Agenda Conference

City of Pensacola Agenda Conference Agenda - Final Monday, December 10, 2018, 3:30 PM Hagler-Mason Conference Room, 2nd Floor ROLL CALL PRESENTATION ITEMS 1. 18-00378 PRESENTATION - ESCAMBIA COUNTY ANIMAL SHELTER Recommendation: That City Council receive a presentation from John Robinson, Director of the Escambia County Animal Control Shelter. Further that this presentation be given at the City Council meeting on November 8, 2018. Sponsors: Sherri Myers REVIEW OF CONSENT AGENDA ITEMS 2. 18-00458 2019 CITY COUNCIL MEETING SCHEDULE Recommendation: That City Council adopt the 2019 City Council Meeting Schedule. Sponsors: Andy Terhaar Attachments: Copy of 2019 Council Dates City of Pensacola Page 1 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 3. 18-00459 ASSIGNMENT OF COUNCIL MEMBERS TO EXTERNAL BOARDS, COMMISSIONS & AUTHORITIES FOR COUNCIL TERM 2018-2020 Recommendation: That the following external assignments be filled for a two-year period, until new City Council Members take office in November of 2020. Pensacola & Perdido Bays Hill, Cannada-Wynn (A) Estuary Program (1&1 alternate) Community Action Program (1) Myers Community Drug & Alcohol Wingate Commission (1) Community Enterprise Cannada-Wynn Investments, Inc. (1) Tourist Development Council (2) Wu,Terhaar Transportation Planning Organization (5) Wu,Wingate, Cannada-Wynn, Moore, Hill Juvenile Justice Council (1) Wingate Keep Pensacola Beautiful, Inc. (1) Hill Pensacola Escambia Terhaar, Wu Development Commission (2) Tourism Administration Moore Convention Committee (1) West Florida Regional Planning Council (1) Myers Sponsors: Andy Terhaar 4. 18-00413 WRITE-OFF OF UNCOLLECTIBLE PORT ACCOUNTS RECEIVABLE Recommendation: That City Council approve the write-off of $33,055.52 in unpaid storage fees due from Dantzler, LLC, retroactive to September 30, 2018. Sponsors: Grover C. Robinson, IV Attachments: Accounts Receivable Customer Aging Detail Report 5. 18-00424 INTERLOCAL AGREEMENT - PENSACOLA-ESCAMBIA COUNTY PROMOTION AND DEVELOPMENT COMMISSION Recommendation: That City Council approve the Interlocal Agreement between the Escambia County Board of County Commissioners and the City of Pensacola relating to the funding of the Pensacola-Escambia County Promotion and Development Commission (PEDC) for FY 2019. Further, that City Council ratify the executed agreement. Sponsors: Grover C. Robinson, IV Attachments: Interlocal Agreement between the Escambia County BOCC and the City of Pensacola relating to the FY 2 City of Pensacola Page 2 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 6. 18-00429 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PENSACOLA AND ESCAMBIA COUNTY RELATING TO THE HOLLICE T. WILLIAMS STORMWATER PARK RESTORE PROJECT Recommendation: That City Council authorize the Mayor to accept the Interlocal Agreement between the City of Pensacola (City) and Escambia County for the design of the Hollice T. Williams Stormwater Park project relating to the Resources and Ecosystem Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 under #21.015 (“the Restore Act”), which established the Gulf Coast Restoration Trust Fund in the amount of $1,597,320 and was allocated to Escambia County. Sponsors: Grover C. Robinson, IV Attachments: Interlocal Agreement between the City of Pensacola and Escambia County 7. 18-00436 AWARD OF CONTRACT - BID #18-038 - PORT OF PENSACOLA BERTH 6 BREASTING & MOORING DOLPHINS PROJECT Recommendation: That City Council award a contract for ITB #18-038 Port Of Pensacola Berth 6 Breasting & Mooring Dolphins Project to Hewes and Company, LLC, of Pensacola, Florida, the lowest and most responsible bidder with a base bid of $2,425,000 plus a 10% contingency of $242,500 for a total amount of $2,667,500. Further, that Council authorize the Mayor to execute the contract and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: Bid Tabulation, Bid No. #18-038 Final Vendor Reference List, Bid No. 18-038 8. 18-00437 AIRPORT - AWARD OF CONTRACT RFP #18-036 FIVE (5) YEAR CONCESSION AGREEMENT FOR AUTOMATIC TELLER MACHINE PLACEMENT AND OPERATION Recommendation: That City Council approve the selection for RFP #18-036 Automatic Teller Machine Placement and Operation at the Pensacola International Airport, with Prineta, LLC of Oakland Park, Kansas submitting the sole proposal. Further, that City Council award the contract for automatic teller machine placement and operation at Pensacola International Airport to Prineta, LLC. Finally, that City Council authorize the Mayor to take all actions necessary to execute the contract. Sponsors: Grover C. Robinson, IV Attachments: Airport Concession Agreement for the Automatic Teller Machine Concession.pdf Bid Tabulation- RFP #18-036 City of Pensacola Page 3 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 9. 18-00447 AWARD OF CONTRACT FOR INVITATION TO BID (ITB) #19-002 MORRIS COURT PARK IMPROVEMENTS PROJECT Recommendation: That City Council award a contract to Emerald Coast Constructors, Inc. for ITB #19-002 Morris Court Park Improvements for $299,580.25 base bid, $54,981.00 additive alternate 2, and a 10% contingency of $35,456.13 for a total amount of $390,017.38. Sponsors: Grover C. Robinson, IV Attachments: Tabulation Sheet Final Vendor Reference List 10. 