Agenda Conference

City of Pensacola Agenda Conference Agenda - Final Tuesday, May 26, 2020, 3:30 PM Council Chambers, 1st Floor •Members of the public may attend and participate only via live stream or phone •To watch the meeting live visit: cityofpensacola.com/428/Live-Meeting-Video •Citizens may submit an online form here https://www.cityofpensacola.com/ccinput ROLL CALL PRESENTATION ITEMS 1. 20-00267 PRESENTATION FROM GREG STRADER, CEO OF BRACE, WITH UPDATE ON HURRICANE PREPAREDNESS IN LIGHT OF COVID-19 Recommendation: That City Council receive a presentation from Greg Strader providing an update on Hurricane preparedness in light of Covid -19. Sponsors: Jewel Cannada-Wynn 2. 20-00268 PRESENTATION FROM TODD THOMSON, EXECUTIVE DIRECTOR OF THE GREATER PENSACOLA CHAMBER OF COMMERCE, REGARDING AN UPDATE ON THE REOPENING OF BUSINESSES AND UNEMPLOYMENT IMPACTS WITHIN THE CITY/COUNTY Recommendation: That City Council receive a presentation from Todd Thomson providing an update on the reopening of businesses and unemployment impacts within the city/county. Sponsors: Sherri Myers 3. 20-00273 PRESENTATION REGARDING CENSUS 2020 Recommendation: That City Council receive a presentation from Nisha Barron providing an update on Census 2020. Sponsors: Jewel Cannada-Wynn REVIEW OF CONSENT AGENDA ITEMS City of Pensacola Page 1 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 4. 20-00223 REFERRAL TO ENVIRONMENTAL ADVISORY BOARD (EAB) - REVIEW THE IMPACT OF TREE REMOVALS AND PROVIDE A RECOMMENDATION ON USE OF TREE TRUST FUND FOR REFORESTATION IN CERTAIN AREAS. Recommendation: That the City Council refer to the EAB, seeking review of the impact of tree removals and provide a recommendation on the use of the Tree Trust Fund for reforestation in the areas of the Pensacola International Airport property, 12th and Summit Blvd (the new Sacred Heart Complex) and along Grande Drive. Sponsors: Sherri Myers Attachments: Airport Tree Removal Map 5. 20-00204 AWARD OF CONTRACT TO SITE AND UTILITY, LLC FOR INVITATION TO BID (ITB) #20-035 OSCEOLA GOLF COURSE CART PATHS. Recommendation: That City Council award a contract to Site and Utility, LLC for ITB #20-035 Osceola Golf Course Cart Paths for $249,308.00, and a 10% contingency of $24,930.80 for a total amount of $274,238.80. Further, that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: Tabulation Sheet Final Vendor Reference List 6. 20-00214 AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITY OF PENSACOLA AND ESCAMBIA COUNTY FOR EXCHANGE OF SOLID WASTE SERVICES Recommendation: That City Council approve the Amendment to the current Interlocal Agreement between the City of Pensacola and Escambia County for exchange of solid waste services. Further, that City Council authorize the Mayor to execute all documents relating to the interlocal agreement. Sponsors: Grover C. Robinson, IV Attachments: Amendment to Interlocal Agreement COP Exchange of Solid Waste Interlocal Agreement dated March 5, 2015 City of Pensacola Page 2 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 7. 20-00266 VISIT PENSACOLA INC. LEASE FOR VISITOR INFORMATION CENTER AT WAYSIDE PARK Recommendation: That City Council authorize the Mayor to execute a 15-year lease with Visit Pensacola, Inc., for the Visitor Information Center located at Wayside Park, for its continued use as a Visitor Information Center and to house the administrative offices of Visit Pensacola, Inc.. Sponsors: Grover C. Robinson, IV Attachments: Proposed Lease Agreement - Visitor Information Center 8. 20-00271 PENSACOLA SPORTS ASSOCIATION SECOND AMENDMENT TO LEASE AGREEMENT Recommendation: That City Council approve a second amendment to the lease agreement with the Pensacola Sports Association (PSA) for the property located at 101 West Main Street to extend the lease for a period of three (3) years, terminating on October 31, 2026. Sponsors: Jared Moore Attachments: PSA 2nd Amended Lease Agreement 9. 