City Council

CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES – 08-14-06 The City Council of the City of Pelican Rapids met in regular session at 5:30 p.m., Monday, 08-14-06, in Council Chambers, City Hall. Mayor Wayne Runningen, Council Members Ben Woessner, Richard Peterson and John E. Waller, III, were present. Council Member David Gottenborg was absent. Clerk-Treasurer Glenys Ehlert, Police Chief Scott Fox, Utilities Superintendent Brent E. Frazier, Street and Park Superintendent Brian Olson, Liquor Store Manager Bob Leslie, Fire Chief Trevor Steeves, Sharon and Steve Mondt and Kelley Gorman of the Pelican Rapids Press were also present. Mayor Runningen called meeting to order. Motion by Waller, seconded by Peterson to approve minutes of 07-10-06, 7-14-06, 7-25-06, as presented. Motion passed unanimously. Motion by Peterson, seconded by Waller to approve payment of the 08-14-06 Accounts Payable Listing as presented, including Library Bills. Motion passed unanimously. Police Chief Scott Fox presented his report. Chief Fox requested permission to advertise for a full time police officer to fill the position created by a resignation in July. Council discussed budget and application process. Motion by Woessner, seconded by Waller to table discussion of police officer position to 08-29-06 City Council meeting. Motion passed unanimously. Utilities Superintendent Brent E. Frazier reported on the water and wastewater departments. Well No. 12 will need some rehabilitation. It was rehabbed six months ago, but all wells are being taxed with Well No. 14 contamination. Monitoring wells around Well No. 14 show that the well is remaining about the same. All lagoons are covered with algae. Mayor Runningen reviewed a request from Minnesota Pollution Control Agency (MPCA) to enter into an access agreement. Motion by Peterson, seconded by Waller to authorize Administrator Don Solga to sign the MPCA Access Agreement on behalf of the City of Pelican Rapids. Motion passed unanimously. Mayor Runningen reviewed an opportunity to apply for a grant for phosphorous reduction. Motion by Waller, seconded by Woessner to introduce the following resolution, entitled Phosphorous Reduction Grant Resolution. (A complete text of this resolution is part of permanent public record in the city clerk's office.) Motion passed unanimously and the resolution was declared duly adopted. Street and Park Superintendent Brian Olson reported on landscaping project in the park by Mill Pond Dam. He reported that the utility extension on Maplewood Dr. is about 98% completed. The only item remaining is to landscape the ditches. Motion by Peterson, seconded by Woessner to accept the engineer’s recommendation and approve Pay Estimate No. 1 to Delzer Construction, Inc., for construction on utility extension in the amount of $47,877.86, and to approve payment to Ulteig Engineers, Inc., for engineering on the project in the amount of $3,107.65. Both payments are partial payments. Motion passed unanimously. Liquor Store Manager Bob Leslie presented a report and check for $5,000 to the City. Mayor Runningen stated that the liquor store has met the budgeted payment to the City for 2006. Leslie hopes to set aside money towards a new liquor facility and requested that the facilities committee continue to look at possibilities. Clerk-Treasurer Glenys Ehlert and Secretary to the Planning Commission presented a report on the 08-07-06 Planning Commission meeting. Sharon Mondt was present to request that the mailbox ordinance be changed to permit any color mailbox. The Planning Commission will consider the mail box ordinance at their meeting on 09-18-06, 5:00 p.m., Council Chambers. Motion by Waller, seconded by Woessner to accept the Planning Commission’s recommendation to approve the lot split by Trilogy Development, Inc. Motion passed unanimously. Fire Chief Trevor Steeves and the Fire Hall Building Committee met with a representative of a post and beam building, similar to the city’s public works facility. The savings in construction cost are substantial. Steeves is obtaining a quote for an engineer to provide architectural drawings for bids and for oversight during the building process. Fire Chief Trevor Steeves informed Council that Dunn Township Supervisor Mike Johnson has sent letters to the fire departments of Vergas and Detroit Lakes, inquiring if these departments would be willing or able to provide fire protection service for a part or all of Dunn Township. Clerk-Treasurer Glenys Ehlert presented the 07-31-06 financial reports. Motion by Peterson, seconded by Waller to hold the Truth in Taxation hearing at 7:00 p.m., Monday, 12-04-06, in Council Chambers of City Hall and to hold the continuation hearing if needed on Monday, 12-11-06. Motion passed unanimously. Motion by Waller, seconded by Peterson to approve a Temporary Malt Liquor License for Lynne Kathryn Ebner for a special event at the Pelican Rapids Public Library, 25 West Mill for the term of one day, beginning with the 20th day of August, 2006 at 12:00 noon and ending the 20th day of August, 2006 at 12:00 midnight, subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Pelican Rapids pertaining thereto. Motion passed unanimously. Motion by Peterson, seconded by Waller to approve a Temporary Malt Liquor License for the VFW for an on-sale beer operation in the parking lot of the VFW at 29 1st Ave. NW, for the term of one day, beginning with the 9th day of September, 2006, at 12:00 noon, and ending the 9th day of September, 2006 at 12:00 midnight, subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Pelican Rapids pertaining thereto and subject to rules and regulations submitted with application. Motion passed unanimously. Motion by Waller, seconded by Woessner to approve appointment of the following election judges to serve at the 09-12-06 Primary Election and the 11-07-06 General Election: Shirley Irey, Shirley Nettestad, JoAnn Frazier, Julie Lammers, Muriel Rogelstad, Pat Krekelberg, Betty Petkewick, Paulette Nettestad, Merrilee Ottoson, Bonnie McGregor and Carey Johnson. Motion passed unanimously. Mayor Runningen reminded Council that there is an Open House for Library Director Pam Westby at the library on 08-17-06 from 4:00 to 7:00 p.m. Meeting adjourned at 6:40 p.m. Glenys Ehlert, CMC Clerk-Treasurer