Agenda Conference

City of Pensacola Agenda Conference Agenda - Final Monday, July 12, 2021, 3:30 PM Hagler-Mason Conference Room, 2nd Floor Members of the public may attend the meeting in person. City Council encourages those not fully vaccinated to wear face coverings that cover their nose and mouth. The meeting can be watched via live stream at cityofpensacola.com/428/Live-Meeting-Video. ROLL CALL PRESENTATION ITEMS REVIEW OF CONSENT AGENDA ITEMS 1. 21-00503 AWARD OF CONTRACT TO A.E. NEW, JR., INC. FOR INVITATION TO BID (ITB) #21-017 EAST PENSACOLA HEIGHTS CLUBHOUSE RENOVATIONS Recommendation: That City Council award a contract to A.E. New, Jr., Inc. for ITB 21-017 East Pensacola Heights Clubhouse Renovations for $50,900.00 base bid, $9,500.00 additive alternate, and a 10% contingency of $6,040.00 for a total amount of $66,440.00. Further, that City Council authorize the Mayor to take all actions necessary to execute all contracts, related documents and to complete the project. Sponsors: Grover C. Robinson, IV Attachments: ITB 21-017 Tabulation Sheet ITB 21-017 Final Vendor Reference List City of Pensacola Page 1 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 2. 21-00525 AWARD OF CONTRACT FOR GULL POINT RESOURCE CENTER CHILLER REPLACEMENT Recommendation: That City Council award a contract to Daikin Applied Americas, Inc. for replacement of the chiller at Gull Point Resource Center for $73,506.67, using OMNIA Partners Cooperative Purchasing Agreement for Region 4 ESC #R200401. Further, that City Council authorize the Mayor to take all actions necessary to execute the contract and complete the project. Sponsors: Grover C. Robinson, IV Attachments: Gull Point Chiller Replacement Proposal 3. 21-00531 TENTATIVE MILLAGE RATE - FISCAL YEAR 2022 Recommendation: That City Council set the tentative Fiscal Year 2022 millage rate for the City of Pensacola at 4.2895 mils and for the Downtown Improvement District at 2.0000 mils and authorize the Mayor to set final levies in compliance with all property tax reform regulations. Further, that the Mayor may administratively adjust the final adopted millage rate upon receipt of the final valuation if the City’s final current year gross taxable value is reduced by more than 1%. Finally, that the first public hearing on the Fiscal Year 2022 millage rates be held on September 8, 2021, at 5:30 p.m. in Council Chambers. Sponsors: Grover C. Robinson, IV Attachments: Fiscal Year 2022 Taxable Value Estimates 4. 21-00539 CITY OF PENSACOLA HOUSING DEPARTMENT PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN (FY2021-2022) Recommendation: That City Council approve the Public Housing Agency (PHA) Annual Plan of the Housing Choice Voucher Program for Fiscal Year 2021-2022 for submission to the U.S. Department of Housing and Urban Development (HUD). Further, that the City Council authorize the Mayor to execute all documents relating to the Plan’s submission and Program’s Administration. Sponsors: Grover C. Robinson, IV Attachments: 50075-HCV 2022 2022 HUD-50077 CR Attach B.4 50077-SL-2-10 Attahment B.5 2022 goals and mission Attach B.6 RAB Survey Questions 2021 Survey analysis annual plan 2021 Attach B.7 Analysis Affidavit PHA plan published Public Hearing sign in sheet 6-16-2021 City of Pensacola Page 2 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 5. 21-00559 CITY OF PENSACOLA COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FIVE YEAR (FY 2020-2024) CONSOLIDATED PLAN AND FY 2020-2021 ANNUAL ACTION PLAN AND HOME INVESTMENT PARTNERSHIPS ACT (HOME) PROGRAM Recommendation: That City Council approve the Community Development Block Grant (CDBG) Five Year (FY 2020-2024) Consolidated Plan and FY 2020-2021 Annual Action Plan for the period October 1, 2020 through September 30, 2021 for submission to U. S. Department of Housing and Urban Development. Further, that City Council approve the City of Pensacola 2020-2021 CDBG and HOME Programs Proposed Budgets and Activities Summary. Finally, that City Council authorize the Mayor to take all actions necessary to execute all documents relating to the programs’ administration. Sponsors: Grover C. Robinson, IV Attachments: City of Pensacola CDBG Five Year (2020-2024) Consolidated Plan and FY 2020-2021 Annual City of Pensacola CDBG and HOME Programs Proposed Budgets and Activities Summary 6. 