20-00227 AWARD OF CONTRACT TO J. MILLER CONSTRUCTION, INC. FOR INVITATION TO BID (ITB) #20-044 LEGION FIELD IMPROVEMENTS Recommendation: That City Council award a contract to J. Miller Construction, Inc. for ITB #20-044 Legion Field Improvements base bid for $452,588.42 and additive alternate #4 for $74,970.00 for a total contract award amount of $527,558.42 plus a 10% contingency of $52,755.84, for a total amount of $580,314.26. Further, that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: Tabulation Sheet Final Vendor Reference List 10. 20-00208 AIRPORT - PENSACOLA AVIATION CENTER CONSENT TO SUBLEASE TO MEGA T INC Recommendation: That City Council authorize the Mayor to execute written consent allowing Pensacola Aviation Center to sublease portions of its Leased Premises to Mega T Inc., d/b/a Pensacola Air. Further, that City Council authorize the Mayor to take all necessary actions to execute the written consent. Sponsors: Grover C. Robinson, IV Attachments: Pensacola Aviation Center Consent To Sublease City of Pensacola Page 3 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 11. 20-00263 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PENSACOLA AND ESCAMBIA COUNTY REGARDING A NAME CHANGE OF THE HUMAN RELATIONS COMMISSION Recommendation: That the City Council approve an Interlocal Agreement with Escambia County, Florida regarding a name change of the Human Relations Commission; further that City Council ratify the Mayor’s action in executing the Interlocal Agreement. Sponsors: Jewel Cannada-Wynn Attachments: Human Relations Commission (HRC) Interlocal Agreement Dated March 5, 2020 12. 20-00224 AWARD OF BID NO. 20-046 PENSACOLA INTERNATIONAL AIRPORT REMAIN-OVERNIGHT (RON) APRON Recommendation: That City Council award Bid No. 20-046, Pensacola International Airport Remain-Overnight Apron, to Independence Excavating, Inc., the lowest and most responsible bidder with a base bid of $4,911,965.00, bid alternate 1 of $104,900, plus a 10% contingency in the amount of $501,686.50 for a total amount of $5,518,551.50. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: ITB #20-046 Bid Tabulation ITB #20-046 Final Vendor List ITB #20-046 Contract 13. 20-00228 AIRPORT - APPROVAL OF LEASE AGREEMENT WITH AERONAUTICAL RADIO, INC. Recommendation: That City Council authorize the Mayor to execute a five (5) year lease agreement with Aeronautical Radio, Inc. at Pensacola International Airport. Further, that City Council authorize the Mayor to take all necessary actions to execute the lease agreement. Sponsors: Grover C. Robinson, IV Attachments: Aeronautical Radio Inc 2020 Lease Agreement at Pensacola International Airport 14. 20-00217 PENSACOLA INTERNATIONAL AIRPORT - EXTENSION OF PUBLIC PARKING SERVICES MANAGEMENT AGREEMENT Recommendation: That City Council authorize the Mayor to execute Amendment No. 3 with Republic Parking Systems, LLC, to provide for two one-year extensions of the management agreement covering the operation of the public parking facilities at Pensacola International Airport. Sponsors: Grover C. Robinson, IV Attachments: Republic Parking Amendment No. 3 City of Pensacola Page 4 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 15. 20-00275 PENSACOLA INTERNATIONAL AIRPORT - CARES ACT GRANT OFFER, GRANT NO. 3-12-0063-045-2020 Recommendation: That City Council approve and authorize the Mayor to execute the acceptance of the CARES Act Grant 3-12-0063-045-2020 in the amount of $11,081,566 to help offset declining revenue at the Pensacola International Airport as a result of the COVID-19 Public Health Emergency. Further, that City Council authorize the Mayor to take all actions necessary relating to the finalization of the grant. Sponsors: Grover C. Robinson, IV Attachments: Grant Agreement No. 3-12-0063-045-2020 REVIEW OF REGULAR AGENDA ITEMS (Sponsor) 16. 20-00269 PUBLIC HEARING: PROPOSED AMENDMENT TO THE LAND DEVELOPMENT CODE - REPEALING AND REPLACING SECTION 12-4-6 AND AMENDING SECTION 12-14-1- PERTAINING TO TEMPORARY SIGNS Recommendation: That City Council conduct a public hearing on May 28, 2020, to consider a proposed amendment repealing and replacing Section 12-4-6 and amending 12-14-1 of the Land Development Code pertaining to the regulation of temporary signs. