City Council

July 22, 2009 CITY COUNCIL AGENDA Tuesday, July 28, 2009 4:30 p.m. Council Chambers 315 N. Broadway 1. Call to Order 2. Additions / Deletions to Agenda 3. Approval of Accounts Payable Listing 4. Refunding Water and Sewer Bonds of 1998 & 2002 – Monte Eastvold, Northland Securities 5. Planning Commission Report 6. Fire Department Equipment – Chief Trevor Steeves 7. LMC Insurance Renewal – 2009-2010 8. Petition to Pave 10th Ave. SW – Rural Section – Street Policy 9. 2010 Budget Committee 10. Certify Unpaid Mowing Bill to Otter Tail County Auditor 11. Small Cities Development Program Pre-Application  CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES - 07-28-09 The City Council of Pelican Rapids met in regular session at 4:30 p.m., on Monday, 07- 28-09, in Council Chambers, City Hall. Mayor Ben Woessner, Council Members Richard Peterson, Steve Foster, Kevin Ballard and John E. Waller, III were present. No one was absent. Administrator Don Solga, Clerk-Treasurer Glenys Ehlert, Monte Eastvold of Northland Securities, Inc., Fire Chief Trevor Steeves, Wayne Johnson and Kelley Gorman of The Pelican Rapids Press were also present. Mayor Woessner called meeting to order at 4:30 p.m. All present stood, addressed the flag and said the pledge of allegiance. Agenda: Small Cities Development Program Pre-Application was removed from the agenda and Recreational Game License was added. Motion by Waller, seconded by Peterson to accept the agenda as amended. Motion passed unanimously. Motion by Waller, seconded by Ballard to approve the 07-28-09 Accounts Payable Listing in the amount of $52,294.35 with the addition of Public Facilities Authority for Water and Wastewater principal and interest payments in the amount of $82,841.51. Motion passed unanimously. The Mayor announced that the next item on the agenda was to consider proposals for the purchase of $490,000 General Obligation (G.O.) Sewer Revenue Refunding Bonds, Series 2009A. Monte Eastvold of Northland Securities, Inc., was present to summarize the proposed G.O. Sewer Revenue Refunding Bonds, Series 2009A. Motion by Waller, seconded by Peterson to introduce the following resolution, entitled, RESOLUTION AWARDING SALE OF $490,000 GENERAL OBLIGATION SEWER REVENUE REFUNDING BONDS, SERIES 2009A, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY AND PROVIDING FOR THEIR PAYMENT. Motion passed unanimously and resolution declared duly adopted. Motion by Waller, seconded by Ballard to confirm the term and interest rate of the sale of $490,000 G.O. Sewer Revenue Refunding Bonds, Series 2009A, to Northland Securities, Inc., and authorizing the mayor and clerk to sign the contract. Motion passed unanimously. The anticipated date completing the bond sale is 09-03-09. Administrator Don Solga reported on public nuisance properties and the results of the Spring Tour. He explained that there were 84 properties with 28 not yet in compliance. Administrator Don Solga read the Planning Commission’s Resolution recommending approval of the rear yard variance from 25 ft. to 12 ft., to permit Steven and Elroy Backstrom to construct a 24 ft. x 22 ft. detached garage on their property at 833 Maplewood Dr. Neighboring property owner Rhoda Johnson didn’t receive mailed  CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES - 07-28-09 notice of the hearing so the Planning Commission asked Secretary Glenys Ehlert to discuss request with her. Johnson did not object to the variance. Motion by Peterson, seconded by Ballard to accept the Planning Commission’s recommendation and resolution and approve the Steven and Elroy Backstrom rear yard variance from 25 ft. to 12 ft. Motion passed unanimously. Administrator Don Solga and Fire Chief Trevor Steeves reviewed a Fire Department Replacement Schedule. Chief Steeves explained that the City could replace the oldest pumper truck with a used truck, using the fire department equipment funds on hand. Another option is to wait until Tanker #1 is paid for and slide City Pumper in that slot, using the funds on hand to help buy down the price. “I do think the city truck should be the next one replaced,” Steeves said. Council Member Peterson agreed, saying, “We know what we have in the 1999 Rural Pumper so we would move it to the City Pumper.” Council Member Foster arrived at 5:05 p.m. Motion by Peterson, seconded by Waller that the best plan for Fire Department Equipment would be to finish paying off lease payment on 2007 Sterling Pumper Truck in 2012. Then we will move the 1999 Rural Pumper to City Pumper and purchase a new pumper truck. Motion passed unanimously. Administrator Don Solga reviewed the League of Minnesota Cities Insurance renewal and deductible. Motion by Foster, seconded by Peterson to accept the recommendation of Administrator Don Solga and renew the City’s property and liability coverage with the League of Minnesota Cities Insurance Trust for 2009-2010 with a $250 deductible. Motion passed unanimously. Motion by Peterson, seconded by Foster to deny the request to improve 10th Avenue SW by a rural section improvement. Council Member Foster said after the last council meeting, we had a pretty good rain and water was a problem on 10th Ave SW with erosion during the rain and puddles. The street needs a storm water collection system. Mayor Woessner and other Council Members agreed. Motion passed unanimously. Foster said he also observed Old Fergus Road during rainstorm and Old Fergus Road has a drainage system completely different than the 10th Ave. SW road. The Old Fergus Road ditches are providing acceptable drainage for the roadbed. Wayne Johnson asked about road construction policy regarding extending water and sewer in 5th Ave. NE. Administrator Don Solga said the cost of extending water and sewer is very expensive and only one side could be assessed since the east side has water and sewer. Council discussed situation and residents need for city utility services.  CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES - 07-28-09 Mayor Woessner asked for volunteers for the budget committee. Motion by Waller, seconded by Ballard to appoint Peterson and Foster to the Budget Committee. Motion passed unanimously. Motion by Waller, seconded by Foster to approve certifying an unpaid mowing bill for parcel number 76000990652000 in the amount of $85.00 to Otter Tail County Auditor for collection with real estate taxes. Motion passed unanimously. Motion by Waller, Peterson to approve Recreational Game License to Chet Nettestad of Pelican Rapids Pool Hall, LLC. Motion passed unanimously. Motion by Ballard, seconded by Waller to adjourn the meeting at 5:36 p.m. Motion passed unanimously. Glenys Ehlert, CMC Clerk-Treasurer