Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JULY 14, 2020, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Pursuant to Executive Order 202.1 issued by Governor Andrew Cuomo on March 12, 2020, all in- person public access to Village Board of Trustees Meeting is suspended. Each Village Trustee will participate remotely either by video or telephone via GoToMeeting. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/726418597 You can also dial in using your phone. United States: +1 (408) 650-3123 Access Code: 726-418-597 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/726418597 Minutes 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments EMAIL COMMENTS/QUESTIONS CARA.FARRELL@PELHAMGOV.COM # Agenda Items: Non-Recurring Items 8. Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department 9. Presentation by Youth Study Basketball LLC on New Office Building with Panel Max Training Center 10. Presentation by AI Engineering on Scope and Fees for Sanitary Sewer System Evaluations Study 11. Resolution Awarding an Agreement with AI Engineering for Sanitary Sewer System Evaluations Study 12. Resolution Approving Site Plan Application by Mastrogiacomo Engineering at 406 Sixth Avenue for a Proposed Residence 13. Resolution Granting an Extension of Site Plan Approval for 163 Wolfs Lane 14. Discussion on Proposed Tree Legislation 15. Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC 16. Resolution Authorizing Payment of a Pelham Together Intern 17. Resolution Authorizing Tax Certiorari Settlement and Payment for PVA, LLC Board of Trustees Regular Meeting Tuesday, July 14, 2020 18. Resolution Appointing Deputy Village Clerk 19. Other Business Recurring Items 20. Authorizing Year End Budget Amendments and Transfers for Fiscal Year 2019-20 21. Authorizing Accounts Payable 22. Authorizing Minutes of: June 9, 2020 23. Adjournment (to Executive Session) Next Regularly Scheduled BOT Meetings: Tuesday, August 11, 2020 (Summer Schedule) Tuesday, September 8, 2020 All meetings start at 7:30 PM unless otherwise noted. *The agenda is subject to change* Item # 1 – Meeting called to order: Mayor Mullen called the meeting to order at 7:30 PM. Item # 2 – Pledge of Allegiance: Mayor Mullen led the Pledge of Allegiance. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Greco ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Asst. to the Village Admin. Farrell ☒ ☐ ☐ Item # 4 – Trustees’ Report: Trustee Carpenter let the Board of Trustees know that during the last few rainstorms, the Firehouse roof sprung leaks and the Department of Public Works (DPW) patched what they could. He reminded everyone that COVID-19 aside, our failing government infrastructure needs to be addressed sooner rather than later. Trustee Greco raised a couple issues regarding a food truck parked on Third Avenue. The first being you can’t just park a food truck on the side of the street. Trustee Greco’s second concern was that we have restaurants in the Village that are struggling and need out support. He advised a request be submitted to the Village for an event like this. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Trustee Hill-Ries recommended the upcoming farmer’s market at the former Capital One location, hosted by the Chamber of Commerce and residents. She also mentioned the numerous outdoor dining options and urged residents to patronize them. Trustee Hill-Ries said Tig & Peach, Thrive Barre and Body Blueprint are having or plan to hold classes in Wolfs Lane Park this summer for those interested in taking advantage of the outdoors. Lastly, she said Caffè Ammi reopened and to give them a visit. Trustee Kamal Eldahry acknowledged on behalf of the Sustainability Advisory Board (SAB), the departure of Bill Springer and Heather Valade who were members of the Climate Smart Communities Task Force. She continued by saying the SAB is working on and looking for volunteers for a tree planting project. Trustee Potocki thanked residents Traci Shotkoski-Young and Heidi Carey for their donation of N-95 Masks and he suggests doing something nice in return. Trustee Potocki said as this year is turning out, he requested we all do something nice for our neighbor or fellow resident. Lastly, he thanked Village Administrator Small for staying in touch with the City of New Rochelle regarding the level of Glenwood Lake. Trustee Spira-Cohen had nothing to report. Item # 5 – Village Administrator’s Report: Village Administrator Small noted the reopening of Village Hall. The guidelines include visiting by appointment only and the door will remain locked and a sign-in sheet is provided. He recommended people visit the website or email the department as most business can be done online Also, regarding the Lincoln Avenue Bridge Project, he said the pre-construction survey letters went out over the weekend for property owners within 100 feet of construction. He mentioned he and Police Lieutenant, Danny Green attended a meeting with the Project Manager from the Bridge Project to discuss the temporary bridge. This bridge will allow two lanes of traffic and accommodate the same volume of vehicular traffic. They also saw draft plans for a new traffic signal and sidewalks as well as a left turn lane and traffic signal on the Mount Vernon side. Deputy Mayor Potocki asked if the new bridge will be higher than the pedestrian bridge south of Lincoln Avenue. He said he is concerned about the pedestrian bridge being the next bridge that unauthorized vehicles could hit. