Agenda Conference

City of Pensacola Agenda Conference Agenda - Final Monday, March 5, 2018, 3:30 PM Hagler-Mason Conference Room, 2nd Floor ROLL CALL PRESENTATION ITEMS REVIEW OF CONSENT AGENDA ITEMS 1. 18-00073 PENSACOLA AVIATION CENTER CONSENT TO SUBLEASE TO AERO CAPITAL USA, LLC Recommendation: That City Council authorize the Mayor to execute written consent allowing Pensacola Aviation Center to sublease portions of their Lease Premises to Aero Capital USA, LLC. Further that City Council authorize the Mayor to take all necessary actions to execute the written consent. Sponsors: Ashton J. Hayward, III Attachments: PAC Approval to Sublease to Aero Capital 2. 18-00093 INTERLOCAL AGREEMENT FOR USE OF THE ESCAMBIA COUNTY RAYMOND RIDDLE PARK BY THE CITY OF PENSACOLA BETWEEN ESCAMBIA COUNTY, FLORIDA AND THE CITY OF PENSACOLA, FLORIDA Recommendation: That City Council approve an Interlocal Agreement with Escambia County, Florida for the purpose of using Raymond Riddle Park for the City’s athletic programs that were residing at Bill Gregory Park at no additional costs to the City. Sponsors: Ashton J. Hayward, III Attachments: Raymond Riddle Park Interlocal Agreement City of Pensacola Page 1 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 3. 18-00096 AWARD OF CONTRACT FOR 17TH AVENUE CSX TRESTLE PEDESTRIAN CROSSING PROJECT Recommendation: That City Council award contract for 17th Avenue CSX Trestle Pedestrian Crossing Project to Dominguez Design Build, Inc., of Pensacola, Florida, provider of the lowest quote of $122,100 plus 10% contingency of $12,210 for a total amount of $134,310. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project. Sponsors: Ashton J. Hayward, III Attachments: Quote Tabulation, 17th Avenue CSX Trestle Pedestrain Crossing Project Map, 17th Avenue CSX Trestle Pedestrian Crossing Project 4. 18-00100 PENSACOLA ENERGY - AWARD OF TASK ORDER 8, NATURAL GAS PIPELINE CONSTRUCTION MISCELLANEOUS WORK Recommendation: That City Council award Task Order 8, Natural Gas Pipeline Construction Miscellaneous Work, to R.A.W. Construction, LLC for $549,300. Further, that Council authorize Mayor Hayward to execute the task order and take all actions necessary to complete the work. Sponsors: Ashton J. Hayward, III Attachments: RAW Construction Task Order 8 5. 18-00103 APPOINTMENT - ESCAMBIA-PENSACOLA HUMAN RELATIONS COMMISSION Recommendation: That City Council appoint one (1) individual to the Escambia-Pensacola Human Relations Commission to fill the unexpired term of Candace Drake Cardin, ending September 30, 2019. Sponsors: Gerald Wingate Attachments: Member List Nomination Form - Karen Conway Application of Interest - Karen Conway Ballot City of Pensacola Page 2 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 6. 18-00124 APPOINTMENTS - ENVIRONMENTAL ADVISORY BOARD Recommendation: That City Council appoint six (6) individuals to serve on the Environmental Advisory Board for a term of two (2) years, expiring March 1, 2020. Sponsors: Gerald Wingate Attachments: Member List Application of Interest - Calvin Avant Application of Interest - Steven Elliott Nomination Form - Gloria Horning Application of Interest - Gloria Horning Application of Interest - Kyle Kopytchak Application of Interest - Michael Lynch Application of Interest - Neil Richards Ballot REVIEW OF REGULAR AGENDA ITEMS (Sponsor) 7. 18-00104 APPOINTMENTS - PARKS AND RECREATION BOARD Recommendation: That City Council appoint three (3) individuals to serve on the Parks and Recreation Board for a term of three (3) years, expiring March 31, 2021. Sponsors: Gerald Wingate Attachments: Member List Nomination Form - David Del Gallo Application of Interest - David Del Gallo Application of Interest - David V. Forte Application of Interest - Rand Hicks Application of Interest - Kimberly Sullivan Ballot 8. 18-00038 FY 2017 COMPREHENSIVE ANNUAL FINANCIAL (CAFR) Recommendation: That City Council accept the City of Pensacola Comprehensive Annual Financial Report for the year ended September 30, 2017 as prepared by the Financial Services Department and the Independent Auditors Report issued thereupon . Sponsors: Ashton J. Hayward, III Attachments: FY2017 CAFR SAS 114 Auditor Letter Financial Condition Assessment City of Pensacola Page 3 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 9. 