Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, FEBRUARY 12, 2019, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Minutes 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Presentation on a Proposed Development Project at 139 Fifth Avenue 9. Presentation on a Proposed Development Project at 163 Wolfs Lane 10. Resolution Authorizing Building Permit Extension at 101 Wolfs Lane 11. Resolution Declaring Municipal Equipment and Vehicles as Surplus for Sale 12. Resolution Adopting New York State Climate Smart Communities Pledge 13. Resolution Authorizing the Completion of Probation for Police Lieutenant 14. Resolution Authorizing Settlement with Donald J. Nimphius 15. Discussion on Memo Regarding Fiscal Year 2019-20 Budget Process 16. Other Business Recurring Items 17. Authorizing Accounts Payable 18. Authorizing the Minutes of: October 23, 2018 and November 13, 2018 19. Adjournment to Executive Session – Contract Negotiation Updates (Fire, Police, Parking Enforcement Officers/School Crossing Guards and Secretary/Assistant to the Village Administrator Search Next Regularly Scheduled BOT Meetings: Tuesday, February 26, 2019 Tuesday, March 12, 2019 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 7:30 pm. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Volpe ☒ ☐ ☐ Trustee Ferrara ☒ ☐ ☐ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☐ ☒ ☐ Trustee Mullen ☒ ☐ ☐ Trustee Potocki ☐ ☐ ☒ 8:10 pm Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Village Attorney Smith ☐ ☒ ☐ Mayor’s Report: Mayor Volpe reported that, unfortunately, this week in our community, there was an accident down the block where a vehicle making left hand turn into the gas station on Wolfs Lane struck a child walking to the middle school. Fortunately, she is okay. He said there had been Inaccurate information circulating and, that put our police department in a very difficult situation. He said the information was corrected over the weekend by the Board of Education. He thanked them for correcting the information and he appreciated the care and concern of the community and in particular, the first responders. He asked the residents of the community to, number one, slow down and number two, stop making U-turns on Fifth Avenue. He reported the Village had opened the budget process up six years ago and made budget workshops the public are welcome to attend. He said if the public is interested in the budget and why your taxes go up slightly or a little bit each year, come to the budget workshops. He said both The Pelham Picture House and the Danny Fund held their annual fundraisers. He congratulated them both on having successful events. Page 2 Board of Trustees Regular Meeting Tuesday, February 12, 2019 He reported the Con Ed Moratorium has gotten tremendous news and play since Con Ed announced that as of March 15th there would no longer be a natural gas hookup, to new homes, new properties, and new developments. He said there was to be a meeting tomorrow with State and County Representatives and Con Ed, who is working with the various representatives to try to address the problems if there's an actual moratorium on natural gas hookups. He thanked Amy Paulin and Alessandra Biaggi for their efforts on behalf of our communities Trustees’ Report: Trustee Ferrara-Nothing to report that was not on the agenda Trustee Kagan- Nothing to report that was not on the agenda Trustee Kamal Eldahry -Absent Trustee Mullen spoke with the head of the Chamber of Commerce about sending out a form to our businesses to sign up to be film friendly businesses. He said the hope is to maybe put some logos on the website so that we can advertise to anybody who's looking to film here. He said on February 25th, Chief Dinapoli and Lieutenant Tim Frusciante, will be traveling to South Dakota to check out the new firetruck. He said they will inspect it again late March and then it would be driven here in May and after some training on it will be put in service. Trustee Potocki-Arrived at 8:10pm Trustee Spira-Cohen-wanted to give a quick update on the final Solarize Pelham numbers. She said 42 homes have gone solar and the 286-kilowatt power generated is expected to take away the equivalent of 50 cars annual production of CO2 emissions. Page 3 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Village Administrator’s Report: Administrator Small said he would be attending the public hearing for the Con Edison moratorium tomorrow. He also wanted to give an update, regarding parking issues as it relates to future development. He reached out to Amy Paulin's office and spoke to Catherine Draper, who has been in contact with State DOT who owns some of the parcels that have been identified to potentially help alleviate Village parking in the future. Item # 7 – Public Comments Susan Mutti, President of the Friends of Highbrook Highline, was there on behalf of the Board of the Friends of Highbrook Highline and of the community. She said she had given lots of tours lately on the Highline and it was getting increasingly difficult to explain why the fencing had been so delayed. She wanted to touch on liability based on neglect and the great risk of fall. She said there is consistent evidence of kids on the property and they could not continue to host eagle-scout projects without proper fencing. She said now that it has been in the news, whether it's the Journal news or on the front page of the paper, it’s been there three times showing extensive photos of the eagle-scout projects, and this is becoming an attractive nuisance. She said it is encouraging people to be up there and yet we are not providing the proper safety. Mayor Volpe asked Mr. Small to get the