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 6 – Mayor’s Report Mayor Mullen mentioned communication he received about rats in Chester Park. He said he spoke with DPW Superintendent Senerchia and they suggest ensuring garbage is sealed as to not attract rodents. Mayor Mullen continued to say the money we are going to save with this garbage amendment could not come from elsewhere. We found another half of a million dollars by cutting other lines in the budget. And that even with these changes, because of COVID-19 we are running a $700,000 deficit. Mayor Mullen will also sign a letter from the New York Conference of Mayors (NYCOM) for the federal government to help municipalities deal with the loss of revenues. He said that as of April 2020, compared to April 2019, our household garbage rates based on the weight of garbage collected are down about 10% and between May 2020 and May 2019. Although there is a feeling that we are producing more garbage, the numbers are showing we are actually lower. On another note, Mayor Mullen shared the Village’s recycling rates, scoring third in the county with 70% of all waste is recycled. Mayor Mullen also said the Steering Committee for Local Policing met for the first time and had an honest discussion on what they want to cover. He followed up with the reopening of Village Hall and the importance of practicing social distancing and wearing a mask when visiting. Lastly, a new Executive Order issued by the New York State Governor allows restaurants who have sidewalk café permits to expand outdoor dining onto the street. We are bringing concrete slabs to barricade tables and ensure safety of diners as well as vehicular and pedestrian traffic. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 7 – Public Comments Shaun Briedbart of 336 Eighth Avenue said he’s thrilled about the additional left turn only lane for the Hutchinson River Parkway ramp. He also followed up and looked for a timeframe on renaming Wolfs Lane Park either George Floyd Park or Black Lives Matter Park. Mayor Mullen said he’s interested in it and the Steering Committee on Local Policing should be involved in any future discussion including engaging with the public. He said he will advise him on the timeframe of that. On behalf of herself, Sabrina Harrison and Astiney Montiel, Paula Wood requested the art exhibit “Pelham Laundry” be displayed at Wolfs Lane across from Gordon Carpet. She also said Ms. Harrison wants #ThanksPelham to be more than a trend and for it to continue a conversation until it changes are made. Mayor Mullen thanked her for her presentation and said he is frustrated and embarrassed that our community’s youth are having these experiences. He discussed some hurdles we would face displaying private art on public property. He is concerned that this would set a precedence and act as a way for any group or point of view to broadcast their private opinions on public property. His second concern was the individual or group’s private display represents the government’s view as it’s on public property. Similarly, with any public art, the reason these processes exist, is because we don’t want to end up overlapping the government’s views with an organization or individual’s story. We have not displayed art with a point of view in our park before, so this would be new and require a process. Trustee Carpenter is going to draft some guidelines of best practices based on other communities’ procedures. Mayor Mullen said they will work on this and be in touch. Assistant to the Village Administrator, Cara Farrell read three letters opposing the recently changed sanitation schedule and urging the Village Board of Trustees to switch back to twice a week residential garbage pickup. The first was from the Mangelsdorf family at 304 Loring Avenue, the second was from Evan and Tom Martin at 18 Maple Avenue and lastly Albert Sassoon of 263 Corona Avenue. Mayor Mullen directed residents who have concerns regarding this change to the village website where he posted a video regarding the sanitation changes and budgeting concerns and reasonings. Anna Riehl of 39 First Street, consideration again for food scrap recycling program which is going to be a low-cost, opt-in program through Westchester County. She said the SAB’s Climate Smart Communities (CSC) Task Force is looking at other options to make this happen including alternative funding and what a great way to supplement a service without increasing the garbage pickup. