Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, DECEMBER 11, 2018, 8:00 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Minutes 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Presentation on a Proposed Mixed-Use Building at 139 Fifth Avenue 9. Discussion on Changing Date of Local Election 10. Discussion on Sexual Harassment Policy 11. Resolution Approving Request for Vacation Buy-Back 12. Resolution Designating Webster Bank, N.A. as a Depository of Village Funds 13. Resolution Authorizing Memorandum of Understanding between the County of Westchester and the Village of Pelham Providing Remote Access to Westchester Records Online Maintained by the Westchester County Clerk 14. Other Business Recurring Items 15. Authorizing Budget Amendments and Transfers for Fiscal Year 2018-19 16. Authorizing Accounts Payable 17. Authorizing the Minutes of: September 25, 2018 and October 9, 2018 18. Adjournment to Executive Session Next Regularly Scheduled BOT Meetings: Tuesday, January 8, 2019 Tuesday, January 22, 2019 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 8:00 pm. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Volpe ☒ ☐ ☐ Trustee Ferrara ☒ ☐ ☐ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Mullen ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Village Attorney Smith ☐ ☒ ☐ Mayor’s Report: Mayor Volpe said many residents probably saw on social media and the press reports about a young man in Pelham who was missing from his family. Mayor Volpe reported that the young man had been safely returned to his family and all is well. He said that he, along with Administrator Small and a number of our department representatives met with the Board of Education representatives with respect to very early planning and scoping of the new Hutchinson school. He said that everyone involved wants to try to coordinate this to get ahead of the curve and it all went very well. He thanked the Board of Education for sending representatives to the meeting. He said that tomorrow night, December 12th, the Village holiday party will be at Sergio's. He went on to say that Thursday night, December 13th, the Village is hosting the Westchester Municipal Officials Association meeting at Baci’s, with a presentation by Peter Baynes from NYCOM. He reported that he and Trustee Eldahry had the pleasure of going to the Senior Center meeting, where they had the good fortune of seeing Assemblywoman Amy Paulin, who swore in the new Board members of the Senior Center. Mayor Volpe finished by wishing everyone a happy, healthy, and safe holiday. Page 2 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Trustees’ Report: Trustee Ferrara gave a quick update of the sewage issue at Colonial School. She said that Assistant Village Administrator Scelza has been working with an engineering firm to assess the sewage line that connects to the school. She said that the actual work for the assessment would be done the week during Christmas break when the kids are out of school. She wanted any parents who have concerns to know the Village is looking into it and Mr. Scelza would have a better idea of what's going on with the sewage line after the school break. Deputy Mayor Kagan wanted to thank the Building Department, the Department of Public Works and Joe Senerchia, Superintendent of Buildings and Public Works, for responding very quickly and fixing a leaking sewer pipe that was on Cliff and Second causing an icing condition. He reported that he and Administrator Small met with the PBA, the Policeman's Benevolent Association, yesterday in the hopes of working towards securing a long-term labor agreement. Trustee Eldahry wanted to thank Village of Pelham resident Catherine Fagbiero who sent her an email with a picture of a tree that was planted by the Village of Pelham, through the my VOP app, a project headed by Trustee Mullen. She said hopefully, the picture will be put up online for everyone to see. Trustee Mullen said residents on Loring Avenue had reported an issue that they were having with a loud banging near Loring Avenue on the Metro North tracks, northeast of the station. He said now there was another loud bang that was happening when the trains were going over the tracks to the southwest of the station. He said the good news is that the noise southwest of the station has now been fixed but the noise north of the station has not been fixed. He understood that MTA will walk the track today or perhaps tomorrow and hopefully, we'll get more information. He thanked Assistant Village Administrator Scelza for his persistence in dealing with this issue. Trustee Potocki wished everyone a Happy Hanukkah, Merry Christmas, Happy Holidays and a Happy New Year. Trustee Spira-Cohen wanted to thank everyone who submitted feedback on street lighting. She reminded anyone who thinks there are street lighting concerns or issues, such as too much, too little light, or any intersections they feel could use help with street lighting to send an email to the Village or submit something via the MyVOP app while the work on the LED conversion was still in progress. Page 3 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Village Administrator’s Report: Village Administrator Small said there was a meeting today with DOT and many other representatives to recognize and thank the multiple agencies who participated in the collaboration for the Third Avenue bridge project. He said last month there was a question regarding holiday parking and he clarified the holiday parking was only at the two to three-hour parking meters in the downtown. Item # 7 – Public Comments Susan Mutti, 4784 