Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING MINUTES TUESDAY, JANUARY 9, 2024, 8:00 PM VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Authorizing First Amendment to a License Agreement between the County of Westchester and the Village of Pelham Concerning the Replacement of Existing Antenna and Related Equipment 9. Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Mobile Radios for Police Vehicles 10. Other Business Recurring Items 11. Authorizing Accounts Payable 12. Authorizing Minutes of: December 12, 2023 Organizational Meeting, Regular Meeting and Executive Session 13. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, January 23, 2024 Tuesday, February 13, 2024 Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Item # 1 - Meeting Called to Order: Mayor Mullen called the meeting to order at 8:07 PM Item # 2 - Pledge of Allegiance: Mayor Mullen led the Pledge at 8:08 PM Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Eldahry ☒ ☐ ☐ Village Trustee McGreal ☐ ☒ ☐ Village Trustee Mohan ☒ ☐ ☐ Village Trustee Otondi ☐ ☒ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☒ ☐ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Eldahry – nothing to report. Village Trustee McGreal – absent. Village Trustee Mohan – Has introduced herself to the Sustainability Advisory Board and has attended the first meeting. Trustee Mohan has a meeting with the Fire Chief on Thursday and is looking forward to meeting the Fire Department. Village Trustee Otondi – absent. Village Trustee Solomon – nothing to report. Deputy Mayor Carpenter – nothing to report. Item # 5 - Village Administrator’s Report: Through Amy Paulin’s office the Village will be receiving a $250,000 grant toward purchase of the arial fire apparatus. Reminder to residents that the DPW is picking up Christmas trees until January 31st. Only Christmas trees that are bare of ornaments and lights should be placed curbside for pick up. ConEd will be completing a project on Cliff Ave over the coming months to replace a 125-year-old gas main. Looking to schedule around school breaks and on weekends for school intersections. The 2024-2025 Budget process has started for Village Department Heads. Item # 6 - Mayor’s Report On January 17, 2024 the Village of Pelham has been invited to discuss and present on the flood mitigation project with the Pelham Board of Education at the Middle School Library. Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Item # 7 - Public Comments No public comment. Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Non-Recurring Items Item # 8 – Resolution Authorizing First Amendment to a License Agreement between the County of Westchester and the Village of Pelham Concerning the Replacement of Existing Antenna and Related Equipment Whereas, the County of Westchester and the Village of Pelham entered into a License Agreement, dated April 14, 2020, wherein Westchester County agreed to furnish and install equipment to enhance the ability of first responders to safely and reliably communicate with the County and each other through the County Systems for public safety radio communication and mutual aid purposes; and Whereas, the County has obtained additional funding through a Statewide Interoperable Communications Grant with the New York State Division of Homeland Security and Emergency Services, being Contract No. 197794; and Whereas, the County wishes to use the State Grant Agreement to purchase is a tri[1]band (VHF- UHF-700 MHz) antenna to replace the current single band VHF antenna (“Additional Equipment”) at the Municipality’s police headquarters located at 34 Fifth Avenue., Pelham, NY 10803 (the “Site”), and Whereas, the Additional Equipment will enable the police Mutual Aid Radio System (MARS) control station radio at the Site (the “Control Station Radio”) to operate on the County’s P25 Trunked Radio System, which is one of the newly installed County Systems that operates on UHF frequencies. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Administrator to execute the First Amendment to the License Agreement with Westchester County concerning the replacement of existing police antenna and related equipment at Police Headquarters. Vote Record - Item # 8 – Resolution Authorizing First Amendment to a License Agreement between the County of Westchester and the Village of Pelham Concerning the Replacement of Existing Antenna and Related Equipment – 8:22 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, January 9, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Item # 9 – Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Mobile Radios for Police Vehicles Whereas, the County of Westchester and the Village of Pelham entered into an Inter-Municipal Agreement, dated November 10, 2020, concerning the Mutual Aid and Rapid Response Plan for police mutual aid; and Whereas, the County operates public safety radio communication systems for the County Department of Public Safety, the Department of Emergency Services, and the Department of Public Works and Transportation Bee-Line transit operations, as well as for the communication between the County and emergency first responders throughout Westchester County and the surrounding jurisdictions (the “County Radio Systems”); and Whereas, the Village of Pelham is in need of mobile radios for its municipal police vehicles programmed with radio communication systems that will allow it to communicate with the County, law enforcement, fire, EMS and other first responders for mutual aid purposes; and Whereas, the County wishes to furnish the mobiles radios to the Village for installation in its municipal police vehicles, and the Village wishes to accept the mobile radios according to the terms set forth herein the Inter-Municipal Agreement. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Administrator to execute the attached Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to provide mobile radios for police vehicles for the period of January 1, 2024 through January 1, 2029. Vote Record - Item # 9 – Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Mobile Radios for Police Vehicles – 8:23 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, January 9, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Item # 10 – Other Business The Chamber of Commerce would like to put together a checklist for new businesses in the Village of Pelham. The purpose would be to assist new businesses with navigation of the steps of opening a shop. The Chamber is hoping someone from the Village Board can help provide some information to assist with the checklist packet specifically regarding the Village requirements. Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Recurring Items Item # 11 - Authorizing Accounts Payable Village Trustee Eldahry is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $ 206,674.84 Capital Projects Fund (H) $ 150,272.12 Trust & Agency (T) $ 1,400.00 Private Purpose Trust Fund (TE) $ 0.00 Grand Total $358,346.96 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 11 – Authorizing the Accounts Payable – 8:32 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, January 9, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee Mohan 2nd ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, January 9, 2024 Item # 12 - Authorizing Minutes of: December 12, 2023 Organizational Meeting, Regular Meeting and Executive Session Vote Record - Item # 12 – Authorizing the Minutes of December 12, 2023 Organizational Meeting, Regular Meeting and Executive Session - 8:33 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, January 9, 2024 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☐ ☐ ☒ ☐ ☐Tabled Village Trustee McGreal ☐ ☐ ☐ ☒ ☐Withdrawn Village Trustee Mohan Motion ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon 2nd ☒ ☐ ☐ ☐ Item # 13 - Adjournment A motion was made by Village Trustee Solomon and seconded by Village Trustee Eldahry and voted unanimously by all to adjourn the regular meeting at 8:34PM. Respectfully Submitted, Sarah LoPuzzo Village Clerk