18-00439 NAMING TENNIS COURT #20 AT ROGER SCOTT TENNIS CENTER Recommendation: That City Council approve the naming of Court #20 at Roger Scott Tennis Center in honor of Joe Lovoy. Sponsors: Grover C. Robinson, IV Attachments: Name Court 20 at Roger Scott - Request Sec 2-3-3 Naming City Property Court Naming Recommendation Minutes Memo from Parks and Recreation Board REVIEW OF REGULAR AGENDA ITEMS (Sponsor) 11. 18-00452 APPOINTMENT - COMMUNITY REDEVELOPMENT AGENCY CHAIR Recommendation: That City Council appoint one member of the Community Redevelopment Agency (CRA) as Chair of the CRA for a period of one year, expiring in December of 2019. Sponsors: Andy Terhaar Attachments: Nomination Forms - Jewel Cannada-Wynn Nomination Form - Ann Hill Ballot City of Pensacola Page 4 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 12. 18-00453 APPOINTMENT - COMMUNITY REDEVELOPMENT AGENCY VICE CHAIR Recommendation: That City Council appoint one member of the Community Redevelopment Agency (CRA) as Vice Chair of the CRA for a period of one year, expiring in December of 2019. Sponsors: Andy Terhaar Attachments: Nomination Forms - Jared Moore Nomination Form - Gerald Wingate Ballot 13. 18-00444 CONSIDERATION OF SKATE PARK PROJECT Recommendation: That City Council consider Upward Intuition’s request for the City to assume responsibility for the design and construction of the Blake Doyle Skate Park to be located at the Hollice T. Williams Park. Sponsors: Grover C. Robinson, IV Attachments: Blake Doyle Skate Park Opinion of Probable Cost Letter from Mr. Shell 14. 18-00404 FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) SUBGRANT FOR HIGHWAY TRAFFIC SAFETY FUNDS Recommendation: That City Council accept the FY 2019 Florida Department of Transportation (FDOT) Subgrant for Highway Traffic Safety Funds in the amount of $45,000. Further, that City Council authorize the Mayor to take all actions necessary to accept the grant. Finally, that City Council adopt a supplemental budget resolution appropriating the grant funds. Sponsors: Grover C. Robinson, IV Attachments: FDOT Subgrant Hwy Traffic Safety Funds Supplemental Budget Resolution Supplemental Budget Explanation City of Pensacola Page 5 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 15. 18-57 SUPPLEMENTAL BUDGET RESOLUTION NO. 18-57 - FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) SUBGRANT FOR HIGHWAY TRAFFIC SAFETY FUNDS Recommendation: That City Council adopt Supplemental Budget Resolution No. 18-57. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPRORIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 18-57 Supplemental Budget Explanation No. 18-57 16. 18-56 SUPPLEMENTAL BUDGET RESOLUTION NO. 18-56 - LAW ENFORCEMENT TRUST FUND (LETF) PURCHASES FOR THE PENSACOLA POLICE DEPARTMENT Recommendation: That the City Council adopt Supplemental Budget Resolution No. 18-56. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 18-56 Supplemental Budget Explanation No. 18-56 Letter of Certification 17. 18-60 SUPPLEMENTAL BUDGET RESOLUTION NO. 18-60 - CONTRACTS PAYABLE Recommendation: That City Council adopt Supplemental Budget Resolution No. 18-60. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 18-60 Supplemental Budget Explanation No. 18-60 City of Pensacola Page 6 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 18. 18-62 SUPPLEMENTAL BUDGET RESOLUTION NO. 18-62 - FY 2019 NON-ENCUMBERED CARRYOVER BUDGET RESOLUTION Recommendation: That City Council adopt Supplemental Budget Resolution No. 18-62 A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATOINS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 18-62 Supplemental Budget Explanation No. 18-62 19. 25-18 PROPOSED ORDINANCE NO. 25-18 - ANNEXATION OF PROPERTY - CAMPUS HEIGHTS PHASE II Recommendation: That City Council adopt Proposed Ordinance No. 25-18 on second reading. AN ORDINANCE INCORPORATING AND ANNEXING A CERTAIN AREA CONTIGUOUS AND ADJACENT TO THE CITY OF PENSACOLA INTO THE CITY OF PENSACOLA, AND DECLARING SAID AREA TO BE A PART OF THE CITY OF PENSACOLA; REPEALING CLAUSE, AND PROVIDING AN EFFECTIVE DATE Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 25-18 FOR DISCUSSION INFORMATIONAL ITEMS CONSIDERATION OF ANY ADD-ON ITEMS READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS City Administrator's Communication 20. 18-00457 CITY ADMINISTRATOR’S REPORT City Attorney's Communication Monthly Financial Report - Chief Financial Officer Richard Barker, Jr. City of Pensacola Page 7 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final December 10, 2018 21. 18-00035 MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER RICHARD BARKER, JR. Sponsors: Grover C. Robinson, IV Attachments: 2018 - Nov 22. 18-00446 QUARTERLY FINANCIAL REPORT - TWELVE MONTHS ENDING SEPTEMBER 30, 2018 (UNAUDITED) - CHIEF FINANCIAL OFFICER RICHARD BARKER, JR. Sponsors: Grover C. Robinson, IV Attachments: Financial Report - Twelve Months Ending September 30, 2018 (Unaudited) 2018 - Financial Report - 4th qt City Council Communication ADJOURNMENT If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services. City of Pensacola Page 8 222 West Main Street Pensacola, FL 32502