Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING MINUTES TUESDAY, APRIL 22, 2025, 8:00 PM MUNICIPAL CENTER - 200 FIFTH AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department 9. Resolution Modifying Fee Schedule for Building and Parking Permits 10. Resolution Authorizing the Execution of a Memorandum of Understanding Related to the Community Choice Aggregation Program 11. Resolution Authorizing Attendance at NYCOM Annual Meeting (5/28/25 – 5/30/25) 12. Other Business – Municipal Center Meeting Room Recurring Items 13. Authorizing Accounts Payable 14. Authorizing Minutes of: April 8, 2025 Regular Meeting 15. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, April 29, 2025 (Note: Special Meeting for Budget Adoption) Tuesday, May 13, 2025 Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 1 - Meeting Called to Order: Mayor Mullen called the meeting to order at 8:00 PM. Item # 2 - Pledge of Allegiance: Mayor Mullen led the pledge at 8:00 PM. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Eldahry ☒ ☐ ☐ Village Trustee Howell ☒ ☐ ☐ Village Trustee Mohan ☐ ☒ ☐ Village Trustee Otondi ☒ ☐ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☒ ☐ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Eldahry – nothing to report. Village Trustee Howell – The Arts Council is holding their annual Summer Series. The outdoor movies and concert will take place on July 12th, July 26th, August 9th and August 23rd. Juneteenth will be taking place on June 14th. Village Trustee Mohan – absent. Village Trustee Otondi – nothing to report. Village Trustee Solomon – nothing to report. Deputy Mayor Carpenter – nothing to report. Item # 5 - Village Administrator’s Report: The Village authorized the execution of an agreement with T2 United Public Safety for parking enforcement and safety management. The onboarding process has begun, and the live date will be July 1st of this year. All permits, handhelds, and enforcement software will be switched over on July 1st. Weekly Organic Yard Waste Collection begins on Wednesday, May 7th, and will continue until Wednesday, October 8th. All organic waste must be placed curbside no later than 7 AM in either biodegradable paper bags or 30-to-35-gallon open containers. Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 6 - Mayor’s Report Thank you to our Fire Department for their immediate responses to the incidents that have taken place recently. The first took place in Pelham Manor, where one of the first responders needed medical support. Our Fire Department assisted along with the Town ambulance. The second incident took place in the Pelham Green Site, where an individual working on the upper floor fell and sustained multiple injuries. Pelham Manor arrived with their bucket truck to assist, and the individual was then brought down. Thank you to our Fire Department again for the great work! Finally, our Municipal Ribbon Cutting Ceremony will take place on June 1st. Item # 7 - Public Comments No public comment noted. Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Non-Recurring Items Item # 8 – Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Angelo Ciampa, of Yonkers, New York, to the position of Police Officer (2 nd Grade) Job Class Code 0134-01, effective Monday, April 21, 2025, at an salary of $103,535.00, subject to the requirements of Westchester County Civil Service, the current Village of Pelham Police Benevolent Association Collective Bargaining Agreement, Village of Pelham Employee Handbook, the Unconsolidated Laws of New York State and any other applicable regulations in place and for a probationary period of one (1) year; and Be it further resolved, that the Village Administrator is authorized to take the necessary actions to effect this appointment. Vote Record - Item # 8 – Resolution Authorizing the Appointment of a Police Officer in the Village of Pelham Police Department – 8:08 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Howell ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☒ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 9 – Resolution Modifying Fee Schedule for Building and Parking Permits Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the modification of the Fee Schedule for Building and Parking Permits upon the recommendation of the Village Administrator/Treasurer effective June 1, 2025. Item Chapter Fee Amount Last Revised Building Permit § 34 $350 per $0-$5,000 6/1/2025 (includes Tanks, Fuel value of work; $18 Tank Installation or per each additional Removal, HVAC, $1,000 in value of Demolition, etc.) work with the requirement to substantiate cost of work upon completion If estimated construction cost is $250,000.00 and above, $20 per each additional $1,000 in value of work with the requirement to substantiate cost of work upon completion Certificate of § 34 $300 6/1/2025 Occupancy Certificate of § 34 $100 payable upon 6/1/2025 Compliance permit application applicable to Building and Plumbing Permits Parking Permit Resident (Lot 7) $75 6/1/2025 Monthly Parking Permit Resident (Lot 9) $65 6/1/2025 Monthly Parking Permit Resident (Lots 10, 11,12 $95 6/1/2025 &13) Monthly Parking Permit Resident (Lots 1 and 4) $100 6/1/2025 Monthly Parking Permit Merchant $55 6/1/2025 Monthly Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Vote Record - Item # 9 – Resolution Modifying Fee Schedule for Building and Parking Permits – 8:12 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Howell ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☒ ☐Discussed Village Trustee Otondi 2nd ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 10 - Resolution Authorizing the Execution of a Memorandum of Understanding Related to the Community Choice Aggregation Program Whereas, the Village of Pelham is a member of Sustainable Westchester and a participant in the Community Choice Aggregation Program (“CCA”); and Whereas, the current Electric Service Agreement (ESA) for the Sustainable Westchester CCA program terminates on November 30, 2025; and Whereas, the Village of Pelham desires to continue to engage the services of Sustainable Westchester, Inc. as the Program Manager for CCA and administration of the program; and Whereas, in connection with the CCA, Sustainable Westchester has provided the Village of Pelham with information regarding the plan to secure a new ESA (2025 ESA); and Whereas, a new Memorandum of Understanding (2025 MOU) with Sustainable Westchester will allow for the bid for electricity supply to be awarded to the lowest responsible bidder; and Whereas, the purpose of the 2025 MOU is to: a) establish the Village of Pelham’s participation in the CCA program to be managed by Sustainable Westchester, Inc. under the 2025 Electric Service Agreement (2025 ESA); b) to affirm that the Village of Pelham and Sustainable Westchester, Inc. agree to adhere to the terms and conditions of the 2025 ESA in the event the 2025 ESA is executed; and c) to affirm that the Village of Pelham and Sustainable Westchester, Inc. agree to execute the 2025 ESA subject to the conditions of review and approval outlined in the MOU. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham does hereby authorize the Village Administrator to execute the 2025 MOU with Sustainable Westchester, Inc., selecting the 100% Renewable Clean Power Product as the default, and the associated 2025 ESA subject to receiving a Compliant Offer, as defined in the MOU, as required to continue participating in the CCA program. Vote Record - Item # 10 – Resolution Authorizing the Execution of a Memorandum of Understanding Related to the Community Choice Aggregation Program – 8:26 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter Motion ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Howell ☐ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☒ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon ☒ ☐ ☐ ☐ Village Trustee Howell recused themselves from the vote on the Resolution Authorizing the Execution of a Memorandum of Understanding Related to the Community Choice Aggregation Program due to a conflict of interest. Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 11 - Resolution Authorizing Attendance at NYCOM Annual Meeting (5/28/25 – 5/30/25) Whereas, the New York State Conference of Mayors and Municipal Officials (“NYCOM”) is an association of, and for, cities and villages in New York. Since 1910, NYCOM has united local government officials in an active statewide network focused on the singular purpose of finding the most effective means of providing essential municipal services; and Whereas, NYCOM hosts its annual meeting at Sagamore Hotel Bolton Landing each year; and Whereas, Attendance at this training event is permitted by § 77-b of the General Municipal Law. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes Mayor Mullen and Village Trustee Solomon to attend the 2025 Annual Meeting at the Sagamore Hotel on behalf of the Village of Pelham from Wednesday, May 28, 2025 to Friday, May 30, 2025, with cost of said meeting including travel, hotel and registration fees not to exceed $1,200.00 per person to be covered by the Village. Vote Record - Item # 11 – Resolution Authorizing Attendance at NYCOM Annual Meeting (5/28/25 – 5/30/25) – 8:27 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Howell 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☒ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 12 – Other Business Deputy Mayor Carpenter would like to have a discussion in the future regarding the use of the Municipal Center Meeting Room along with possible rules to set in place. Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Recurring Items Item # 13 - Authorizing Accounts Payable Village Trustee Eldahry is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator/Treasurer and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $ 424,178.07 Capital Projects Fund (H) $ 208,739.11 Trust & Agency (T) $ 18,442.63 Private Purpose Trust Fund (TE) $ 0.00 Grand Total $ 651,359.81 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 13 – Resolution Authorizing Accounts Payable – 8:34 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Howell ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☒ ☐Discussed Village Trustee Otondi 2nd ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, April 22, 2025 Item # 14 - Authorizing Minutes of: April 8, 2025 Regular Meeting Vote Record - Item # 14 – Resolution Authorizing the Minutes of April 8, 2025 Regular Meeting – 8:35 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, April 22, 2025 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☐ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☐ ☐ ☐ ☐ Amended Village Trustee Eldahry ☐ ☐ ☐ ☐ ☒Tabled Village Trustee Howell ☐ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☐ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☐ Village Trustee Solomon ☐ ☐ ☐ ☐ Item # 15 - Adjournment A motion was made by Village Trustee Solomon, seconded by Village Trustee Eldahry, voted unanimously at 8:36 PM to adjourn for the evening. Respectfully submitted, Adriana Rugova, Village Clerk