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance Planning Board Minutes May 2018 Planning Board Workshop Minutes June 2018 Proposed Ordinance Draft Reviewed by Planning Board City of Pensacola Page 5 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 17. 29-20 PROPOSED ORDINANCE NO. 29-20 - PROPOSED AMENDMENT TO THE LAND DEVELOPMENT CODE - REPEALING AND REPLACING SECTION 12-4-6 AND AMENDING SECTION 12-14-1- PERTAINING TO TEMPORARY SIGNS. Recommendation: That City Council approve Proposed Ordinance No. 29-20 on first reading: AN ORDINANCE AMENDING THE CODE OF THE CITY OF PENSACOLA, FLORIDA, TITLE XII LAND DEVELOPMENT CODE, CHAPTER 12-4 REGULATING SIGNS; REPEALING AND REPLACING SECTION 12-4-6 TEMPORARY SIGNS TO CONFORM TO THE REQUIREMENTS OF LAW AND PROVIDING FOR ENFORCEMENT; AMENDING SECTION 12-14-1 DEFINITIONS ENUMERATED; AMENDING DEFINITION OF TEMPORARY SIGNS; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 29-20 Planning Board Minutes May 2018 Planning Board Workshop Minutes June 2018 Proposed Ordinance Draft Reviewed by Planning Board 18. 20-00211 PORT - STREAMLINE BOATS OF NW FLORIDA LLC LEASE AGREEMENT Recommendation: That City Council authorize the Mayor to execute the Lease Agreement with Streamline Boats of NW Florida LLC for a marine manufacturing facility at the Port of Pensacola. Further, that City Council authorize the Mayor to take all actions necessary to execute and administer the Lease Agreement. Sponsors: Grover C. Robinson, IV Attachments: Streamline Lease Deal Points Overview Streamline Lease 3.30.20 Final City of Pensacola Page 6 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 19. 20-00252 EXTENSION OF THE MAYORAL DECLARATION OF STATE OF EMERGENCY Recommendation: That City Council approve the Mayor's request for an extension of the Declaration of Emergency until July 7, 2020. Sponsors: Grover C. Robinson, IV Attachments: City of Pensacola State of Emergency 20-01 Executive Order 20-52 Executive Order 20-112 Executive Order 20-114 20. 20-00260 INTERLOCAL AGREEMENT FOR DOWNTOWN PARKING MANAGEMENT - CITY/DIB Recommendation: That City Council provide notice to terminate the November 29, 2007, Interlocal Agreement, as amended, between the City of Pensacola and the Pensacola Downtown Improvement Board as well as the November 29, 2007, Interlocal Agreement, as amended, between the Community Redevelopment Agency of the City of Pensacola and the Pensacola Downtown Improvement Board for the management of downtown parking facilities. Further, that City Council confirm the May 26, 2020 decision of the Community Redevelopment Agency to terminate the Interlocal Agreement for parking management entered into between the CRA and the Downtown Improvement Board on November 29, 2007. Further, that City Council authorize the Mayor to take all appropriate measures for the City to resume its responsibility for parking regulation and enforcement. Sponsors: Grover C. Robinson, IV Attachments: Interlocal Agreement between the City of Pensacola and DIB City of Pensacola Page 7 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 21. 30-20 PROPOSED ORDINANCE NO. 30-20 AMENDING SECTION 14-2-68 OF THE CODE OF THE CITY OF PENSACOLA, CREATING EXEMPTIONS TO THE PROHIBITION ON THE USE OF FIREWORKS FOR CERTAIN DESIGNATED HOLIDAYS.. Recommendation: That City Council approve Proposed Ordinance No. 30-20 on first reading: AN ORDINANCE AMENDING SECTION 14-2-68 OF THE CODE OF THE CITY OF PENSACOLA, STATE OF FLORIDA, CREATING EXEMPTIONS TO THE PROHIBITION ON THE USE OF FIREWORKS FOR CERTAIN DESIGNATED HOLIDAYS. PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Andy Terhaar Attachments: Proposed Ordinance 30-20 - Amending Section 14-2-68 of City Code.doc F.S. 791.08 22. 2020-06 SUPPLEMENTAL BUDGET RESOLUTION NO. 2020-06 - 12TH AVENUE AND CROSS STREET HMGP STORMWATER IMPROVEMENT PROJECT-ADDITIONAL HMGP FUNDING Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2020-06. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2020-06 Supplemental Budget Explanation No. 2020-06 City of Pensacola Page 8 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 23. 