Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING MINUTES TUESDAY, AUGUST 8, 2023, 8:00 PM VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Granting an Extension of Site Plan Approval for 48 First Street 9. Resolution Authorizing Special Event Request from The Pelham Picture House Regional Film Center 10. Resolution Amending the Employee Handbook to Incorporate a Parental Leave Policy 11. Resolution Authorizing the Appointment of a Laborer in the Village of Pelham Department of Public Works 12. Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Create No Parking Zones on the 200 Block of Corlies Avenue 13. Resolution Amending § 90-53 Schedule XIV: Limited-Time Parking, as Authorized by § 90- 20, to Allow Limited-Time Parking on Portions of Corlies Avenue 14. Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC. 15. Other Business Recurring Items 16. Authorizing Accounts Payable 17. Authorizing Minutes of: July 11, 2023 Work Session, Regular Meeting & Executive Session 18. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, September 12, 2023 Tuesday, September 26, 2023 Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 1 - Meeting Called to Order: The Mayor called the meeting to order at 8:12PM. Item # 2 - Pledge of Allegiance: The Mayor led the Pledge at 8:13PM. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Hill-Ries (Virtual) ☒ ☐ ☐ Village Trustee Eldahry ☐ ☒ ☐ Village Trustee McGreal ☒ ☐ ☐ Village Trustee Otondi (Virtual) ☒ ☐ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☒ ☐ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Hill-Ries – Nothing to report. Village Trustee Kamal Eldahry – absent. Village Trustee McGreal – Thank you to Diane Neumann for her service to Pelham, she passed away this past week. She was a crossing guard at Siwanoy School. Village Trustee Otondi – No report. Village Trustee Solomon – On August 3rd attended a webinar for the US DOT’s program which is the Reconnecting Communities and Neighborhoods Grant. Deputy Mayor Carpenter – Information provided on spotted lantern fly. Item # 5 - Village Administrator’s Report: The steel erection will commence starting Monday, August 14th and will require lane closure on Third Ave for a few days. Please pay attention and follow any parking signs. The CONED project at Wolfs/Marquand place is going well and hopes to be wrapped up by the start of the school year. Field work has been completed on the audit for fiscal year 22-23. The results will be out to the Board in the next few weeks. Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 6 - Mayor’s Report A call for volunteers was put out for the Planning Board and Sustainability Advisory Boards by the Village today. If you would like to participate, please submit your info. Congratulations to the Pelham Chamber of Commerce for earning their 501c-3 status. Mayor Mullen will be the 2024 Sound Shore St. Patrick’s Day Parade Grand Marshall. There will be fundraisers and more to come to support the scholarships granted by the parade scholarship fund. Mayor Mullen provided an update with the work being done on housing with the Westchester Municipal Officials Association. Item # 7 - Public Comments No public comment. Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Non-Recurring Items Item # 8 – Resolution Granting an Extension of Site Plan Approval for 48 First Street Whereas, on April 11, 2023, the Village of Pelham Board of Trustees granted Site Plan Approval to 48 Pelham Property LLC (the “Applicant”) for a proposed Transit Oriented Development project at 48 First Street (the “Property”); and Whereas, said Site Plan Approval is set to expire on August 9, 2023, if the Applicant fails to obtain a Building Permit within 120 days of the approval resolution, unless the Village Board of Trustees extends, by resolution, the time within which to do so; and Whereas, the Village Board of Trustees is authorized, pursuant to § 79-7 of the Pelham Village Code, to extend the validity of the Site Plan Approval by not more than two consecutive 120-day periods from the date of the original approval; and Whereas, on July 17, 2023, the Village Board of Trustees received a request from the Applicant for its first 120-day extension of the time in which they must obtain a Building Permit. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby grants a 120-day extension of the Site Plan Approval, such that the Applicant must now obtain a Building Permit by no later than December 7, 2023. Vote Record - Item # 8 – Resolution Granting an Extension of Site Plan Approval for 48 First Street – 8:33PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 9 – Resolution Authorizing Special Event Request from The Pelham Picture House Regional Film Center Whereas, the Picture House Regional Film Center has requested permission to hold its annual Picnic in the park Fundraiser in Wolfs Lane Park on Saturday, September 9, 2023 (copy attached); and Whereas, the Picture House Regional Film Center shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance name the Village as an additional insured in a form and amount satisfactory to the Village. Now, therefore, be it resolved, that the Board of Trustees of the of the Village of Pelham herein authorizes the Picture House Regional Film Center the use of the section of Wolfs Lane Park directly across from the movie theatre with access to the park on Friday, September 8, 2023; and Be it further resolved, that the Mayor and Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate this resolution. Vote Record - Item # 9 – Resolution Authorizing Special Event Request from The Pelham Picture House Regional Film Center - 8:34 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal Motion ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon 2nd ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 10 – Resolution Amending the Employee Handbook to Incorporate a Parental Leave Policy Whereas, the Village Board of Trustees adopted the Employee Handbook on June 10, 2014; and Whereas, the Village Board of Trustees reserves the right to add to, change or eliminate the policies within the Employee Handbook from time to time as it deems appropriate and to the extent applicable by law; and Whereas, the Village of Pelham employees provide vital constituent services and aid in the implementation of rules, regulations, ordinances, local laws and codes of the Village; and Whereas, the Village management and administration staff are integral to the delivery of Village services in an effective and efficient manner; and Whereas, the Village Board of Trustees desires to amend the Employee Handbook to incorporate a Parental Leave Policy for Non-Union employees; and Whereas, for purposes of the amendment to the Employee Handbook set forth in the attached policy, Non-Union employees shall mean full and part-time employees of the Village of Pelham not represented by a Labor Union. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby amends the Employee Handbook to incorporate a Parental Leave Policy (attached hereto and made part hereof). Vote Record - Item # 10 – Resolution Amending the Employee Handbook to Incorporate a Parental Leave Policy – 8:43 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 11 – Resolution Authorizing the Appointment of a Laborer in the Village of Pelham Department of Public Works Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Vincent Pizzutiello of Pelham, New York, to the position of Laborer, First, Job Class Code 0425-05, in the Village of Pelham Department of Public Works, effective Monday, August 7, 2023, at an annual starting salary of $70,500.00, subject to the requirements of Westchester County Civil Service, for a probationary period of one (1) year; and Be it further resolved, that the Village Administrator is authorized to take the necessary and appropriate actions to effect this appointment. Vote Record - Item # 11 – Resolution Authorizing the Appointment of a Laborer in the Village of Pelham Department of Public Works – 8:44PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal Motion ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon 2nd ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 12 - Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Create No Parking Zones on the 200 Block of Corlies Avenue Whereas, the Board of Trustees of the Village of Pelham has found that the traffic and parking conditions on Corlies Avenue at the intersection of Boulevard in the Village of Pelham require that the east side of Corlies Avenue from Boulevard to Second Street East should be areas where there is no parking any time; and Whereas, the Board of Trustees of the Village of Pelham has found that prohibiting parking at any time on the east side of Corlies Avenue from Boulevard to Second Street East would benefit the health, safety and welfare of the public. Now, therefore, be it resolved, that § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15 of the Code of the Village of Pelham is amended to add the following location: Street Name Side Location Corlies Avenue East From Boulevard to Second Street East Vote Record - Item # 12 – Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Create No Parking Zones on the 200 Block of Corlies Avenue – 8:46PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 13 - Resolution Amending § 90-53 Schedule XIV: Limited-Time Parking, as Authorized by § 90-20, to Allow Limited-Time Parking on Portions of Corlies Avenue Whereas, the Board of Trustees of the Village of Pelham has found that the traffic and parking conditions on Corlies Avenue at the intersection of Boulevard in the Village of Pelham require that the east side of Corlies Avenue from Boulevard to Second Street East should be areas where there is no parking any time. Now, therefore, be it resolved, that § 90-53 Schedule XIV: Limited-Time Parking, as Authorized by § 90-20 of the Code of the Village of Pelham is amended to add and remove the following locations: REPEAL Street Name Side Time Limit Hours/Days Location Corlies Avenue Both 1 hr. All times From First Street to Boulevard ADD Street Name Side Time Limit Hours/Days Location Corlies Avenue Both 1 hr. All times From First Street to Second Street East Corlies Avenue West 1 hr. All times From Second Street East to Boulevard Vote Record - Item # 13 – Resolution Amending § 90-53 Schedule XIV: Limited-Time Parking, as Authorized by § 90-20, to Allow Limited-Time Parking on Portions of Corlies Avenue – 8:48 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 14 - Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC. Whereas, the Village of Pelham (“Village”) intends to refinance and issue debt service in the near future to finance the costs of various Capital Projects; and Whereas, a financial advisor assists in many facets of issuing municipal debt, which includes the provision of services in connection with new bond issuance, anticipation notes, deficit and budget notes, preparation and assistance with financing documents, notice of sale to financial institutions and underwriters, and preparation of bond amortization schedules; and Whereas, Capital Markets Advisors LLC (“CMA”) is a financial advisory services firm for local municipal governments servicing the Westchester County area; and Whereas, the Village desires to retain CMA to provide financial advisory services for the period beginning August 8, 2023 through May 31, 2025. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached Financial Advisory Services Agreement (attached hereto and made apart hereof) with Capital Market Advisors LLC for the period beginning August 8, 2023 through May 31, 2025. Vote Record - Item # 14 – Resolution Authorizing Financial Advisory Services Agreement with Capital Markets Advisors, LLC. – 8:50 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 15 – Other Business Deputy Mayor Carpenter advised that the Sustainability Advisory Board is looking to help the Village update Chapter 93 of the Village code which contains tree legislation. Discussion among the Board involved the approved tree list and if the law might be expanded to cover not only Village owned property but also private property. Board members shared their thoughts. Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Recurring Items Item # 16 - Authorizing Accounts Payable Trustee Hill-Ries is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $581,372.84 Capital Projects Fund (H) $ 29,665.50 Trust & Agency (T) $ 64,607.50 Grand Total $ 675,645.84 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 16 - Resolution Authorizing the Accounts Payable – 9:07 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, August 8, 2023 Item # 17 - Authorizing Minutes of: July 11, 2023 Work Session, Regular Meeting and Executive Session Vote Record - Item # 17 – Authorizing the Minutes of July 11, 2023 Work Session, Regular Meeting and Executive Session – 9:08 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, August 8, 2023 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries ☐ ☐ ☒ ☐ ☐Tabled Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee McGreal Motion ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon 2nd ☒ ☐ ☐ ☐ Item # 18 - Adjournment A motion was made by Village Trustee Solomon and seconded by Village Trustee McGreal and voted unanimously by all to adjourn into Executive Session at 9:08 PM to discuss staffing in the Fire Department, Police Department and Department of Public Works.