RFP out to get the fencing in and do the tree work associated to the fencing when it's an appropriate time. Tom White, 55 First Street, Co-Chairman of the Pelham Sustainability Advisory Board read the first paragraph of a memo from the Sustainability Advisory Board. “Sustainability has two contexts at a community level: the on-going health and well-being of the community, and the on-going contribution of that community to the health of the environment. It is in the best interests of the VOP to embrace the LEED standards for new municipal development. The need for a new building to house Village Offices, Police and Fire Stations provides the BOT with the opportunity to demonstrate what achieving either a Platinum or Gold LEED Standard can do for Pelham. The BOT can use this experience to consider changes to the Building Code in the future.” He said Sustainability Advisory Board feels very strongly about this unanimous recommendation and he was there to represent them. Mayor Volpe followed up by saying the Village had a number of responses to the Request for Proposal the Village issued to see if any developers would consider developing some municipal land, on the Village’s South side and the North side by the two-tier parking garages and the firehouse. Page 4 Board of Trustees Regular Meeting Tuesday, February 12, 2019 He said there are four legitimate responders to the RFP with very substantial proposals in all respects, with slight differences on the margins as to how many units of apartments they would propose to build in the area of the two parking garages and the open-air lot. He said the Village is very proud and honored that these four developers have expressed interest in our community and hearing the Sustainability Board’s suggestions and other suggestions from people who attend these meetings. He said a notice was sent to the respondents, and after the Village receives all of those responses the subcommittee will review them and make a recommendation to the Board -maybe as soon as February 26th. The Board will decide on the 26th or maybe in early March whether to proceed with negotiations on a term sheet or a contract. He thanked to the sub-committee for their work. Mayor Volpe introduced Chief Jason Pallett and Lieutenant Danny Green to address concerns and questions about traffic in the community, in part as a result of the accident, and general interest in the community. Chief Pallett gave a detailed report of things that were put in place to mitigate concerns in that area. He then spoke about parents dropping off kids on Colonial Avenue in front of the High School, in front of 575 Colonial Avenue. He said along the south side of the street the Village put up no parking, no stopping, no standing signs last summer. He said parents can't t stop the car and let kids get out of the vehicle and cross the street. He said traffic has to constantly be moving there. He said the signs were put up and they were going to beef up enforcement, clarifying that the next three days were going to be a little slow with the weather but after school break, they were going to be out there and show a presence to keep the vehicles moving. He wanted to note to parents, they shouldn't allow their kids to get out of the vehicle on a street where it's a single lane and then let the child cross in between traffic and not in a crosswalk. He told them they are putting their own child in danger. Page 5 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Non-Recurring Items Item # 8 – Presentation on a Proposed Development Project at 139 Fifth Avenue Taylor Palmer of the law firm of Cuddy and Feder of 445 Hamilton Avenue, White Plains, New York.and Ruben Guerrero, the applicant for the project were there on behalf of Pelham RE Partners, LLC. They were joined by architect, Ray Beeler of Gallin Beeler Design Studio and Carlito Holt of Provident Design Engineering Group, who is the traffic consultant who previously provided a copy of their recent traffic study for this project to the Board Mr. Palmer presented the applicant's proposed redevelopment of a mixed-use building at 139 5th Avenue. He gave a brief background explaining the property consisted of two lots, both between 5th and 4th Avenue. The said the applicant is requesting the Village Board of Trustee’s review and approve the applicant's request to redevelop these properties utilizing the Village's Business District Floating Zone. He said as noted in their February 8th letter, the applicant is proposing to construct a six-story mixed use building on the premises with retail space on the street level and then five stories above for 80% age-restricted multifamily units. He said that was a change from their previous application. He said the applicant has reviewed the village's comprehensive plan and identified the market for these units. He said ultimately, there'd be 35 total multifamily units and 80% would be age- restricted to 55 years and older to be consistent with the state law requirement that accounts for some variation in case certain units aren't filled, whether they're not filled by 55 or plus, it has the ability to be market rate units, but the proposal is 35 total units and then 80% of which would be occupied by 55 or over. Mr. Beeler commented on the building height explaining that six stories are allowed since they were providing the 80% age-restricted units along with another requirement of the BDFZ that there is continuous retail at the ground floor which is in the plans. Mr. Holt gave a brief analysis of the four immediate intersections surrounding the site, looking at the AM and PM peak hours. They projected the proposed project would generate about 