Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, NOVEMBER 24, 2020, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Pursuant to Executive Order 202.1 issued by Governor Andrew Cuomo on March 12, 2020, all in- person public access to Village Board of Trustees Meeting is suspended. Each Village Trustee will participate remotely either by video or telephone via GoToMeeting. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/466409277 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 466-409-277 Minutes 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments - Email Comments/Questions to cara.farrell@pelhamgov.com # Agenda Items: Non-Recurring Items 8A. Resolution Accepting Proceeds from an Eagle Scout Project at the Highbrook Highline 8B. Mayor’s Commendations for Assistance Securing Personal Protection Equipment: Heidi Carey & Traci Young 9. Discussion on Transfer of Westchester County Taxi Agreement 10A. Update Regarding Food Scrap Recycling Program 10B. Appointment of Climate Smart Communities Task Force Members 11. Update Regarding Apportionment of Village Land 12. Other Business Recurring Items 13. Authorizing Accounts Payable 14. Authorizing Minutes of: September 8, 2020, September 22, 2020 & October 13, 2020 15. Adjournment Next Regularly Scheduled BoT Meetings: Monday, December 7, 2020 (Note: Annual Organizational Meeting) Tuesday, December 8, 2020 Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 1 - Meeting called to order: Mayor Mullen called the meeting to order at 7:30 PM. Item # 2 - Pledge of Allegiance: Mayor Mullen led the Pledge of Allegiance. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Greco ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Asst. to the Village Admin. Farrell ☒ ☐ ☐ Item # 4 - Trustees’ Report: Trustee Carpenter discussed ConEdison’s gas main construction on Pelhamdale Avenue. Trustee Greco had nothing to report. Trustee Hill-Ries urged residents to attend this Saturday’s (November 4) Chamber of Commerce Shop Local Event at the Former Capital One Site. Trustee Kamal Eldahry gave an update regarding the SAB’s Food Scrap Recycling Program orders. She also thanked some neighboring municipalities who lent a hand in getting this ball rolling. Lastly, she said the leaf mulching kit donated by Pelham Preservation and Garden Society was used in Wolfs Lane Park. Trustee Potocki briefed residents on the historic and solid relationship between the Village and the Pelham Union Free School District and Superintendent Dr. Cheryl Champ. Trustee Spira-Cohen said our police recruit is set to graduate from the academy next week. She also asks that drivers and pedestrians pay close attention to safety. Everyone thanked Pete and Ciro for their service to this community and wished them good luck on their next adventures. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 5 - Village Administrator’s Report: Village Administrator Small shared information about the Lincoln Avenue Bridge Project’s conversion to a temporary bridge which should be complete by the end of January. He also said updates have been made to the Village’s COVID-19 Policy. Item # 6 - Mayor’s Report: Mayor Mullen brought up the upcoming Steering Committee on Policing & Inclusion meetings and encouraged residents to participate in these virtual meetings. He also discussed COVID-19 cases. Lastly, Mayor Mullen said there will be a Pelham House Project update at the next Board of Trustees Meeting. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 7 - Public Comments Bryan Cover of 206 Sixth Avenue inquired about the aesthetics of the new municipal center, the potential increase in population and school-age children and his concern for a rise in the use of public transit, specifically the MTA. James Stoffel of 116 Sixth Avenue from the Pelham Preservation Society voiced his concerns about the recent tree removal behind Lot 1 on MTA property on First Street. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Non-Recurring Items Item # 8A - Resolution Accepting Proceeds from an Eagle Scout Project at the HighbrookHighline Resolution Accepting Proceeds from an Eagle Scout Project at the Highbrook Highline Whereas, the Village of Pelham is host to various Eagle Scout projects; and Whereas, on July 16, 2019, Gavin Fear of 93 Storer Avenue was approved for a restoration project at the Highbrook Highline; and Whereas, due to Eagle Scout project guidelines, the proceeds for the project belong to the Sponsoring Agency (Village of Pelham). Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein accepts a check in the amount of $1,047.67 from Gavin Fear to be designated for the use of projects on future projects at the Highbrook Highline. Be it further resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Assistant Village Administrator/Village Treasurer to make the following amendment to the Fiscal Year 2020-21 Budget. Increase: (A) General Fund Revenue Account No. Account Description Amount A.2705 Gifts and Donations $1,047.67 Increase: (A) General Fund Expense Account No. Account Description Amount A.7110.415 Parks, Materials & Supplies $1,047.67 Vote Record - Item #8A - Resolution Accepting proceeds from an Eagle Scout Project at Highbrook Highline Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 8B - Mayor’s Commendations for Assistance Securing Personal Protection Equipment: Heidi Carey & Traci Young The Board of Trustees thanked Heidi Carey and Traci Young for their significant contributions for the health and safety of our first-responders. It should be duly noted and lauded by all members of the Pelham Community. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 9 - Discussion on Transfer of Westchester County Taxi Agreement Village Administrator Small said after researching it and communication with our Village Attorney and the Westchester County Taxi & Limousine Commission, he discovered that Westchester County has the authority, but for municipalities who have this in their code, there are steps required to transfer the administration of the agreement. The revenue we bring in for this budgeted line, is minimal at best. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 10A – Update Regarding Food Scrap Recycling Program Assistant to the Village Administrator Farrell and Trustee Kamal Eldahry updated the Board of Trustees on the financial status of both the grant funding from EcoPel and the reimbursable costs as they relate to the recently added food scrap recycling program. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 10B – Mayor’s Appointment of Climate Smart Communities Task Force Members Mayor Mullen acknowledged Ella Burns, Sam Farrell and Lucia Lavelle of Pelham as the newest Climate Smart Communities Task Force members. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 11 - Update Regarding Apportionment of Village Land Village Administrator Small said the property was appraised in October for $2,500.00. The Village Attorney looked at surveys, the appraisal and the apportionment process provided by the Town of Pelham at which point he provided the steps required to appropriately apportion this property. Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 12 – Other Business Trustee Hill-Ries asked about the status of Young Avenue Field as she received questions from the Pelhamwood Association. The Board of Trustees discussed the relation to the potential sale of Village Land to the property owners at 155 Harmon Avenue. Aspiring Eagle Scout, Gavin Fear presented a check to the Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Recurring Items Item # 13 - Authorizing the Accounts Payable Trustee Greco audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Assistant Village Administrator/Village Treasurer: Fund Name: Amount General Fund $288,097.67 Capital Projects Fund $15,000.00 Trust & Agency Fund $4,207.50 Grand Total $307,305.17 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 13 - Resolution Authorizing Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, November 24, 2020 Item # 14 - Authorizing Minutes: Vote Record - Item # 14a - Resolution Authorizing Minutes of September 8, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Vote Record - Item # 14b - Resolution Authorizing Minutes of September 22, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Vote Record - Item # 14c - Resolution Authorizing Minutes of October 13, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Item # 19 – Adjournment to Executive Session Vote Record - Item # 19 - Adjournment Village of Pelham Board of Trustees Regular Meeting Tuesday, November 24, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ The Board of Trustees ended the Regular Meeting and entered Executive Session to discuss current litigation and the potential sale of real property at 8:45 PM. Respectfully submitted, Cara R. Farrell, Assistant to the Village Administrator