18-00105 PUBLIC HEARING: PROPOSED AMENDMENT TO THE LAND DEVELOPMENT CODE PERTAINING TO BUILDING FACADE FINISH - SECTION 12-2-82 - DESIGN STANDARDS AND GUIDELINES AND SECTION 12-14-1 DEFINITIONS Recommendation: That City Council conduct a public hearing on March 8, 2018 to consider the proposed amendment to the Land Development Code pertaining to Building Façade Finish. Sponsors: Ashton J. Hayward, III Attachments: Proposed Ordinance February 13, 2018 Planning Board Minutes PROOF OF PUBLICATION: PUBLIC HEARING 10. 06-18 PROPOSED ORDINANCE NO. 06-18 - AMENDING LAND DEVELOPMENT CODE SECTION 12-2-82 DESIGN STANDARDS AND GUIDELINES AND SECTION 12-14-1 DEFINITIONS Recommendation: That City Council approve Proposed Ordinance No. 06-18 on first reading. AN ORDINANCE AMENDING SECTIONS 12-2-82(C)(8) and 12-14-1 OF THE CODE OF THE CITY OF PENSACOLA, FLORIDA; AMENDING THE CHAPTER RELATED TO DESIGN STANDARDS AND GUIDELINES; AMENDING THE CHAPTER RELATED TO DEFINITIONS; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Ashton J. Hayward, III Attachments: Proposed Ordinance No. 06-18 February 13, 2018 Planning Board Minutes 11. 18-00108 PUBLIC HEARING: REQUEST TO VACATE RIGHT-OF-WAY - 1000 BLOCK OF EAST LARUA STREET Recommendation: That City Council conduct a public hearing on March 8, 2018 to consider the request to vacate a portion of the North 11th Avenue right-of-way adjacent to the property located at 1000 Block of East LaRua Street. Sponsors: Ashton J. Hayward, III Attachments: Vacation of Right-of-Way Application, dated December 18, 2017 Vicinity Map of East LaRua Street Right-of-Way Request, dated February 2018 Supplemental Information, East LaRua Street Right-of-Way Request, dated December 18, 2017 February 13, 2018 Planning Board Minutes Proposed Ordinance PROOF OF PUBLICATION: PUBLIC HEARING City of Pensacola Page 4 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 12. 07-18 PROPOSED ORDINANCE NO. 07-18 - VACATION OF RIGHT-OF-WAY 1000 BLOCK OF EAST LARUA STREET Recommendation: That City Council approve Proposed Ordinance No. 07-18 on first reading. AN ORDINANCE CLOSING, ABANDONING AND VACATING A PORTION OF THE NORTH 11TH AVENUE RIGHT OF WAY; IN PENSACOLA, ESCAMBIA COUNTY, STATE OF FLORIDA; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Ashton J. Hayward, III Attachments: Proposed Ordinance No. 07-18 Vacation of Right-of-Way Application, dated December 18, 2017 Vicinity Map of East LaRua Street Right-of-Way Request, dated February 2018 Supplemental Information, East LaRua Street Right-of-Way Request, dated December 18, 2017 February 13, 2018 Planning Board Minutes 13. 18-00109 QUASI-JUDICIAL HEARING - FINAL SUBDIVISION PLAT - COVINGTON PLACE Recommendation: That City Council conduct a quasi-judicial hearing on March 8, 2018 to consider approval of the final subdivision plat - Covington Place. Sponsors: Ashton J. Hayward, III Attachments: Subdivision Plat Application, Covington Place, dated January 29, 2018 Final Subdivision Plat, Covington Place, dated February 2018 Plat Boundary Survey, Covington Place Subdivision, dated November 2017 February 13, 2018 Planning Board Minutes PROOF OF PUBLICATION: QUASI JUDICIAL HEARING 14. 18-00001 AWARD OF BID #17-041 PIPE REHABILITATION PROJECT FOR “A” STREET FROM MAIN STREET TO GOVERNMENT STREET Recommendation: That City Council award Bid #17-041 Pipe Rehabilitation Project for “A” Street from Main Street to Government Street to Lanzo Trenchless Technologies South, of Deerfield, Florida, the lowest and most responsible bidder with a base bid of $903,157.00, plus 10% contingency of $90,315.70 for a total amount of $993,472.70. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project. Sponsors: Ashton J. Hayward, III Attachments: Bid Tabulation, Bid No. 17-041 Final Vendor Reference List, Bid No. 17-041 Map, Pipe Rehabilitation Project for A Street from Main Street to Government Street City of Pensacola Page 5 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 15. 