City Council

February 17, 2010 CITY COUNCIL AGENDA Tuesday, February 23, 2010 4:30 p.m. Council Chambers, 315 N. Broadway 1. Call to Order 2. Additions / Deletions to Agenda 3. Approval of Minutes – 02-08-10 4. Approval of Accounts Payable Listing 5. Liquor Store Report 6. Household Hazardous Waste Mobile Collection Contract 7. Addition to Plumbers’ Registration List 8. Emergency Plan and Instant Alert Report CITY OF PELICAN RAPIDS COUNCIL MEETING MINUTES – 02-23-10 The City Council of Pelican Rapids met in regular session at 4:30 p.m., on Tuesday, 02-23-10, in Council Chambers, City Hall. Mayor Ben Woessner, Council Members Steve Foster, Kevin Ballard and John E. Waller, III were present. Council Member Richard Peterson was absent. Administrator Don Solga, Clerk-Treasurer Glenys Ehlert and Kelley Gorman of the Pelican Rapids Press were also present. Mayor Woessner called meeting to order at 4:30 p.m. The Jaycees’ Beer Garden Temporary License and Street Dance was added to the Agenda. Motion by Ballard, seconded by Foster to approve addition to the agenda and an addition to the 02-23-10 Accounts Payable Listing. Motion passed unanimously. Motion by Foster, seconded by Waller to approve the 02-08-10 minutes as presented. Motion passed unanimously. John Gorton of Jaycees was present to request that West Mill Ave. be closed for a street dance for Turkey Days. He also presented information regarding the Jaycees’ application for a Temporary Beer License for a Beer Garden to be held in conjunction with the street dance on 07- 09 and 07-10-10. Gorton discussed the bonded security people Jaycees will be hiring and agreed that beer sales will cease at midnight 07-09 and 07-10-10, the band will stop playing at midnight both nights and people will be disbursed from the Beer Garden by 12:30 a.m. Motion by Foster, seconded by Ballard to close West Mill Ave. for the Jaycee’s Street Dance and Beer Garden and to approve a Temporary Beer License for 07-09-10 for 6:00 p.m. to midnight and 07-10-10 for 12:00 p.m. to midnight, subject to the regulations attached to the license and the ordinances of the City of Pelican Rapids and State of Minnesota. Motion passed unanimously. Administrator Don Solga reported that the Petrofund refunded $10,579 to the liquor store for the site clean-up work done at the new liquor store building site. Plans and specs for the liquor store are available at City Hall and the office of Architect Ron Dick of Design Seven. Liquor Store Manager Bob Leslie was not present to present the liquor store report. Administrator Solga noted that receipts from sales are slightly lower than last year. Council considered Accounts Payable Listing of 02-23-10. Motion by Waller, seconded by Foster to approve Accounts Payable Listing of 02-23-10. Motion includes authorization for Fire Chief Trevor Steeves to order a power ram fan from Great Plains Fire at an approximate cost of $1800 and authorize use of Fire Department Gambling Donation Funds to pay for the equipment. Motion passed unanimously. Motion by Waller, seconded by Ballard to authorize Mayor Ben Woessner to sign the contract with Otter County for the Operation of a Mobile Collection for Household Hazardous Waste on 08-04-10 at the Pelican Rapids Public Works Facility. Motion passed unanimously. Motion by Waller, seconded by Foster to approve the addition of James King as Jim’s Plumbing to the Plumbers’ Registration List. Motion passed unanimously. Administrator Don Solga said that he has been meeting with the department heads weekly to update the Emergency Management Plan. One of the items the group is looking at is replacing the calling tree with a web based system, Instant Alert. The City of Pelican Rapids has the opportunity to subcontract with the City of Detroit Lakes to use the Instant Alert program they purchased. The present cost to the City of Pelican Rapids is expected to be $3200. As additional entities sign up for the system, the City of Detroit Lakes will reduce costs to each entity served. If the presentation on Friday, 02-26-10, goes as expected, Administrator Solga would like to present the contract to City Council on 03-08-10 meeting. He would like to consider implementation prior the Severe Weather exercise scheduled for April. Mayor Ben Woessner and Council Member John Waller will attend the presentation on 02-26-10. Council discussed costs and that the $3200 was an annual fee for each of the first two years. Motion by Waller, seconded by Ballard to adjourn at 4:55 p.m. Motion passed unanimously. Glenys Ehlert, CMC Clerk-Treasurer