/2017 A.5110.400 Street Maintenance - 20,000 17,000 3,000 Contractual Expenses 4/26/2017 A.5110.415 Street Maintenance - 40,000 35,000 5,000 Materials and Supplies 4/26/2017 A.5182.400 Street Lighting - Contract 4,000 3,000 1,000 Page 8 Board of Trustees Special Meeting Wednesday, April 26, 2017 4/26/2017 A.5182.415 Street Lighting - Materials 20,000 18,000 2,000 and Supplies 4/26/2017 A.5989.400 Traffic - Contractual 5,000 4,500 500 Expenses 4/26/2017 A.5989.415 Traffic - Materials and 15,000 13,500 1,500 Supplies 4/26/2017 A.5989.453 Traffic - Maintenance of 13,000 10,000 3,000 Equipment 4/26/2017 A.7110.415 Parks - Materials and 1,000 500 500 Supplies 4/26/2017 A.8140.400 Storm/Sanitary Sewers - 45,000 40,000 5,000 Contractual Expenses 4/26/2017 A.8140.415 Storm/Sanitary Sewers - 5,000 3,500 1,500 Materials and Supplies 4/26/2017 A.8560.415 Community Environment - 1,500 1,000 500 Materials & Supplies 4/26/2017 A.9030.935 Employee Benefits - 520,000 495,000 25,000 Social Security 4/26/2017 A.9050.955 Employee Benefits - 4,000 1,000 3,000 Unemployment Insurance 4/26/2017 A.9060.960 Employee Benefits - 2,172,000 2,130,000 42,000 Health Insurance 4/26/2017 A.8160.410 Refuse & Garbage - 82,000 80,000 2,000 Dumping Fees 4/26/2017 A.8160.491 Refuse & Garbage - 43,000 41,500 1,500 Recycling Expenses Fiscal Year 2017-18 Tentative Budget: $14,522,682 $356,604 Budget and Tax FY2016-17 Adopted FY17-18 $ Chg Yr- % Rate Change Budget Prelim Yr Increase Expenditures and $13,890,744 $14,166,078 $275,334 1.982% Transfers…………………… Real Property Tax $10,627,080 $10,787,458 $160,378 1.509% Levy………………..………. Amount to comply with $10,787,988 $160,908 1.514% Allowable Tax Cap (w/out $86,317 carryover Under/Over $(530) from FY2016-17) cap……… Page 9 Board of Trustees Special Meeting Wednesday, April 26, 2017 Revenues Review Page Acct # Detail Proposed Revised Change Date # 3/22/2017 1 A.1090 Interest & Penalties on 27,500 30,000 2,500 Property Taxes 3/22/2017 2 A.1130 Utilities Gross Receipts 130,000 125,000 -5,000 Tax 3/22/2017 2 A.1255 Village Clerk Fees 1,000 1,500 500 3/22/2017 3 A.1560 Safety Inspection 17,500 20,000 2,500 Fees/Cos 3/22/2017 3 A.1720 Parking Permit Fees 375000 395,000 20,000 3/22/2017 5 A.2401 Interest & Earnings 6,000 15,000 9,000 3/22/2017 6 A.2410 Rental Income 117,500 120,000 2,500 3/22/2017 7 A.2560 Street Opening Permits 35000 50,000 15,000 3/22/2017 7 A.2590 Building Permits 155,000 162,500 7,500 3/22/2017 7 A.2590.1 Electrical & Plumbing 30,000 37,500 7,500 Permits 3/22/2017 7 A.2610 Fines & Forefeited Bail 375,000 390,000 15,000 3/22/2017 9 A.2680 Insurance Recoveries 40,000 20,000 -20,000 3/23/2017 12 A.3005 Mortgage Tax 150,000 190,000 40,000 3/27/2017 3 A.2590.3 Operating Permits - 20,000 20,000 0 0 0 0 Total Changes 117,000 Orig. Amount raised by 11,426,062 10,787,458 638,604 taxes Revenues Other than 3,096,620 3,213,620 taxes **Appropriated Fund 0 165,000 165,000 Balance** Total Taxes and Revenues & App.Fund 14,522,682 14,166,078 Bal Page 10 Board of Trustees Special Meeting Wednesday, April 26, 2017 Budget Resolution (B) Resolution Adopting a Budget for the Fiscal Year Commencing June 1, 2017 and Ending May 31, 2018 Making Appropriations for the Conduct of the Village Government and Establishing the Rates of Compensation for Officers and Employees for Such Period. Whereas, the Village Board of Trustees has met at the time and place of April 4, 2017 and April 18, 2017, as specified in the Notice of Public Hearing on the tentative budget and heard all persons desiring to be heard thereon; and Whereas, the Tentative Budget has been amended as specified in Budget Resolution (A). Now, therefore, be it resolved, that the budget as amended at Budget Work Sessions held on March 22, 2017, March 23, 2017 and March 27, 2017 and as presented at the Budget Public Hearings on April 4, 2017 and April 18, 2017 and at a Special Budget Meeting on April 26, 2017 as hereinafter set forth is hereby adopted and the salaries and wages stated in the Salary Schedule of the budget are fixed at the amounts shown and are effective June 1, 2017, unless provided for by other means. Motion by: Trustee Reinke Seconded by: Trustee Mullen Vote: 7-0 Budget Resolution (C) Resolution Levying the 2017 Village Tax, Establishing the Tax Rate and Fixing Dates of Payment Note: In accordance with § 1420 of the Real Property Tax Law, upon completion of the budget, but not later than May 15th, the Board of Trustees shall determine and levy the tax for the ensuing fiscal year. Whereas, pursuant to § 5-508 of the New York State Village Law, the Board of Trustees has adopted the Village Budget for the fiscal year commencing June 1, 2017 and ending May 31, 2018; and Whereas, such budget as adopted establishes a general Village Tax Levy of $10,787,548.00 for this period. Now, therefore, be it resolved, that there are levied and assessed the sum of $10,787,548.00 against all taxable real property and special franchise in the Village, pursuant to this budget, as adopted, and the 2017 Village Tax Rate is set at $7.5399345 per