Boston Post Road, Pelham Manor was there on behalf of the Friends of the Highbrook Highline. She said the project had been eight years in the making and they felt very close to opening this fabulous property as a suburban-style Highline Park. She gave a history of the timeline of the project and mentioned the park had both state and national historic listings, parkland designation, by an earlier board and recently work had been done via two Eagle Scout projects. She said she had been reminded by Assemblywoman Amy Paulin last month the Village had received $50,000 in a grant for fencing and she would like to see the project completed on behalf of the Eagle Scouts who were frustrated and disappointed their projects have not been open to the public. She said she was looking forward to meeting with Administrator Small next week but wanted to come tonight to make sure there weren't any questions or issues the Board might have. She was delighted we have the money and she was dedicated to helping spend it in the most judicious way possible so the majority of this property can be opened to the public. Page 4 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Non-Recurring Items Item # 8 – Presentation on a Proposed Mixed-Use Building at 139 Fifth Avenue Tony Gioffre introduced himself and said he was a member of the law firm Cuddy & Feder, 445 Hamilton Avenue and he was there on behalf of Pelham RE Partners, LLC, which is an affiliate of the Momentum Realty Acquisitions, a real estate investment firm focused on the redevelopment and management of commercial and residential properties with many sites in Westchester county. Also attending the meeting was principal of the company and applicant, Ruben Guerrero and his partner Jay Tall. Mr. Gioffre gave a brief intro describing the firm and went on to say the site at 139 Fifth Avenue has great potential. He said they were looking to develop something that is going to be invigorating for the Village and hopefully this would become a point of attraction and a great benefit for the residents of the Village. Mr. Gioffre described the location of the potential project explaining the premises consists of two tax lots which constitute a through lot from Fifth Avenue all the way to Fourth Avenue. He said for that reason they were before the Board for the request for a business district floating zone proposal to encourage property owners to develop mixed use and commercial housing projects in the downtown core that will reactivate village street life, promote the redevelopment of underutilized properties and incentivize higher density mixed use development while enhancing the real property tax base and with the intent to reinvigorate the Villages downtown area. He said this would create a stronger and more competitive downtown while allowing mixed residential and street level commercial uses. He explained that this project, is currently an improvement of a one-story commercial building and the abutting lot to the rear that fronts on Fourth Avenue. He said the proposal will be to demolish the existing building and redesign the existing surface parking lot. He said they proposed to construct a six-story mixed use building, that will have retail space at the street level along Fifth Avenue which will reactivate that area and 35 multi-family units on the upper five stories. He said the surface parking lot to the rear will be redesigned and will incorporate an increased number of parking spaces and landscaping that will support the development. In closing he said that the project will activate the frontage along Fifth Avenue, enhance neighborhood walkability and the Village culture by providing downtown residential units, all with the spirit and intent of the BDFZ. Ray Beeler, the Architect for the project, gave an overview of the proposed site plan and explained they were proposing a new building on Fifth Avenue, essentially running from the existing building on the left to the existing building on the right. He said the footprint at grade is about 5,000 square feet, parking for the building is at the back of the site in a re-landscaped parking lot, and there were 35 spaces provided for the 35 units. He talked about the ground floor plan with the entry to the apartment building at the south part of the site, an elevator stair entry off of Fifth and an entry off of the rear parking lot area. He said the rest of the entire first floor is given over to retail so they had maximized as much retail frontage as they possibly could get out of the site, with a little over 3,500 square feet of Page 5 Board of Trustees Regular Meeting Tuesday, December 11, 2018 continuous retail space fronting on Fifth Avenue. He explained there were eight units on a typical floor with four one-bedroom units across the front, a one-bedroom unit, and three two-bedroom units around the back. He broke down the overall mix of the building explaining that there were 20 one- bedroom units, 15 two-bedroom units a little over 1,000 square feet, and the one-bedroom units that were roughly 750 square feet. He went on to detail the sixth floor where there is a penthouse level which is set back significantly with a 16-foot setback from the front facade, so this will not be visible from the street. Additionally, there were also three two-bedroom units at the penthouse level with each of these units having a private landscape terrace overlooking Fifth Avenue. He said at the back of the building, there is a common terrace, for all the other tenants in the building. He said in designing the exterior of the building they had looked very carefully at the adjacent