16 additional trips during the AM hour and 21 additional trips during the PM hours. He said results of the analysis indicate that there would be no changes in levels of service set or any of the four intersections. He said the only thing he would add is that this study was prepared before the decision was made on the 80% age restricted housing. He said they could add additional calculations which he could confirm with an engineer. Page 6 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 8A– Resolution to Refer a Proposed Development Project at 139 Fifth Avenue to the Planning Board and Architectural Review Board under the BDFZ Be it resolved the Board of Trustees resolves that the proposed development project at 139 Fifth Avenue as redesigned and reconfigured, and after the questions that were answered by the applicant be referred to the Planning Board and the Architectural Review Board. Item # 8A– Resolution to Refer a Proposed Development Project at 139 Fifth Avenue to the Planning Board and Architectural Review Board under the BDFZ Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan 2nd ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 7 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 9 – Presentation on a Proposed Development Project at 163 Wolfs Lane David Cooper from the law firm, Zarin & Steinmetz, 81 Main Street, NY Plains, New York was there representing Concrete Ventures, the owner of 163 Wolfs Lane. He said the applicant is seeking inclusion in the BDFZ and what they're proposing is to redevelop one of the three gas stations along Wolfs Lane. He explained that it is the southern-most gas station, the one that's underutilized and virtually abandoned, with a mixed-use project consisting of 1400 square feet of ground floor retail and 28 apartments above. He said the overview is that they believe that this is an excellent opportunity to revitalize and recapture an underutilized property that's one of the gateway properties as you're going into your downtown district. The lot is 13,928 square feet along Wolfs Lane, currently developed with an old gasoline filling station. He said respectfully, they would say that it is currently an eyesore. He further explained the target market itself is going to be most likely young professionals as well as downsizers given the market and the walk-ability and also the size of the unit, with no specific restrictions on the tenant themselves. Vivian Lee, President of Concrete Ventures, 1009 West Boston Post Road in Mamaroneck wanted to briefly fill in the gap. She said it was not their first time before the Board, but since their last appearance before the Board, they had taken the feedback they heard from the Board and met with representatives from the Picture House next door. She said they been continuing negotiations with them since that time but within the last month or so, both sides have mutually decided to not pursue the conversation about collaborating. They reverted back to the plan presented to the Board tonight which is very close to what was brought before the Board last time. She said they are still very excited to be here in Pelham and had been going through this process for a while now and they understood that other projects are now being considered by the Board. Mayor Volpe proposed that tonight the Board does make a referral but send this out to Ms. Nanette Bourne and to our council, Mr. Bob Spolzino and Mr. Ed Smith and they should coordinate with them however long it takes and then come back to the Board. Mayor Volpe said they have found that to be most efficient and what he suggested tonight is that we don't otherwise act upon this with the referral but we ask that the applicant take the lead in making certain with Mr. Spolzino, Mr. Smith and Ms. Bourne. Ms. Bourne, because familiar with the concept, will then be instructed by Mr. Small at his request to work up a checklist in reviewing the plans and then go from there. Page 8 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 10 – Authorizing Building Permit Extension at 101 Wolfs Lane Seth Mandelbaum, of McCullough, Burger and Stout, 1311 Mamaroneck Avenue in White Plains, whose firm represents MatriArch Development, reminded the Board that on October 23, 2018, the Board voted unanimously to grant Site Plan Approval for the proposed Transit Oriented Development project at 101 Wolfs Lane. He said one of the conditions of the Site Plan Approval resolution is that "in accordance with Village Code 579-7, this site plan approval will be null and void if the applicant fails to obtain a building permit within 120 days of this resolution, unless the Board of Trustees extends, by resolution, the time within which to do so." He said they were respectfully requesting a 120-day extension of the Applicant's time to obtain a building permit for the reasons referenced in his letter of January 29th, 2019, explaining the reason for the request of 120 extra days to obtain a building permit. He said it was because of very good news for the developers, Matriarch Development, received a grant from the Mid-Hudson Regional Development Council for over $1 million. He said in order to meet the stringent criteria for Net Zero Energy performance, additional energy efficiency and construction features must be incorporated into the construction drawings to be filed with the Village of Pelham Building Department and this will take some additional time to complete, necessitating the requested 120-day extension. Mayor Volpe asked Mr. Mandelbaum to talk to our council and come up with a form of resolution and it would be voted on the February 26th meeting. Page 9 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 