21-00560 CITY OF PENSACOLA FY 2021-2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AND HOME INVESTMENT PARTNERSHIPS ACT (HOME) PROGRAM Recommendation: That City Council approve the FY 2021-2022 CDBG Annual Action Plan for the period October 1, 2021 through September 30, 2022 for submission to U. S. Department of Housing and Urban Development. Further, that City Council approve the City of Pensacola 2021-2022 CDBG and HOME Programs Proposed Budgets and Activities Summary. Finally, that City Council authorize the Mayor to take all actions necessary to execute all documents relating to the programs’ administration. Sponsors: Grover C. Robinson, IV Attachments: City of Pensacola FY 2021-2022 CDBG Annual Action Plan City of Pensacola FY 2021-2022 CDBG and HOME Programs Proposed Budgets and Activities City of Pensacola Page 3 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 7. 21-00566 INTERLOCAL AGREEMENT BETWEEN THE COMMUNITY REDEVELOPMENT AGENCY AND CITY OF PENSACOLA FOR FUNDING OF THE COMMUNITY MARITIME PARK STADIUM IMPROVEMENTS Recommendation: That the City Council approve an Interlocal Agreement between the Community Redevelopment Agency (the “Agency”) and the City of Pensacola (the “City”) authorizing the Agency to fund up to $2,000,000 for certain improvements at the Community Maritime Park Blue Wahoos Stadium, including but not limited to artificial turf and LED stadium lighting. Sponsors: Grover C. Robinson, IV Attachments: Interlocal Agreement - CMP Stadium Improvements (002) 8. 21-00575 APPOINTMENT - WESTSIDE COMMUNITY REDEVELOPMENT BOARD Recommendation: That City Council appoint a redevelopment area resident, member of area neighborhood association or owner or operator of a business located in the redevelopment area to the Westside Community Redevelopment Board to fill an unexpired term ending January 31, 2024. Sponsors: Jared Moore Attachments: Member List Nomination Form - Lamar Brown Application of Interest - Lamar Brown Resume - Lamar Brown Ballot 9. 21-00596 DEDICATION OF A PLAQUE BY A TREE PLANTED IN MEMORY OF ANN DAVIS Recommendation: That City Council approve the Parks and Recreation Board recommendation to dedicate a plaque by a tree that was planted in memory of Ann Davis. Sponsors: Sherri Myers Attachments: 21-05-20 Parks and Rec Board Meeting Minutes - Draft Park Amenity Dedication Form - Ann Davis 10. 21-00597 ENVIRONMENTAL ADVISORY BOARD (EAB) RECOMMENDATION - COMPREHENSIVE REVIEW OF THE TREE ORDINANCE Recommendation: That City Council begin the process of a comprehensive review of the tree ordinance and assign this review to the Environmental Advisory Board. Sponsors: Jennifer Brahier City of Pensacola Page 4 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 REVIEW OF REGULAR AGENDA ITEMS (Sponsor) 11. 21-00588 CITY COUNCIL CONSENT TO THE MAYOR’S APPOINTMENT OF CHARLES PEPPLER AS CITY ATTORNEY Recommendation: That City Council consent to the Mayor’s appointment of Charles Peppler as City Attorney. Sponsors: Grover C. Robinson, IV Attachments: Resume - Charles V. Peppler 12. 21-00568 APPOINTMENTS - ESCAMBIA-PENSACOLA HUMAN RELATIONS COMMISSION Recommendation: That City Council appoint three individuals to the Escambia-Pensacola Human Relations Commission for a two year term expiring October 1, 2023. Sponsors: Jared Moore Attachments: Member List Application of Interest - Ron Helms Application of Interest - Joyce Hopson Nomination Form - Haley Morrissette Application of Interest - Haley Morrissette Resume - Haley Morrissette Nomination Form - Sydney Robinson Application of Interest - Sydney Robinson Ballot 13. 21-00573 REQUEST FOR VOLUNTARY ANNEXATION - AMR AT PENSACOLA, INC. Recommendation: That City Council approve the request for the voluntary annexation of one (1) parcel owned by AMR at Pensacola, Inc. Sponsors: Grover C. Robinson, IV Attachments: AMR at Pensacola, Inc. Annexation Request - 6-1-21 AMR at Pensacola Inc. Quit Claim Deed - 5-19-21 AMR at Pensacola, Inc. Survey Proposed Ordinance No. 31-21 Exhibit A - Map of Annexation Area City of Pensacola Page 5 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 14. 31-21 PROPOSED ORDINANCE NO. 31-21 - REQUEST FOR VOLUNTARY ANNEXATION - AMR PENSACOLA, INC. Recommendation: That City Council approve Proposed Ordinance No. 31-21 on first reading. AN ORDINANCE INCORPORATING AND ANNEXING A CERTAIN AREA CONTIGUOUS AND ADJACENT TO THE CITY OF PENSACOLA INTO THE CITY OF PENSACOLA AND DECLARING SAID AREA TO BE A PART OF THE CITY OF PENSACOLA; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 31-21.doc Exhibit A - Map of Annexation Area 15. 