Agenda Conference

City of Pensacola Agenda Conference Agenda Monday, February 24, 2020, 3:30 PM Hagler-Mason Conference Room, 2nd Floor ROLL CALL PRESENTATION ITEMS 1. 20-00103 PRESENTATION FROM THE DIRECTOR OF ESCAMBIA COUNTY AREA TRANSIT (ECAT) Recommendation: That City Council receive a presentation from the Director of Escambia County Area Transit (ECAT), giving an update and status of ECAT. Sponsors: Jewel Cannada-Wynn 2. 20-00104 PRESENTATION FROM THE DIRECTOR OF REBUILD NORTHWEST FLORIDA Recommendation: That City Council receive a presentation from the Director of Rebuild Northwest Florida. Sponsors: Jewel Cannada-Wynn REVIEW OF CONSENT AGENDA ITEMS 3. 20-00030 AWARD OF BID #20-008 DAVIS HIGHWAY AT CARPENTER’S CREEK (NORTHSIDE) STORMWATER TREATMENT ENHANCEMENT PROJECT Recommendation: That City Council award Bid #20-008 Davis Highway at Carpenter’s Creek (Northside) Stormwater Treatment Enhancement Project to Site and Utility, LLC of Pensacola Florida, the lowest and most responsible bidder with a base bid of $445,111.00 plus a 10% contingency in the amount of $44,511.10 for a total amount of $489,622.10. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: Bid Tabulation, Bid No. 20-008 Final Vendor Reference List, Bid No. 20-008 Map-Davis Highway at Carpenter's Creek (Northside) Stormwater Treatment Enhancement Project City of Pensacola Page 1 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 4. 20-00070 AWARD OF RFP NO. 19-033, PENSACOLA INTERNATIONAL AIRPORT PERIMETER INTRUSION DETECTION SYSTEM Recommendation: That City Council award RFP No. 19-033, Perimeter Intrusion Detection System, to Security Engineering of Pensacola, Inc., the only responsible proponent, with a base proposal of $242,181.67, plus a 10% contingency in the amount of $24,218 for a total amount of $266,399.67. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: RFP No. 19-033 Proposal Tabulation RFP No. 19-033 Final Vendor Reference List 5. 20-00079 AWARD OF CONTRACT FOR ITB 20-024 - STREET LIGHT FOUNDATION AND CONDUIT REPLACEMENT Recommendation: That City Council award a contract for ITB 20-024 Street Light Foundations and Conduit Replacement to Ingram Signalization Inc., the lowest and most responsible bidder with a base bid amount of $448,560, plus a 5% contingency of $22,428, plus $24,700 for miscellaneous construction items for a total amount of $495,688. Sponsors: Grover C. Robinson, IV Attachments: Tabulation of Bids Bid No 20-024 Street Light Foundation and Conduit Replacement Final Vendor Reference List Street Light Foundation and Conduit Replacement Street Light Foundation and Conduit Replacement layout 6. 20-00080 AWARD OF CONTRACT FOR ITB 20-021- FY 2020 STREET REHABILITATION Recommendation: That City Council award a contract for ITB 20-021 Fiscal Year 2020 Street Rehabilitation Bid. 20-021 Project to Midsouth Paving Inc. the lowest and most responsible bidder with a base bid amount of $1,071,649.00 and Alternate 1 bid amount of $133,814.50 for a total bid amount of $1,205,463.50 plus a 5% contingency of $60,273.18 plus $6,000.00 for miscellaneous construction items for a total amount of $1,271,736.68. Sponsors: Grover C. Robinson, IV Attachments: Tabulation of Bids FY 2020 Street Rehabilitation Project FY 2020 Street Rehabilitation Project - Vendor List FY 2020 Street Rehabilitation Map FY 2020 Street Rehabilitation List City of Pensacola Page 2 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 7. 20-00094 FEDERAL COURTHOUSE PARKING LEASE - NORTH PALAFOX LOT Recommendation: That the City Council approve a lease with the United States Government for Federal Courthouse parking at the North Palafox Parking Lot. Further that City Council authorize the Mayor, if necessary, to execute all necessary documents. Sponsors: Jared Moore Attachments: Lease of Real Property - GSA Form 3626 Lease Amendment No.1 Section 889 Addendum Parking Plan Map Supplemental Lease Requirements Facility Security Level I General Clauses - GSA Form 3517A 8. 20-00095 APPOINTMENTS - ENVIRONMENTAL ADVISORY BOARD Recommendation: That City Council appoint five (5) individuals who are employed or retired environmental professionals, or members of local environmental organizations, or a business with an interest in City environmental issues; and appoint two (2) members who are residents or property owners of the City as at large members for a term of two (2) years, expiring March 1, 2022. Sponsors: Jewel Cannada-Wynn Attachments: Member List Application of Interest - Calvin Avant Application of Interest - William Blase Butts Application of Interest - Katie Fox Application of Interest - Kyle Kopytchak Nomination Form - Alexander Kozmon Application of Interest - Alexander Kozmon Resume - Alexander Kozmon Application of Interest - Michael Lynch Application of Interest - Neil Richards Ballot REVIEW OF REGULAR AGENDA ITEMS (Sponsor) City of Pensacola Page 3 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 9. 