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Non-Recurring Items Item # 8 – Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Robert Paris of Pelham, NY to the position of Police Officer (Recruit) from Westchester County Civil Service Eligible List # 69-547, effective Monday, July 13, 2020 at an annual salary of $60,633.00 subject to the requirements of Westchester County Civil Service, the current Village of Pelham Police Department Collective Bargaining Agreement, Village of Pelham Employee Handbook and any other applicable regulations in place and for a probationary period of eighteen (18) months; and Be it further resolved, that the Mayor, Village Administrator and Police Chief are authorized to take the necessary and appropriate actions to effect this appointment. Vote Record - Item #8 – Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item #9 – Presentation by Youth Study Basketball LLC on New Office Building with Panel Max Training Center Mark Blanchard presented the proposed new building at 632-636 Fifth Avenue in New Rochelle. Item # 10 – Presentation by AI Engineering on Scope and Fees for Sanitary Sewer System Evaluations Study Vice President of Dolph Rotfeld Engineering, Anthony Oliveri presented the scope and fees for a sanitary sewer system evaluation study. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 11 – Resolution Authorizing the Execution of the Proposal of AI Engineers, Inc., P.C. for Professional Engineering Services for the Sanitary Sewer System Evaluation Study (SSES) Resolution Authorizing the Execution of the Proposal of AI Engineers, Inc., P.C. for Professional Engineering Services for the Sanitary Sewer System Evaluation Study (SSES) Whereas, the Village of Pelham (“Village”) on September 17, 2019 received notification from the United States Environmental Protection Agency (EPA), that a request to change the project scope of the 3rd Street Stormwater Infrastructure Improvements was approved to conduct a Sanitary Sewer System Evaluation Study (SSES); and Whereas, the Village issued a request for qualifications for an engineering firm to facilitate, coordinate and procure services to complete the SSES to include system identification and records review, project planning, flow monitoring, pipe cleaning, manhole inspections and CCTV inspections, smoke and dye testing, interpretation and review of data, reporting and presentation of data with recommendations and estimates for future system remediation; and Whereas, the selection procedure as approved by the EPA considered the following components: 1. Understanding of the work to be done. 2. Experience with similar kinds of projects and/or work. 3. Quality of staff for work to be done. 4. Familiarity with Federal and State requirements. 5. Logistics and familiarity with the project area and related issues. Whereas, AI Engineers, Inc., P.C. was one of six engineering firms that responded to the request for qualifications; and Whereas, AI Engineers, Inc., P.C., has extensive experience in the project area, with principals who have led county-wide sewer studies and conducted studies in neighboring municipalities, and Whereas, Village Staff reviewed each submission and recommends AI Engineers, Inc., P.C. for Professional Engineering Services for the Sanitary Sewer Evaluation Study (SSES) for the Village of Pelham, and Whereas, it is further recommended that the SSES comprise a preliminary review of data, flow monitoring and analysis, investigation, rehabilitation, corrective action, final reporting with mapping and Capacity, Management, Operation and Maintenance (CMOM) Report; and Be it resolved, that funding for the SSES will come from the EPA Grant Agreement No. XP97209811, Amendment No. 2 with an EPA share of $340,000. The Village share of the project is $280,000 paid through Bond Anticipation Notes (BAN) proceeds for total project amount of $620,000, and Be it resolved, that AI Engineers submitted a proposal of services which included fees and method of payment which was reviewed by staff and the EPA; and Board of Trustees Regular Meeting Tuesday, July 14, 2020 Be it resolved, that estimated costs are based upon an agreed upon scope of work, work required and recommended by the Village of Pelham and is not to exceed $188,000 to include system mapping and the Capacity, Management, Operation and Maintenance (CMOM) Report; and Now, therefore be it resolved, that the Mayor and Village Administrator are hereby authorized to execute the proposal of AI Engineers, Inc. P.C. for Professional Engineering Services for the Sanitary Sewer System Evaluation Study (SSES). Vote Record - Item #11 – Resolution Authorizing the Execution of the Proposal of AI Engineers, Inc., P.C. for Professional Engineering Services for the Sanitary Sewer System Evaluation Study (SSES) Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Second ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Village Treasurer, Chris Scelza expressed some concern over the resolution and asked that a modification be made from an audit standpoint to list the pricing we received from other firms. He said this is a large-ticket item which is subject to audit for next year’s process and to have documentation showing AI Engineers was the lowest responsible bidder for the project. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 12 – Resolution Approving Site Plan Application by Mastrogiacomo Engineering at 406 Sixth Avenue for a Proposed Residence Resolution Approving Site Plan Application by Mastrogiacomo Engineering at 406 Sixth Avenue for a Proposed Residence Be it resolved, that the application for a Site Plan by Mastrogiacomo Engineering is approved, based on the review and recommendations by the Planning Board (hereinafter “Planning”), and Architectural Review Board (hereinafter “the ARB”) approvals; and Be it further resolved, that the condition applied by Planning and ARB is as follows: 1. All work shall be performed in compliance with Planning Board and Architectural Review Board approvals, New York State Building Code and Village of Pelham Zoning Code, as noted on Site Plan Sheet A-1 and A-2 dated June 16, 2020, prepared by Mastrogiacomo Engineering. Be it further resolved, that this application for a proposed residence at 406 Sixth Avenue is subject to the procedures, regulations and requirements of the Pelham Village Code and Pelham Building Department; and Be it further resolved, that the Mayor and Building Inspector and other appropriate Village officials are authorized to take the necessary and appropriate actions to effect this approval, including the imposition of additional conditions and requirements as may be necessary. No deviations from the site plan without prior approvals from applicable board or agency. Vote Record - Item #12 – Resolution Approving Site Plan Application by Mastrogiacomo Engineering at 406 Sixth Avenue for a Proposed Residence Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Trustees Kamal Eldahry and Spira-Cohen asked about the potential removal of a large tree in the front yard of 406 Sixth Avenue. Applicant Frank DelPonte of K.O. Construction Corp. said they will take down the tree but will look to replace it. Mayor Mullen confirmed a request made by Trustees Kamal Eldahry and Spira-Cohen for the Landscape Architect to meet with an SAB Member regarding sustainable landscaping. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 13 – Resolution Granting a Second Extension of Site Plan Approval for 163 Wolfs Lane Resolution Granting a Second Extension of Site Plan Approval for 163 Wolfs Lane Whereas, on November 12, 2019 the Village of Pelham Board of Trustees granted Site Plan Approval to Concrete Ventures (the “Applicant”) for a proposed project at 163 Wolfs Lane (the “Property”); and Whereas, said Site Plan approval is set to expire if the Applicant fails to obtain a building permit within 120 days of the approval resolution, unless the Village Board of Trustees extends, by resolution, the time within which to do so; and Whereas, the Village Board of Trustees is authorized, pursuant to §79-7 of the Pelham Village Code, to extend the validity of the Site Plan Approval by not more than two consecutive 120-day periods from the date of the original approval; and Whereas, on February 28, 2020 the Village Building Inspector received a request from the Applicant for its first 120-day extension of the time in which they must obtain a building permit, and on March 10, 2020 the Board of Trustees granted such request; and Whereas, on June 30, 2020 the Village Building Inspector received a request from the Applicant for its second 120-day extension of the time in which they must obtain a building permit. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby grants a second and last 120-day extension of the Site Plan Approval, such that the Applicant must now obtain a building permit by no later than November 6, 2020. Vote Record - Item #13 – Resolution Granting a Second Extension of Site Plan Approval for 163 Wolfs Lane Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 14 – Discussion on Proposed Tree Legislation This discussion was tabled. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 15 – Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC Whereas, the Village of Pelham (“Village”) needs to renew an outstanding bond anticipation note in the amount of $3,005,710 by September 18, 2020; and Whereas, a financial advisor assists in many facets of issuing municipal debt, which includes the provision of services in connection with new bond issuance, anticipation notes, deficit and budget notes, preparation and assistance with financing documents, notice of sale to financial institutions and underwriters, and preparation of bond amortization schedules; and Whereas, the Securities and Exchange Commission and the Municipal Securities Rulemaking Board require written annual agreements between Bond Advisors and their Clients; and Whereas, Capital Markets Advisors LLC (“CMA”) is a financial advisory services firm for local municipal governments servicing the Westchester County area; and Whereas, the Village desires to retain CMA to provide financial advisory services for the period beginning July 16, 2020 through July 16, 2021. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached Financial Advisory Services Agreement (attached hereto and made apart hereof) with Capital Market Advisors LLC for the period beginning July 16, 2020 through July 16, 2021; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary steps to effectuate the intent of this resolution. Vote Record - Item #15 – Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 16 – Resolution Authorizing Payment of a Pelham Together Intern Resolution Authorizing Payment of a Pelham Together Intern Whereas, the Village of Pelham understands the importance of teaching students and is looking to continue its tradition of hosting a summer intern; and Whereas, Pelham Together is committed to providing work opportunities through their Pelham Together Summer Internship Program. Now, therefore, be it resolved that the Mayor and Village Administrator are authorized to take the necessary steps to effectuate the intent of this resolution and pay for a summer intern from the Pelham Together Summer Internship Program in the amount of $750.00. Vote Record - Item #16 – Resolution Authorizing Payment of a Pelham Together Intern Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 17 – Resolution Authorizing Tax Certiorari Settlements and Payment for PVA, LLC Resolution Authorizing Tax Certiorari Settlements and Payment for PVA, LLC Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorize the Court Ordered settlement and payment for a refund of Village taxes and reduction in assessment to PVA, LLC pursuant to the Court Order and Judgement for the property at the following addresses for the following amounts: Address: Tax Lot ID #: Assessment Years: Amount: 233-45 Wolfs Lane 163.59-1-28 2014 $1,634.15 2015 $1,595.00 2016 $1,018.40 2017 $529.50 2018 $652.60 2019 - _________________________ Total Refund: $4,777.05 Be it further resolved, that the Mayor, Village Treasurer and Village Attorney are authorized to take the necessary and appropriate actions to affect this Court Order and refund these Village Taxes. Vote Record - Item #17 – Resolution Authorizing Tax Certiorari Settlements and Payment for PVA, LLC Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 18 – Resolution Appointing Deputy Village Clerk Resolution Appointing Deputy Village Clerk Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Omar T. Small of New Rochelle, NY to the position of Deputy Village Clerk, effective Tuesday, July 14, 2020 for the ensuing Fiscal Year pursuant to Village Law § 4-402. Vote Record - Item #18 – Resolution Granting an Extension of Site Plan Approval for 163 Wolfs Lane Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☐ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☐ ☐ ☐ ☐ Amended Trustee Hill-Ries ☐ ☐ ☐ ☐ ☒Tabled Trustee Greco ☐ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☐ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☐ Item # 19 – Other Business There was no other business. Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 20 – Authorizing Year End Budget Amendments and Transfers for Fiscal Year 2019-20 Authorizing Year End Budget Amendments and Transfers for Fiscal Year 2019-20 Whereas, pursuant to the provisions of §5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing; and Whereas, in all cases, there are sufficient unexpended balances in other appropriation accounts, excess revenues or fund balances available to cover the amendments and transfers. Now, therefore, be it resolved, that pursuant to New York State Village Law § 5-520, the Board of Trustees of the Village of Pelham hereby authorizes and directs the Assistant Village Administrator/Village Treasurer to modify the 2019-20 Budget by making the following budget transfers and amendments (attached hereto and made part hereof). Vote Record - Item #20 - Resolution Authorizing Budget Amendments & Transfers for Fiscal Year 2019-20 Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Recurring Items Item # 21 – Authorizing the Accounts Payable Trustee Carpenter audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Assistant Village Administrator/Village Treasurer: Fund Name: Amount General Fund $451,141.59 Grand Total $451,141.59 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record - Item #21 - Resolution Authorizing Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, July 14, 2020 Item # 22 – Authorizing Minutes of June 9, 2020 Vote Record - Item # 22 - Authorizing Minutes of June 9, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Item # 23 – Adjournment to Executive Session Vote Record - Item #23 – Adjournment to Executive Session Village of Pelham Board of Trustees Regular Meeting Tuesday, July 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ The public portion of the Regular Board Meeting was adjourned at 10:10 pm to enter into Executive Session to discuss a pending litigation and a personnel matter. After which time the Board of Trustees would adjourn for the evening. Respectfully submitted, Cara R. Farrell, Assistant to the Village Administrator