apartment building right next door and had been working with the same concepts but updated the design to reflect current needs and lifestyles. He said they would be incorporating sustainable and energy-efficient elements into the design including Green roofs, energy-efficient glazing and some sun screening. Mayor Volpe explained generally, what the Village does is hire a planner and counsel, and the developers would be asked to put a retainer down. He said the retainer would probably be approximately $15,000, at which point by putting the retainer down, kickstarts the process. He said the next step would be to go to the ARB and the Planning Board, which is done simultaneously, under our law, with a 60-day window that would allow for an approval in the first quarter of 2019. Mayor Volpe said it would seem to him to be most efficient if the Board took the proposal and gave it to the Village planner who would create a checklist which they would share with the development team who would then come back to a meeting where it would be determined if the criteria is met under our code and state law so the project can move ahead in a very efficient way. Mayor Volpe said the Board meets again on January 8th when the developer could come back with an agreement and full picture. Page 6 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 9 – Discussion on Changing Date of Local Election Mayor Volpe explained the issue at hand is the discussion about changing the date of the Village election from its current March date to November. He said there is now a document the Board is going to consider. He said currently the Village is under a caucus schedule. where you caucus as a political party in January, select candidates and there's an election in March, approximately eight weeks later. He explained that the other system would be a primary schedule or system in November which could be a little more time-consuming. Trustee Eldhary said that the Board had been debating a lot of pros and cons and they came to the conclusion that it's really the responsibility of the resident to research the pros and cons of changing the election. She read from the first page of a document that shows the present schedule, the caucus schedule, with the elections seven to eight weeks after the caucus and during that time period the caucus winner's campaign. She explained that in March 2019 there will be an election for a Mayor and three Trustees, so she really wanted to focus on the primary schedule if the change in the election should this pass. She said that a primary is held in September and then the primary winner’s campaign from September to November. She went on to give a detailed explanation of what would happen if the proposition passes to move the election. She said beginning in March of 2019, there is an election to have one mayor and three trustees elected. She said if the proposition passes, there will not be an election for 20 months, so it moves ahead one year to March 2020, where there would not be election at all. She went on to say that in November of 2020, there would be an election for three trustees that would be up for reelection, the spots currently held by herself, Deputy Mayor Kagan and Trustee Potocki. She explained that this would be the same time as the federal and state elections in November of 2020. She said right now, the three people that were elected to be in office for two years would have their terms extended to two years and eight months. She moved on to explain the November 2021 election where the three trustees and the mayor that were elected in 2019 are now up for reelection and they too would serve two years and eight months. She said that the November 2021 election is the same time as the town and county elections, so the mayor's race will never be overshadowed by the federal general elections. She said beginning in November 2022, all elected officials go back to serving the two years. Deputy Mayor Kagan asked what the plan was for this meeting. Trustee Potocki responded that it would be a discussion of public noticing as per what the Board would vote on in a meeting regarding the change of election. Trustee Eldhary replied that a public notice is not required. Mayor Volpe agreed. Trustee Mullen thought there should be a public notice anyway. Trustee Potocki agreed with Trustee Mullen. Page 7 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Trustee Eldhary wanted to go back to the timing of the resolution because she felt that was the first hurdle to get through before noticing even became relevant. She was more interested in figuring out whether the Board was going to pass this resolution on the January 8th meeting. Mayor Volpe asked about the timing if the resolution was on the agenda for the January 22nd meeting. Trustee Eldhary replied that would be the latest that the resolution could be voted on. Mayor Volpe said in his opinion it should be on the January 22nd agenda. Trustee Eldhary said that gives people enough time to understand that the Board will be taking a vote on this resolution to put this proposition on the ballot and they have time to voice their opinion. Mayor Volpe clarified that on January 8th, the Board would give notice of a public hearing regarding the resolution. He said then on January 22nd there would be a public hearing on the issue of whether or not there should be a resolution proposing that there be a ballot question posed to the voters on March 19th of 2019 as to whether the election of village officials should change from March to November. Page 8 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 