20-00046 FY 2019 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Recommendation: That City Council accept the City of Pensacola Comprehensive Annual Financial Report for the year ended September 30, 2019 as prepared by the Financial Services Department and the Independent Auditors Report issued thereupon. Sponsors: Grover C. Robinson, IV Attachments: FY19 CAFR SAS 114 Auditor Letter Financial Condition Assessment 10. 20-00099 WORKSHOP FOR CITY COUNCIL TO DISCUSS THEIR PRIORITIES WITHIN THE STRATEGIC PLAN,THE COUNCIL’S BUDGET AND COUNCIL’S PRIORITIES FOR THE FY21 BUDGET Recommendation: That City Council conduct a workshop to discuss their priorities within the City’s Strategic Plan, discuss the City Council’s Budget and Priorities for the FY21 Budget. Further, that Council authorize the Council President to schedule the workshop to be held within the month of March. Sponsors: Sherri Myers Attachments: Strategic Plan 7-18-19 11. 12-20 PROPOSED ORDINANCE NO. 12-20 - PROPOSED AMENDMENTS TO THE COMPREHENSIVE PLAN - FUTURE LAND USE ELEMENT Recommendation: That City Council adopt Proposed Ordinance No. 12-20 on second reading. AN ORDINANCE APPROVING FOR ADOPTION, FOLLOWING THE REQUIRED STATUTORY REVIEW PROCESS BY THE STATE OF FLORIDA, AMENDMENTS TO THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA, FLORIDA, FUTURE LAND USE ELEMENT; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 12-20 Planning Board Minutes January 14, 2020 City of Pensacola Page 4 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 12. 02-20 PROPOSED ORDINANCE NO. 02-20 - REQUEST FOR ZONING MAP AMENDMENT - COMMUNITY MARTITIME PARK PARCELS Recommendation: That City Council adopt Proposed Ordinance No. 02-20 on second reading: AN ORDINANCE AMENDING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY PURSUANT TO AND CONSISTENT WITH THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA; AMENDING THE ZONING MAP OF THE CITY OF PENSACOLA; REPEALING CLAUSE AND EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 02-20 Proposed WRD-1 Rezoning Map WRD-1 Rezoning Application Planning Board Minutes December 10, 2019 Planning Board Memo December 3, 2019 13. 05-20 REVISED: PROPOSED ORDINANCE NO. 05-20 - VACATION OF RIGHT OF WAY - BAPTIST ANNEXATION AREA Recommendation: That City Council adopt Proposed Ordinance No. 05-20 on second reading. AN ORDINANCE CLOSING, ABANDONING AND VACATING RAWSON LANE FROM BRENT LANE TO CORDAY STREET, CORDAY STREET FROM DIXIE DRIVE TO I-110, AND JOE ELLIOTT WAY IN ITS ENTIRETY; IN PENSACOLA, ESCAMBIA COUNTY, STATE OF FLORIDA; REPEALING CLAUSE, AND PROVIDNG AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: REVISED Proposed Ordinance No. 05-20 INITIAL Proposed Ordinance No. 05-20 Vacation of Right of Way Application Planning Board Minutes December 10, 2019 DRAFT MAP: Annex Baptist Street Vacation MAP: Annex Baptist Aerial Parcels City of Pensacola Page 5 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 14. 13-20 PROPOSED ORDINANCE NO. 13-20 - ESTABLISHING THE URBAN CORE REDEVELOPMENT BOARD Recommendation: That City Council adopt Proposed Ordinance No. 13-20 on second reading: AN ORDINANCE ESTABLISHING AN URBAN CORE REDEVELOPMENT BOARD; REPEALING CLAUSE; SEVERIBILITY; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Jared Moore Attachments: Proposed Ord 13-20 - Establishing the Urban Core Redevelopment Board Establishing the Urban Core Redevelopment Board Area Boundary Map Dated 01/30/20 FOR DISCUSSION 15. 20-00100 IMPLEMENTATION OF RESOLUTION NO. 2019-60 - USE OF PESTICIDES AND HERBICIDES IN PARKS AND ON ATHLETIC FIELDS, NOTICE AND POSTING ON THE CITY WEBSITE. REQUEST VS. REQUIREMENT. Sponsors: Sherri Myers Attachments: Resolution No. 2019-60 Bryan Park Spraying notice (1) Bryan Park Spraying notice (2) CONSIDERATION OF ANY ADD-ON ITEMS READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS City Administrator's Communication City Attorney's Communication Monthly Financial Report - Chief Financial Officer Richard Barker, Jr. 16. 20-00074 MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER RICHARD BARKER, JR. Sponsors: Grover C. Robinson, IV City Council Communication City of Pensacola Page 6 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda February 24, 2020 ADJOURNMENT If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services. City of Pensacola Page 7 222 West Main Street Pensacola, FL 32502