18-00119 APPROVAL OF DOWNTOWN IMPROVEMENT BOARD (DIB) BY-LAW AMENDMENT Recommendation: That City Council approve the submitted amendment to the DIB By-Laws as required by said By-Laws as well as the State Enabling Act, Chapter 72-655, Laws of Florida. Sponsors: Brian Spencer Attachments: AMENDMENT TO DIB BY-LAWS Feb 2018 DIB By-Law Amendments June 2016 DIB by-laws complete 16. 18-00121 CONSULTANT TO REVIEW DESIGN STANDARDS WITHIN THE CITY’S SPECIAL REVIEW DISTRICTS Recommendation: That City Council direct the Council Executive to work with the Planning Department, Purchasing Department and Finance to delineate a specific scope of work and prepare a Request for Proposal (RFP) seeking a consultant to review the design standards within the City’s Special Review Districts. Sponsors: Jewel Cannada-Wynn 17. 08-18 PROPOSED ORDINANCE NO. 08-18 - AMENDING SECTION 2-2-8 OF THE CITY CODE- COMPENSATION OF MAYOR Recommendation: That City Council approve Proposed Ordinance No. 08-18 on first reading: AN ORDINANCE AMENDING SECTION 2-2-8 OF THE CODE OF THE CITY OF PENSACOLA, FLORIDA, COMPENSATION OF MAYOR; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Gerald Wingate Attachments: Revised Section 2-2-8.Compensation of Mayor. Proposed Ordinance No. 08-18 City of Pensacola Page 6 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 18. 02-18 PROPOSED ORDINANCE - NO. 02-18 - REQUEST FOR FUTURE LAND USE MAP AMENDMENT - 2120 W. JACKSON STREET Recommendation: That City Council adopt Proposed Ordinance No. 02-18 on second reading. AN ORDINANCE AMENDING THE FUTURE LAND USE CLASSIFICATION OF CERTAIN PROPERTY PURSUANT TO AND CONSISTENT WITH THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA; AMENDING THE FUTURE LAND USE MAP OF THE CITY OF PENSACOLA; REPEALING CLAUSE AND EFFECTIVE DATE. Sponsors: Ashton J. Hayward, III Attachments: Proposed Ordinance No. 02-18 Rezoning Application, 2120 W. Jackson Street, dated November 9, 2017 Zoning Map, dated December 2017 December 12, 2017 Planning Board Minutes PROOF OF PUBLICATION: PROPOSED ORDINANCE 19. 03-18 PROPOSED ORDINANCE NO. 03-18 - REQUEST FOR ZONING MAP AMENDMENT - 2120 W. JACKSON STREET Recommendation: That City Council adopt Proposed Ordinance No. 03-18 on second reading. AN ORDINANCE AMENDING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY PURSUANT TO AND CONSISTENT WITH THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA; AMENDING THE ZONING MAP OF THE CITY OF PENSACOLA; REPEALING CLAUSE AND EFFECTIVE DATE. Sponsors: Ashton J. Hayward, III Attachments: Proposed Ordinance No. 03-18 Rezoning Application, 2120 W. Jackson Street, dated November 9, 2017 Zoning Map, dated December 2017 December 12, 2017 Planning Board Minutes PROOF OF PUBLICATION: PROPOSED ORDINANCE FOR DISCUSSION 20. 18-00123 RENTAL PROPERTY RESIDENTIAL INSPECTION PROGRAM Sponsors: Jewel Cannada-Wynn INFORMATIONAL ITEMS City of Pensacola Page 7 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 CONSIDERATION OF ANY ADD-ON ITEMS READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS City Administrator's Communication 21. 18-00067 CITY ADMINISTRATOR COMMUNICATION Sponsors: Ashton J. Hayward, III City Attorney's Communication Monthly Crime Report-Chief Tommi Lyter 22. 18-00055 MONTHLY CRIME REPORT Sponsors: Ashton J. Hayward, III Attachments: February 2018 Crime Report Monthly Financial Report - Chief Financial Officer Richard Barker, Jr. 23. 18-00026 MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER RICHARD BARKER, JR. Sponsors: Ashton J. Hayward, III Attachments: February 2018 - Monthly Financial Presentation 24. 18-00092 QUARTERLY FINANCIAL REPORT - THREE MONTHS ENDING DECEMBER 31, 2017 - CHIEF FINANCIAL OFFICER RICHARD BARKER, JR. Sponsors: Ashton J. Hayward, III Attachments: Quarterly Financial Report - Three Months Ending December 31, 2017 FY 2018 First Quarter Financial Report Presentation City Council Communication ADJOURNMENT City of Pensacola Page 8 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final March 5, 2018 If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services. City of Pensacola Page 9 222 West Main Street Pensacola, FL 32502