2020-10 SUPPLEMENTAL BUDGET RESOLUTION NO. 2020-10 - LAW ENFORCEMENT TRUST FUND (LETF) PURCHASES FOR THE PENSACOLA POLICE DEPARTMENT Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2020-10. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2020-10 Supplemental Budget Explanation No. 2020-10 Letter of Certification 24. 2020-11 SUPPLEMENTAL BUDGET RESOLUTION NO. 2020-11 - LAW ENFORCEMENT TRUST FUND (LETF) PURCHASES FOR THE PENSACOLA POLICE DEPARTMENT Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2020-11. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2020; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2020-11 Supplemental Budget Explanation No. 2020-11 Letter of Certification 25. 2020-14 SUPPLEMENTAL BUDGET RESOLUTION NO. 2020-14 - CARES ACT ADDITIONAL HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE FUNDING Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2020-14. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2020-14 Supplemental Budget Explanation No. 2020-14 City of Pensacola Page 9 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 26. 09-20 PROPOSED ORDINANCE NO. 09-20 - VACATION OF RIGHT OF WAY - PENSACOLA INTERNATIONAL AIRPORT PHASE II Recommendation: That City Council adopt Proposed Ordinance No. 09-20 on second reading. AN ORDINANCE CLOSING, ABANDONING AND VACATING EMILY STREET, BEAUMONT STREET, TULANE AVENUE, AIRLANE DRIVE, AND SHERRILL AVENUE; IN PENSACOLA, ESCAMBIA COUNTY, STATE OF FLORIDA; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 09-20 Vacation of Right of Way Application Planning Board Minutes March 10, 2020 Draft 27. 19-20 PROPOSED ORDINANCE NO. 19-20 - VACATION OF ALLEYWAY - BLOCK 29, EAST PENSACOLA HEIGHTS Recommendation: That City Council adopt Proposed Ordinance No. 19-20 on second reading. AN ORDINANCE CLOSING, ABANDONING AND VACATING A PORTION OF THE ALLEYWAY LOCATED IN BLOCK 29, EAST PENSACOLA HEIGHTS, IN PENSACOLA, ESCAMBIA COUNTY, STATE OF FLORIDA; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 19-20 Vacation of Right of Way Application Planning Board Minutes March 10, 2020 Draft City of Pensacola Page 10 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 28. 20-20 PROPOSED ORDINANCE NO. 20-20 PROVIDING A DATE CERTAIN FOR DETERMINATION OF A COASTAL HIGH-HAZARD AREA BOUNDARY Recommendation: That City Council adopt Proposed Ordinance No. 20-20 on second reading: AN ORDINANCE AMENDING ORDINANCE NO. 49-07 AS SUBSEQUENTLY AMENDED BY ORDINANCE N0. 16-08; PROVIDING A DATE CERTAIN FOR DETERMINATION OF A COASTAL HIGH-HAZARD AREA BOUNDARY; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Jewel Cannada-Wynn Attachments: Proposed Ordinance No. 20-20 Ordinance No. 49-07 Ordinance No. 16-08 29. 21-20 PROPOSED ORDINANCE NO. 21-20 PROVIDING A DATE CERTAIN FOR DETERMINATION OF A COASTAL HIGH-HAZARD AREA BOUNDARY Recommendation: That City Council adopt Proposed Ordinance No. 21-20 on second reading: AN ORDINANCE AMENDING ORDINANCE NO. 50-07 AS SUBSEQUENTLY AMENDED BY ORDINANCE N0. 17-08; PROVIDING A DATE CERTAIN FOR DETERMINATION OF A COASTAL HIGH-HAZARD AREA BOUNDARY; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Jewel Cannada-Wynn Attachments: Proposed Ordinance No. 20-21 Ordinance No. 50-07 Ordinance No. 17-08 FOR DISCUSSION 30. 20-00139 INSTALLATION OF TRAFFIC CALMING DEVICES PETITION PROCESS Sponsors: Sherri Myers Attachments: Traffic Calming Petition Traffic Calming Signature Sheet Traffic Calming Device Process Legal Opinion CONSIDERATION OF ANY ADD-ON ITEMS City of Pensacola Page 11 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final May 26, 2020 READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS City Administrator's Communication Quarterly Financial Report 31. 20-00250 QUARTERLY FINANCIAL REPORT - SIX MONTHS ENDING MARCH 31, 2020 (UNAUDITED) - FINANCE DIRECTOR AMY LOVOY Sponsors: Grover C. Robinson, IV Attachments: Quarterly Fin Rpt Narrative - 2nd quarter - 03-31-2020 - Final 2020 - Financial Report - 2nd qt City Attorney's Communication City Council Communication ADJOURNMENT If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the City of Pensacola Page 12 222 West Main Street Pensacola, FL 32502