10 – Discussion on Sexual Harassment Policy Administrator Small addressed the policy saying it covers all the components that are required by the state including various no-retaliation definitions, prevention, and putting everyone on notice. He thought a good job was done to get at the issues. He would like to follow up on one thing with Trustee Mullen and Trustee Spira-Cohen about the investigation portion of it and make sure that we can cover ourselves as a Village with the investigation. He said we don't want to put ourselves in a precarious predicament if something is missed. Mayor Volpe agreed saying that this surmises or infers that the supervisors or managerial personnel will be doing an investigation which he did not agree with. He did not think they were trained to do investigations and he said there are certain ways to ask questions and conduct investigations and there are people that are trained in that. He said many employers and entities such as ours would actually, for a variety of purposes including legal, retain outside counsel or outside investigators to do such investigation if a was claim brought. He did not think it should imply in any way that investigations will be conducted by supervisors who don't have the proper training. However, he thought we need to get basic training done with these supervisors about how to deal with a complaint. Deputy Mayor Kagan said in the last draft that was circulated, there were two issues. He said the first was in the new law that changed by New York State provides that the offender, if they're found guilty has to reimburse the Village for the expense incurred. He was glad this made it to this draft because that is an important turning point. Mayor Volpe said the reason they put in policy to do employee training is so employees will know of the potential deterrent effect. He said if you just issue a policy but don't do training on it, no one knows what's in it. Administrator Small thought once a policy is agreed on, he believed that our insurance provider can provide the training that would have to delve into all the specifics of our policy. Deputy Mayor Kagan asked if this version has the anonymous reporting in it. Trustee Mullen responded yes. Deputy Mayor Kagan said as he mentioned to the Board before, he did not support anonymous reporting in our current structure for the reasons that were previously discussed. Administrator Small said you just want to have options and allow the person to have options and recourse. He said that he thought another draft could be ready January 8th. Page 9 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 11 – Approving Request for Vacation Buy-Back Resolution Approving Request for Vacation Buy-Back Whereas, the Mayor and Board of Trustees have received a request from Police Lieutenant Danny Green to be paid out for ten (10) unused vacation days; and Whereas, this resolution shall be nonbinding and not have any precedential value to any other employment situation unless so determined by the Board of Trustees; and Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby approves the request submitted by Police Lieutenant Danny Green to be paid out for ten (10) unused vacation days valued at $5,000.00; and Be it further resolved, that the Board of Trustees hereby authorizes the Village Treasurer to make the following Budget Amendment: From: General Fund Revenue Account No. Account Description Amount A.4000 Appropriated Fund Balance $5,000.00 To: General Fund Expense Account No. Account Description Amount A.3120.136.1 Police Department – Vacation Buy-Back $5,000.00 Vote Record - Item # 11 - Resolution Approving Request for Vacation Buy-Back Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki 2nd ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 10 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 12 – Designating Webster Bank, N.A. as a Depository of Village Funds Resolution Designating Webster Bank, N.A. as a Depository of Village Funds Whereas, pursuant to New York State Village Law § 4-412 (3)(2), the Board of Trustees must designate, by resolution, banks or trust companies for the deposit of all Village monies; and Whereas, the Village of Pelham maintains banking relationships with several banks for the purpose of providing flexibility under its investment and cash management policies and procedures; and Whereas, the Village Treasurer continually monitors the marketplace for those banking relationships that provide competitive rates of return on the Village’s investment of short-term positive cash flow; and Whereas, the Village Treasurer and Village Administrator recommend that the Village of Pelham enter into a banking relationship with Webster Bank, N.A. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein adopts the attached New Account Resolution with Webster Bank, N.A.; and Be it further resolved, that the Village Treasurer is authorized to simultaneously enter into a collateral agreement with Webster Bank, N.A. and The Bank of New York Mellon (custodian of collateral) to provide sufficient collateral to protect the Village’s principal on account with Webster Bank, N.A. Vote Record - Item # 12 - Resolution Designating Webster Bank, N.A. as a Depository of Village Funds Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan 2nd ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 11 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 13 – Authorizing Memorandum of Understanding between the County of Westchester and the Village of Pelham Providing Remote Access to Westchester Records Online Maintained by the Westchester County Clerk Resolution Authorizing Memorandum of Understanding between the County of Westchester and the Village of Pelham Providing Remote Access to Westchester Records Online Maintained by the Westchester County Clerk Whereas, Westchester County created an internet-based public viewing system of land records entitled the “Westchester County Land and Legal Records Public Viewing Application” and made it available at no cost to municipal governments; and Whereas, the Village of Pelham is currently party to a license agreement with Westchester County which has provided the Village with license to access said system; and Whereas, the Westchester County Clerk has provided a Memorandum of Understanding allowing selected Village staff remote access to Westchester Records Online through December 31, 2019. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached Memorandum of Agreement between the County of Westchester and the Village of Pelham for a period of one year commencing January 1, 2019 and ending December 31, 2019 to continue participation in the Westchester County Land and Legal Records Public Viewing Application. Vote Record - Item # 13 - Resolution Authorizing Memorandum of Understanding between the County of Westchester and the Village of Pelham Providing Remote Access to Westchester Records Online Maintained by the Westchester County Clerk Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen 2nd ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 12 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 14 – Other Business Trustee Spira-Cohen said the Sustainability Advisory Board voted at the last meeting to ask the Board of Trustees to pass a resolution declaring the Village a Climate Smart Community. She said a member of the Sustainability Board would like to come present at one of the January meetings. Trustee Mullen said he spoke with someone from the Sustainability Advisory Board as well and they were interested to know if the Village intended to move on the Recollect decision, whether or not to invest in that software. He asked Village Administrator Small and Assistant Village Administrator Scelza to look into when we would need to jump in and pass something in order to do that. He wanted to see what that looks like, what that agreement looks like and perhaps it could be circulated it to the Board well in advance of the meeting. Deputy Mayor Kagan said about two months ago there was a very interesting presentation about Passport Parking and he sent Assistant Village Administrator Scelza a litany of questions afterward in a long document. He asked Mr. Scelza if there was going to be another presentation or follow up because he thought he had done a good job on it. Mr. Scelza said something would be on the agenda for January 8th. Deputy Mayor Kagan said he would also like to have Chief Pallett come January 8th to discuss the possible loading zones that were briefly discussed about a month ago. Page 13 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Recurring Items Item # 15 - Authorizing Budget Amendments and Transfers for Fiscal Year 2018-19 Resolution Authorizing Budget Amendments and Transfers for Fiscal Year 2018-19 Whereas, pursuant to the provisions of §5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing; and Whereas, in all cases, there are sufficient unexpended balances in other appropriation accounts, excess revenues or fund balances available to cover the amendments and transfers. Now, therefore, be it resolved, that pursuant to New York State Village Law § 5-520, the Board of Trustees of the Village of Pelham hereby authorizes and directs the Village Treasurer to modify the 2018-19 Budget by making the following budget amendments and transfers (attached hereto and made part hereof). Vote Record- Item # 15 – Resolution Authorizing Budget Amendments and Transfer for Fiscal Year 2018-19 Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara 2nd ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☒ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira- ☒ ☐ ☐ ☐ Cohen Page 14 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 16 - Authorizing the Accounts Payable Trustee Ferrara is auditing the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Village Treasurer: Fund Name: Amount General Fund $1,661,946.80 Capital Projects Fund $28,602.80 Trust and Agency Fund $0.00 TE Private Purpose Trust Fund $0.00 Grand Total $1,690,549.40 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record- Item # 16 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☒ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☒ ☐ ☐ ☐ Trustee Potocki 2nd ☒ ☐ ☐ ☐ Trustee Spira- ☐ ☐ ☒ ☐ Cohen Page 15 Board of Trustees Regular Meeting Tuesday, December 11, 2018 Item # 17 – Authorizing the Minutes of September 25, 2018 and October 9, 2018 Vote Record- Item # 17 – Authorizing the Minutes of September 25, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☒ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira- 2nd ☒ ☐ ☐ ☐ Cohen Vote Record- Item # 17 – Authorizing the Minutes of October 9, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, December 11, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☒ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen 2nd ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira- ☒ ☐ ☐ ☐ Cohen Item # 18 – Adjournment to Executive Session The public portion of the Board meeting was adjourned at 9:40 pm to enter into Executive Session to discuss two particular personnel matters after which time the Board would adjourn for the evening. Respectfully submitted, Terri Rouke, Village Clerk Page 16