Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING MINUTES TUESDAY, NOVEMBER 26, 2024, 8:03 PM VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Authorizing the Village-Wide Bagging of Short-Term 2 & 3 – Hour Limit Parking Meters for Holiday Shopping Starting on Monday, December 9th through Thursday, January 2nd 9. Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Create a No Parking Zone on Fourth Avenue 10. Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the North Pelham Watershed Flood Mitigation Project 11. Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the Highbrook Avenue Watershed Flood Mitigation Project 12. Resolution Authorizing Professional Services Agreement with H2M Architects and Engineers for the North Pelham Watershed Flood Mitigation Project (Stormwater Pump Station, Force Main and Outfall) 13. Other Business – Village Grants Recurring Items 14. Authorizing Accounts Payable 15. Authorizing Minutes of: November 12, 2024 Work Session and Regular Meeting 16. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, December 10, 2024 (Note: Organizational Meeting) January 14, 2025 (Note: at 200 Fifth Avenue – Municipal Center) Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 1 - Meeting Called to Order: Mayor Mullen called the meeting to order at 8:03 PM. Item # 2 - Pledge of Allegiance: Mayor Mullen led the pledge at 8:03 PM. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Eldahry (Virtual) ☒ ☐ ☐ Village Trustee McGreal ☒ ☐ ☐ Village Trustee Mohan ☒ ☐ ☐ Village Trustee Otondi ☒ ☐ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☒ ☐ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Eldahry – The Police Department went on 397 service calls in October, made 8 arrests, and issued 168 violation summonses. With respect to parking tickets, parking enforcement officials issued 389 summonses and the Police Department issued 56 summonses. At last month’s Triple A Annual Awards Luncheon, the Village of Pelham was given the silver award for traffic safety in the Village. Village Trustee McGreal – In regards to the schools, every student will be released at noon due to the Thanksgiving Parade and will be off until Monday. Enjoy your break! Village Trustee Mohan – The Fire Department went on 84 calls in the month of October. 22 of these calls were regarding alarms, 7 were motor vehicle accidents. Members of the Fire Department also visited all Pelham schools and daycare centers last month. Chief Benkwitt would like to remind everyone to inspect their chimneys and heating units as well as make sure your detectors have new batteries. Calls have increased in our Village which results in our Lieutenants and Captains sometimes responding separately. Village Trustee Otondi – Thanks to the DPW staff for all their hard work and dedication this year. Happy Thanksgiving! Village Trustee Solomon – nothing to report. Deputy Mayor Carpenter – Thank you to Trustee McGreal for everything she has done, and helping the Board navigate issues with professionalism. Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 5 - Village Administrator’s Report: A reminder that the sanitation schedule for the remainder of the week will include Village Wide recycling tomorrow, and no garbage or recycling Thursday or Friday due to the holiday. Village Hall will be moving into our new Municipal Center next Thursday and Friday, December 5th and 6th. Village Hall will be closed to the public and we ask that for all non-emergency matters, you send an email to info@pelhamny.gov, for all emergencies we ask that you dial 911 or the Police front desk. We will re-open in the new Municipal Center on Monday, December 9th, at 9:00 AM. We ask for everyone’s patience with the move as we adapt to our new environment. Item # 6 - Mayor’s Report Happy Thanksgiving! This Saturday we have the ½ Marathon and 10K. There will be appearances from your local elected leaders handing out medals. The race begins at 7:30 AM and many streets in the Village will be closed. After this, the Chamber of Commerce invites you to our downtown from 1:00 to 5:00 PM to experience the market and many activities! Then, our Holiday Lighting will take place at 5:00 PM in between Town Hall and the Town House. Item # 7 - Public Comments No public comment noted. Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Non-Recurring Items Item # 8 – Resolution Authorizing the Village-Wide Bagging of Short-Term 2 & 3 – Hour Limit Parking Meters for Holiday Shopping Starting on Monday, December 9th through Thursday, January 2nd Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorize the Department of Public Works and Police Department to coordinate and implement the Village-wide bagging of on- street, short term, two & three-hour limit parking meters in the Downtown during the holidays, for holiday shopping from Monday, December 9th through Thursday, January 2nd. Vehicles may park free- of-charge at short-term two- or three-hour limit parking meters for a maximum of two or three hours. Vote Record - Item # 8 – Resolution Authorizing the Village-Wide Bagging of Short-Term 2 & 3 – Hour Limit Parking Meters for Holiday Shopping Starting on Monday, December 9th through Thursday, January 2nd – 8:22 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 9 – Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Extend a No Parking Zone on Fourth Avenue Whereas, the Board of Trustees of the Village of Pelham has found that the