City Council

CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES – 06-02-05 The City Council of Pelican Rapids met in special session at 7:00 p.m., Thursday, 06-02-05, Council Chambers, City Hall, 315 N. Broadway. Mayor Wayne Runningen, Council Members Richard Peterson, Ben Woessner, John E. Waller, III were present. Council Member David Gottenborg was absent. Administrator Don Solga, Clerk-Treasurer Glenys Ehlert, City Attorney Greg Larson, Engineer Paul King of Moore Engineering, Cynthia Stotesbery, Phil Stotesbery, Roger Schleske, Lou Ann Schleske, Marlan Evenson and Marlene Evenson were also present. Mayor Runningen called the special meeting to order and opened the Public Hearing on Improvement Project No. 70, pursuant to due call and published notice thereof. Engineer Paul King reviewed the project process. Administrator Don Solga explained the City policy governing the assessment calculation. Marlene Evenson asked about the interest rate charge and term of assessments. Mayor Runningen said the interest rate on the assessments would be 5% and assessments would be for 15 years, starting in 2006. Property owners have the option of paying the assessment in full prior to certification of the assessment to the county auditor. The City of Pelican Rapids plans to certify the assessment to the Otter Tail County auditor in September, 2005. Roger Schleske asked about project scope to reconstruct roads rather than overlay. Mayor Runningen said the decision to reconstruct the roads was made by the City Council based on the street study conducted by Moore Engineering. Mayor Runningen said, “The purpose of this hearing is to discuss the assessments.” Cynthia Stotesbery asked who the low bidder was on the project. Mayor Runningen said the low bidder is Central Specialties of Alexandria. She is concerned that the present road broke up several years ago. King said the life of an asphalt road is about 20 years and 11th Ave. SE is 27 years old. Roger Schleske said it’s a lot of money for what we’re going to get. Overlay would be less expensive. Marlan Evenson questioned the total assessment for 9th Ave.SW. That amount is $128,372. Mayor Runningen called for additional comments. Hearing none, he entertained a motion to close the hearing.  Motion by Peterson, seconded by Waller to close the public hearing. Motion passed unanimously. Motion by Woessner, seconded by Peterson to introduce the following written resolution, entitled RESOLUTION ADOPTING ASSESSMENT FOR IMPROVEMENT PROJECT NO. 70 WHEREAS, pursuant to proper notice duly given as required by law, the City Council of Pelican Rapids has met and heard and passed upon all objections to the proposed assessment for the improvement of: STREET BEGIN TERMINI Maplewood Dr. 245 feet S. of 8th Ave SE 6th Ave SE 9th Ave SW S. Broadway 1st St SW 11th Ave SE S. Broadway 300’ East 1st St NW WCT, Inc. 4th Ave NW The improvements are: bituminous surfacing, curb and gutter replacement as needed, water and sewer service connections and storm drains as needed. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PELICAN RAPIDS, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2006, and shall bear interest at the rate of five (5) percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2005. To each subsequent installment when due  shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. City Attorney Greg Larson said that it is his recommendation that the City Council adopt the assessment roll. Motion passed unanimously and resolution declared duly adopted. Engineer Paul King recommended awarding the bid for Improvement Project No. 70 and authorizing the mayor and city clerk and/or the city administrator to sign the contract with the apparent low bidder, Central Specialties, Inc., of Alexandria, Minn. King has verified the bid. Motion by Waller, seconded by Woessner to award the bid for Improvement Project No. 70 to Central Specialties, Inc., of Alexandria in the amount of $218,113.60 for Base Bid, Alternate No. 1 and No. 2. Motion passed unanimously. Marlene Evenson asked about the construction schedule. King said they should be able to get in and out fairly quickly. Mayor Runningen said the Council wants to minimize disruption to the grocery store and Dairy Queen since they were impacted last summer by the Highway 59 construction. Motion by Peterson, seconded by Waller to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 7:30 p.m. Glenys Ehlert, CMC Clerk-Treasurer