21-00537 EMERGENCY HOUSING VOUCHER PROGRAM SERVICE AGREEMENT WITH OPENING DOORS NORTHWEST FLORIDA, INC. (NWFL) Recommendation: That City Council approve the Emergency Housing Voucher Program Service Agreement with Opening Doors Northwest Florida, Inc. (NWFL) for the joint implementation of the Emergency Housing Voucher Program. Further, that City Council adopt a supplemental Budget Resolution appropriating the funding for this program. Finally, that City Council authorize the Mayor to take all actions necessary to execute all documents relating the program’s implementation and administration. Sponsors: Grover C. Robinson, IV Attachments: Agreement for Services between City of Pensacola and Opening Doors Northwest Florida, Inc. Supplemental Budget Resolution No. 2021-39 Supplemental Budget Explanation No. 2021-39 16. 2021-39 SUPPLEMENTAL BUDGET RESOLUTION NO. 2021-39 - U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT EMERGENCY HOUSING VOUCHER PROGRAM SERVICE FEE FUNDS Recommendation: That City Council adopt Supplement Budget Resolution No. 2021-39. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPRORIATIONS FOR FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2021-39 Supplemental Budget Explanation No. 2021-39 City of Pensacola Page 6 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 17. 21-00529 AMENDMENT NO. 5 TO THE USE AGREEMENT WITH NORTHWEST FLORIDA PROFESSIONAL BASEBALL FOR THE VINCE J. WHIBBS SR. COMMUNITY MARITIME PARK Recommendation: That City Council approve Amendment No. 5 to the Multi-Use Facility Non-Exclusive Use Agreement with Northwest Florida Professional Baseball LLC (NFPB) for the Vince J. Whibbs Sr. Community Maritime Park (CMP), renewing per the terms of the Agreement for two additional 5-year periods through March 30, 2032; and providing for the reimbursement to NFPB of various capital improvements for an amount not to exceed $2,000,000. Further, that City Council authorize the Mayor to execute all necessary documents related to the implementation of this Amendment. Sponsors: Grover C. Robinson, IV Attachments: 5th Amendment to NFPB Use Agreement at CMP - revised draft 18. 21-00572 DISPOSITION OF REAL PROPERTY FOR REDEVELOPMENT - UPLAND AND SUBMERGED LAND IN BAYLEN SLIP SOUTH OF HARBOURVIEW ON THE BAY BUILDING Recommendation: That City Council approve the publication of the notice of intention to dispose of upland and submerged real property (portion of Parcel Ref. No. 000S009100001034) located in inland waterway Baylen Slip directly south of the Harbourview on the Bay building at 25 West Cedar Street, via lease, with acceptance of redevelopment submittals during the statutorily required notice period for City-owned parcels located in a designated community redevelopment area (CRA). Sponsors: Grover C. Robinson, IV Attachments: Legal Ad - Notice for Baylen Slip behind Harbourview - draft Map - Baylen Slip Proposed Lease Area 19. 21-00484 AWARD OF BID NO. 21-027 PENSACOLA INTERNATIONAL AIRPORT RUNWAY OBJECT FREE AREA (ROFA) ROADWAYS REALIGNMENT Recommendation: That City Council award Bid No. 21-027, Pensacola International Airport Runway Object Free Area (ROFA) Roadways Realignment, to J. Miller Construction , Inc., the lowest and most responsible bidder with a base bid of $606,945.16, plus a 10% contingency in the amount of $60,694.52, for a total amount of $667,639.68. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: ITB#21-027 Bid Tabulation ITB #21-027 Final Reference List City of Pensacola Page 7 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 20. 2021-48 RESOLUTION NO. 2021-48 - PROVIDING FOR A MORATORIUM ON THE EVICTION OF HOMELESS INDIVIDUALS WITHIN THE CITY OF PENSACOLA Recommendation: That City Council adopt Resolution No. 2021-48: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PENSACOLA DECLARING A MORATORIUM ON THE EVICTION OF HOMELESS INDIVIDUALS ENCAMPED UNDER THE I-110 OVERPASS AND WITHIN THE HOLLICE T. WILLIAMS PARK IN THE CITY OF PENSACOLA; PROVIDING FOR AN EFFECTIVE DATE Sponsors: Ann Hill Attachments: Resolution No. 2021-48 - corrected by Legal 21. 