11 – Declaring Municipal Equipment and Vehicles as Surplus for Sale Resolution Declaring Municipal Equipment and Vehicles as Surplus for Sale Whereas, the Village of Pelham has equipment and vehicles that are no longer of functional value or use to the Village and may have resale value. Now, therefore, be it resolved, that the equipment and vehicles listed below is declared surplus to be sold to the highest qualified bidder through an approved bidding process with Municibid and where a classified advertisement will also be published in the official paper of the Village: • One (1) 2006 Ford Crown Victoria VIN # 2FAHP71W16X166487 • One (1) 2008 Ford Crown Victoria VIN # 2FAHP71V78X178606 • One (1) 2010 Ford Crown Victoria VIN # 2FAHP7BV3AX138856 • One (1) 2004 Ford Explorer VIN # 1FMZU73K64UA01956 • One (1) Skid Steer Attachment • One (1) 2012 Sweepster Be it further resolved, that if no bids are received for a particular item, that the items may be disposed of through appropriate means; and Be it further resolved, that the Mayor, Village Administrator and Assistant Village Administrator/Village Treasurer are hereby authorized to execute and deliver all documents necessary or appropriate to accomplish the purposes of this resolution. Vote Record – Item # 11 - Resolution Declaring Municipal Equipment and Vehicles as Surplus for Sale Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara 2nd ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen Motion ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 10 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 12 – Adopting New York State Climate Smart Communities Pledge Resolution Adopting New York State Climate Smart Communities Pledge Whereas, the Village of Pelham (hereinafter “local government”) believes that climate change poses a real and increasing threat to our local and global environments and is primarily due to the burning of fossil fuels; and Whereas, the effects of climate change will endanger our infrastructure, economy and livelihoods; harm our farms, orchards, and ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and Whereas, we believe that our response to climate change provides us with an unprecedented opportunity to save money, and to build livable, energy-independent and and secure communities, vibrant innovation economies, healthy and safe schools, and resilient infrastructures; and Whereas, we believe the scale of greenhouse gas (GHG) emissions reductions required for climate stabilization will require sustained and substantial efforts; and Whereas, we believe that even if emissions were dramatically reduced today, communities would still be required to adapt to the effects of climate change for decades to come. Now, therefore, be it resolved, that the Village of Pelham, in order to reduce greenhouse gas emissions and adapt to a changing climate, adopts the New York State Climate Smart Communities pledge, which comprises the following ten elements: 1. Build a climate-smart community. 2. Inventory emissions, set goals, and plan for climate action. 3. Decrease energy use. 4. Shift to clean, renewable energy. 5. Use climate-smart materials management. 6. Implement climate-smart land use. 7. Enhance community resilience to climate change. 8. Support a green innovation economy. 9. Inform and inspire the public. 10. Engage in an evolving process of climate action. Page 11 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Vote Record – Item # 12 - Resolution Adopting New York State Climate Smart Communities Pledge Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen 2nd ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen wanted to thank the Sustainability Advisory Board for all the time and work that they've been putting into these programs. Page 12 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 13 – Authorizing the Completion of Probation for Police Lieutenant Resolution Authorizing the Completion of Probation for Police Lieutenant Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorize the acknowledgement of the successful completion of probation for Danny Green as a Police Lieutenant, which is approved based on the positive evaluation and recommendation of the Police Chief; and Be it further resolved, Police Lieutenant Danny Greens salary shall increase to $132,500.00 effective Friday, February 15, 2019, in accordance with the terms and conditions of his employment outlined in a letter dated July 23, 2018 (attached hereto and made apart hereof). Vote Record - Item # 13 – Resolution Authorizing the Completion of Probation for Police Lieutenant Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara 2nd ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen Motion ☒ ☐ ☐ ☐ Trustee Potocki ☐ ☐ ☐ ☒ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Item was taken out of order in the agenda. Trustee Potocki had not yet arrived. Page 13 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 14 – Authorizing Settlement with Donald J. Nimphius Resolution Authorizing Settlement with Donald J. Nimphius Whereas, the Village Board of Trustees at their meeting on September 13, 2018 adopted a resolution initiating a lawsuit against defendants Marguerite Nichols and Donald J. Nimphius as homeowners of the property located at 30 Linden Avenue for violations of the Code of the Village of Pelham and the New York State Property Maintenance Code. The actions sought an injunction ordering the defendants to remedy the violations or, in the alternative, allowing the Village to enter the property to remedy the violations and a permanent injunction prohibiting the defendants from committing any further violations in the future; and Whereas, the Village Attorney has submitted a confidential attorney-client memorandum to the Mayor and Village Board of Trustees providing legal advice concerning a proposed settlement. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Attorney on behalf of the Village of Pelham to execute a Settlement Agreement with Donald J. Nimphius; and Be it further resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Attorney to deliver such documents, and to take such other and further actions, as necessary or appropriate for the purpose of carrying out the foregoing Settlement Agreement. Vote Record – Item # 14 – Resolution Authorizing Settlement with Donald J. Nimphius Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☐ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☐ ☐ ☐ ☐ Amended Trustee Kagan ☐ ☐ ☐ ☐ ☒Tabled Trustee Kamal ☐ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☐ ☐ ☐ ☐ Trustee Potocki ☐ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☐ Page 14 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 15 – Discussion on Memo Regarding Fiscal Year 2019-20 Budget Process Mayor Volpe said Mr. Small and Mr. Scelza did a memo outlining New York State Village Law, Article 5 which outlines various requirements for the Village budgeting process. He explained that the memo was a summary of the proposed process for the Village of Pelham and gave dates for proposed budget workshops with the different Departments. Item # 16 – Other Business Trustee Mullen said he checked with Mr. Scelza and Village Administrator Small and said we received the contract for the Sustainable Westchester Waste Reduction and Recycling Program, ReCollect, which can integrate into the my VOP app. He said it was just received but there's some flexibility and no deadline to complete it and get it going. He asked that they send it to the Board so they can start looking at it. Trustee Spira-Cohen said Mr. Scelza had been following up with NYPA about the LED street lights and got some figures back that are higher than anticipated originally but she wanted everyone to keep in mind, in terms of the actual cost of this there would be a significant savings per year when we get to the point where we're able to share the final numbers. She said Mr. Scelza was going to get some more detail for the next meeting maybe we'll have some more answers about what the differences are. She also said there is State money through a new program for smart streetlights. She explained smart lighting is like smart devices. It has different types of sensors that you can control remotely and there were different things that you can do that are more energy efficient and perhaps more useful in certain ways whether it's public safety or there's a certain time you want it to be brighter, but not all the time, things like that. She said hopefully, there will be more follow up information in the next few weeks. Administrator Small gave an update about Complus and at the request of the Board was able to change the time frame on the notice requirement in the current Complus contract parking management software agreement. He said it is is now 45 days and we can go month to month. He and Assistant Administrator Scelza - also wanted to sit down with Complus because they mentioned they have some new products to compare with other systems. He said then they would come back to the Board after that process and make a recommendation. Page 15 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Recurring Items Item # 17 - Authorizing the Accounts Payable Trustee Mullen audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Village Treasurer: Fund Name: Amount General Fund $200,627.40 Capital Projects Fund $0.00 Trust and Agency Fund $0.00 TE Private Purpose Trust Fund $0.00 Grand Total $200,627.40 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record - Item # 17 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/ No/Nay Abstain Absent Aye ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☒ ☐ ☐ ☐ Trustee Potocki 2nd ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 16 Board of Trustees Regular Meeting Tuesday, February 12, 2019 Item # 18 – Authorizing the Minutes of: October 23, 2018 and November 13, 2018 Vote Record - Item # 18 – Resolution Authorizing the Minutes of October 23, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/ No/Nay Abstain Absent Aye ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen 2nd ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Vote Record - Item # 18 – Resolution Authorizing the Minutes of November 13, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☐ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☐ ☐ ☐ ☐ Amended Trustee Kagan ☐ ☐ ☐ ☐ ☒Tabled Trustee Kamal ☐ ☐ ☐ ☐ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen ☐ ☐ ☐ ☐ Trustee Potocki ☐ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☐ Item # 19 – Adjournment to Executive Session The public portion of the Board meeting was adjourned at 9:30 pm to enter into Executive Session to discuss Contract Negotiation Updates for Fire, Police, Parking Enforcement Officers/School Crossing Guards and the search for a Secretary/Assistant to the Village Administrator after which time the Board would adjourn for the evening. Vote Record - Item # 19 – Adjournment to Executive Session Village of Pelham Board of Trustees Regular Meeting Tuesday, February 12, 2019 Yes/Ay No/Nay Abstain Absent e ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal ☐ ☐ ☐ ☒ ☐Withdrawn Eldahry ☐Discussed Trustee Mullen Motion ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira- 2nd ☒ ☐ ☐ ☐ Cohen Respectfully submitted, Terri Rouke, Village Clerk Page 17