thousand dollars of assessed valuation for Homestead Properties and $10.7237616 per thousand dollars of assessed valuation for Non-Homestead Properties. The Receiver of Taxes for the Town of Pelham is hereby authorized and directed to extend and carry out upon the 2017 tax roll the amount to be levied against each parcel of real property and each special franchise shown thereon; and Page 11 Board of Trustees Special Meeting Wednesday, April 26, 2017 Be it further resolved, that pursuant to § 1432 of the Real Property Tax Law, taxes levied as aforesaid are due June 1st, and payable by June 30, 2017, and the dates and rates of interest shall be set as follows: Motion by: Trustee Reim Seconded by: Trustee Mullen Vote: 7-0 Payment Due: June 1, 2017 From June 1, 2017 to June 30, 2017 – No Interest On July 1, 2017 – 5% will be added and 1% additional on the first day of each month thereafter until paid. Budget for the Village of Pelham for the Fiscal Year June 1, 2017 to May 31, 2018 General Fund: General Government Support $1,200,909.00 Public Safety $5,860,553.00 Transportation $432,571.00 Culture and Recreation $363,405.00 Home and Community Services $1,098,883.00 Employee Benefits $4,776,209.00 Deb Service $433,548.00 Transfer to Capital Fund $0.00 Total $14,166,078.00 Less Estimated Revenue $3,378,620.00 Tax Levy $10,787,458.00 Assessed Valuation: Homestead $1,180,452,547.00 Tax Rate Per Thousand: Homestead $7.5399345 Assessed Valuation: Non-Homestead $175,957,270.00 Tax Rate Per Thousand: Non-Homestead $10.7237616 The total amount of local assistance to the General Fund anticipated to be received from the State of New York during the Fiscal Year 2017-18 $73,154.00 PLEASE NOTE: It is the taxpayer’s responsibility to remember the due date of the tax payment – June 1, 2017 payable without interest until June 30, 2017 Page 12 Board of Trustees Special Meeting Wednesday, April 26, 2017 SENIOR CITIZENS: You may be eligible for tax exemption if you are age 65 and over. For more information, please call or write: Town Receiver of Taxes or Town Tax Assessor 34 5th Avenue 34 5th Avenue PELHAM, NY 10803 PELHAM, NY 10803 914-738-1642 914-738-2878 THIRD PARTY NOTIFICATION Under New York State Law (Chapter 758, Laws of 1986) if you are either 65 years of age or older or disabled and own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notice of unpaid taxes until further notice. Applications may be obtained in person from the Tax Office, 34 5th Avenue, Pelham, New York 10803 or by mail if you include with your request a self-addressed stamped envelope. Applications for third party notification must be filed with the Receiver of Taxes no later than June 1, 2017. TAX SCHEDULE JANUARY: Second Half School Taxes Town of Pelham APRIL: Town Taxes Town of Pelham JUNE: Village Taxes are due w/o interest by June 30th To: Village of Pelham (Town Receiver of Taxes) SEPTEMBER: First Half School Taxes Town of Pelham The data used to calculate real property taxes due is shown in Appendix 4 of the 2017-18 Village of Pelham Budget. The Village of Pelham, Assessed under Full Valuation by the Town of Pelham, shall submit assessment information in compliance with the applicable Section of the Real Property Tax Law. If you feel your assessment is too high, you have the right to seek a reduction in the future. Applications for challenging your assessment and a copy of the booklet “How to File a Complaint about Your Assessment” are available at the Assessment Office. Page 13 Board of Trustees Special Meeting Wednesday, April 26, 2017 Any tax questions can be answered by calling the Town of Pelham Tax Assessor at 738-2878 or the Town of Pelham Receiver of Taxes at 738-1642 for Village, School or Town tax information. Budget Resolution (D) 2017-18 Village of Pelham Budget Authorization for Investments Be it resolved, that the Village Administrator/Treasurer or Interim Village Administrator/Treasurer, if appointed and/or Deputy Village Treasurer, during the fiscal year beginning June 1, 2017 are authorized to invest monies not needed for immediate expenditure in accordance with the provisions of the General Municipal Law, the Local Finance Law and the Village’s Investment Policy. Motion by: Trustee Kagan Seconded by: Trustee Ferrara Vote: 7-0 Budget Resolution (E) 2017-18 Village of Pelham Budget Resolution Authorizing the Levy and Collection of Additional Taxes upon Termination of Exempt Status Be it resolved, that the Town Assessor and Receiver of Taxes, during the fiscal year beginning June 1, 2017 are authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law. Motion by: Trustee Ferrara Seconded by: Trustee Reinke Vote: 7-0 Page 14 Board of Trustees Special Meeting Wednesday, April 26, 2017 Recurring Items Item # 6 – Adjournment to Executive Session The public portion of the Board meeting was adjourned at 8:30 pm to enter into Executive Session to discuss one personnel matter after which time the Board would adjourn for the evening. Respectfully submitted, Christopher Scelza Assistant to the Village Administrator Page 15