traffic and parking conditions on Fourth Avenue at the intersection of Lincoln Avenue in the Village of Pelham require that the east side of Fourth Avenue from Lincoln Avenue to a point 150 feet north to its terminus should be areas where there is no parking any time; and Whereas, the Board of Trustees of the Village of Pelham has found that prohibiting parking at any time on the east side of Fourth Avenue from Lincoln Avenue to a point 150 feet north to its terminus would benefit the health, safety and welfare of the public. Now, therefore, be it resolved, that § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15 of the Code of the Village of Pelham is amended to extend No Parking Any Time at the following location: Street Name Side Location Fourth Avenue East From a point 150 feet north of Lincoln Avenue to its terminus Vote Record - Item # 9 – Resolution Amending § 90-49 Schedule X: No Parking Any Time, as Authorized by § 90-15, to Extend a No Parking Zone on Fourth Avenue – 8:30 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 10 - Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the North Pelham Watershed Flood Mitigation Project Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Administrator to execute the attached Proposal for Professional Services and Fee Schedule dated November 21, 2024, from AI Engineers, Inc., Dolph Rotfeld Engineering Division for professional engineering services for the North Pelham Watershed Flood Mitigation Project in an amount not to exceed $1,355,000.00; and Be it further resolved, that funding will be a combination of Local, Federal and State resources and that said funds shall be deposited in the appropriate Capital Budget Accounts for the North Pelham Watershed Flood Mitigation Project as determined by the Village Administrator/Treasurer. Vote Record - Item # 10 – Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the North Pelham Watershed Flood Mitigation Project – 9:03 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 11 - Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the Highbrook Avenue Watershed Flood Mitigation Project Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Administrator to execute the attached Proposal for Professional Services and Fee Schedule dated November 21, 2024, from AI Engineers, Inc., Dolph Rotfeld Engineering Division for professional engineering services for the Highbrook Avenue Watershed Flood Mitigation Project in an amount not to exceed $955,000.00; and Be it further resolved, that funding will be a combination of Local, Federal and State resources and that said funds shall be deposited in the appropriate Capital Budget Accounts for the Highbrook Avenue Watershed Flood Mitigation Project as determined by the Village Administrator/Treasurer. Vote Record - Item # 11 – Resolution Authorizing Professional Services Agreement with AI Engineers, Inc. (Dolph Rotfeld Engineering Division) for the Highbrook Avenue Watershed Flood Mitigation Project – 9:04 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 12 - Resolution Authorizing Professional Services Agreement with H2M Architects and Engineers for the North Pelham Watershed Flood Mitigation Project (Stormwater Pump Station, Force Main and Outfall) Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Village Administrator to execute the attached Proposal for Professional Services and Fee Schedule dated November 20, 2024, from H2M Architects and Engineers for professional engineering services for the North Pelham Watershed Flood Mitigation Project in an amount not to exceed $1,476,200.00; and Be it further resolved, that funding will be a combination of Local, Federal and State resources and that said funds shall be deposited in the appropriate Capital Budget Accounts for the North Pelham Watershed Flood Mitigation Project as determined by the Village Administrator/Treasurer. Vote Record - Item # 12 – Resolution Authorizing Professional Services Agreement with H2M Architects and Engineers for the North Pelham Watershed Flood Mitigation Project (Stormwater Pump Station, Force Main and Outfall) – 9:05 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 13 – Other Business Village Trustee Mohan through her work with the Sustainability Advisory Board has learned that the Village has access to some grants. There will be a further discussion held at a later date. Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Recurring Items Item # 14 - Authorizing Accounts Payable Village Trustee Eldhary is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator/Treasurer and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $ 102,937.14 Capital Projects Fund (H) $ 111,675.61 Trust & Agency (T) $ 0.00 Private Purpose Trust Fund (TE) $ 0.00 Grand Total $ 214,612.75 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 14 – Authorizing the Accounts Payable – 9:07 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 26, 2024 Item # 15 - Authorizing Minutes of: November 12, 2024 Work Session and Regular Meeting Vote Record - Item # 16 – Authorizing Minutes of: November 12, 2024 Work Session and Regular Meeting – 9:08 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 26, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Item # 16 - Adjournment A motion was made by Village Trustee Solomon, seconded by Village Trustee McGreal, voted unanimously by all at 9:09 PM to adjourn for evening. Respectfully Submitted, Adriana Rugova, Village Clerk