2021-41 SUPPLEMENTAL BUDGET RESOLUTION NO. 2021-41 - APPROPRIATING FUNDING FOR HURRICANE SALLY INSURANCE PROCEEDS TO REPAIR PORT OF PENSACOLA WAREHOUSE #9/10 Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2021-41. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2021-41 Supplemental Budget Explanation No. 2021-41 22. 2021-40 SUPPLEMENTAL BUDGET RESOLUTION NO. 2021-40 - APPROPRIATING FUNDING IN RELATION TO THE AMERICAN RESCUE PLAN ACT (ARPA) FOR (1) PREMIUM PAY AND (2) EMPLOYEE VACCINATION INCENTIVE PAY Recommendation: That City Council adopt Supplemental Budget Resolution No. 2021-40. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2021-40.pdf Supplemental Budget Explanation No. 2021-40.pdf City of Pensacola Page 8 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 23. 2021-33 SUPPLEMENTAL BUDGET RESOLUTION NO. 2021-33 - LAW ENFORCEMENT TRUST FUND (LETF) PURCHASES FOR THE PENSACOLA POLICE DEPARTMENT Recommendation: That the City Council adopt Supplemental Budget Resolution No. 2021-33. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2021-33 Supplemental Budget Explanation No. 2021-33 Letter of Certification Big Brothers Big Sisters of Northwest Florida LETF Application 24. 21-00561 PENSACOLA INTERNATIONAL AIRPORT - FEDERAL AVIATION ADMINISTRATION GRANT AGREEMENT 3-12-0063-046-2021 Recommendation: That City Council approve and authorize the Mayor to execute the acceptance of the Federal Aviation Administration Airport Improvement Program (AIP) Grant 3-12-0063-046-2021 in the amount of $1,571,948 for the design, construction, and construction administration of the Runway Object Free Area (ROFA) Roadway Realignments and the design of Taxiway A Rehabilitation at the Pensacola International Airport. Further, that City Council authorize the Mayor to take all actions necessary relating to the finalization of the grant. Finally, that City Council adopt a supplemental budget resolution to appropriate the grant funds. Sponsors: Grover C. Robinson, IV Attachments: Grant Agreement 3-12-0063-046-2021.pdf Supplemental Budget Resolution No. 2021-42.pdf Supplemental Budget Explanation No. 2021-42.pdf City of Pensacola Page 9 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 25. 2021-42 SUPPLEMENTAL BUDGET RESOLUTION NO. 2021-42 - FEDERAL AVIATION ADMINISTRATION GRANT AGREEMENT 3-12-0063-046-2021 Recommendation: That City Council adopt Supplemental Budget Resolution No. 2021-42. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2021-42.pdf Supplemental Budget Explanation No. 2021-42.pdf 26. 27-21 PROPOSED ORDINANCE NO. 27-21 - AMENDMENT TO LAND DEVELOPMENT CODE SECTION 12-6-6 (8) - HERITAGE TREES Recommendation: That City Council adopt Proposed Ordinance No. 27-21 on second reading: AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE, TREE/LANDSCAPE REGULATIONS CHAPTER 12, SECTION 12-6-6(8) HERITAGE TREES; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Jennifer Brahier Attachments: Proposed Ordinance No. 27-21 5-11-21 LH minutes - Planning Board CONSIDERATION OF ANY ADD-ON ITEMS FOR DISCUSSION 27. 21-00600 H.O.P.E. FOUNDATION FUNDING FOR NEEDED FIRE SUPPRESSION SYSTEM. Sponsors: Ann Hill 28. 21-00576 SUBMITTALS FROM PUBLIC NOTICE FOR DISPOSITION OF REAL PROPERTY FOR REDEVELOPMENT - LOTS 4 AND 5 AT VINCE J. WHIBBS SR. COMMUNITY MARITIME PARK Sponsors: Grover C. Robinson, IV Attachments: Proof of Publication - Notice for Lots 4 and 5 CMP Council Action - Approving Legal Notice for Lots 4 and 5 CMP - April 22, 2021 Submittal - Caldwell Associates Submittal - Carson Lovell Submittal - Inspired Communities City of Pensacola Page 10 222 West Main Street Pensacola, FL 32502 Agenda Conference Agenda - Final July 12, 2021 29. 21-00595 MAINTENANCE OF THE COMMUNITY MARITIME PARK Sponsors: Sherri Myers Attachments: 2019 Breakdown - Stadium vs Other 19 and 20 30. 21-00594 TURNING CITY OWNED STORMWATER PONDS INTO GREEN SPACES AND/OR MAKING THEM AESTHETICALLY PLEASING SO AS NOT TO HAVE A NEGATIVE IMPACT ON BUSINESSES AND NEIGHBORHOODS. Sponsors: Sherri Myers 31. 21-00593 FLOODING AND DRAINAGE ISSUES ON SOUTH DEVILLIERS Sponsors: Sherri Myers Attachments: 20210619_114731 20210619_114657 20210619_120553 READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS CITY ADMINISTRATOR'S COMMUNICATION CITY ATTORNEY'S COMMUNICATION CITY COUNCIL COMMUNICATION ADJOURNMENT If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services. City of Pensacola Page 11 222 West Main Street Pensacola, FL 32502