Agenda Conference

City of Pensacola Agenda Conference Agenda Monday, June 13, 2022, 3:30 PM Hagler-Mason Conference Room, 2nd Floor Members of the public may attend the meeting in person. City Council encourages those not fully vaccinated to wear face coverings that cover their nose and mouth. The meeting can be watched via live stream at cityofpensacola.com/video. ROLL CALL PRESENTATION ITEMS 1. 22-00667 PRESENTATION FROM WOOD AND FDOT DISTRICT 3 ADMINISTRATION REGARDING THE CARPENTERS CREEK PROJECT AT THE WATERFORD Recommendation: That City Council receive a presentation from the Carpenters Creek Restoration Consultant Wood and Administration from FDOT District 3. Sponsors: Sherri Myers 2. 22-00666 PRESENTATION FROM RAND HICKS - PARKS AND RECREATION BOARD UPDATE Recommendation: That City Council receive a presentation from Rand Hicks, Chair of the Parks and Recreation Board providing an update on Board activity. Sponsors: Ann Hill REVIEW OF CONSENT AGENDA ITEMS 3. 22-00454 CITY OF PENSACOLA HOUSING DEPARTMENT PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FY 2022-2023 Recommendation: That City Council approve the Public Housing Agency (PHA) Annual Plan of the Housing Choice Voucher Program for Fiscal Year 2022-2023 for submission to the U.S. Department of Housing and Urban Development (HUD). Further, that the City Council authorize the Mayor to execute all documents relating to the Plan’s submission and program’s administration. Sponsors: Grover C. Robinson, IV Attachments: City of Pensacola Housing Department Public Housing Agency (PHA) Annual Plan FY 2022-20 City of Pensacola Page 1 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 4. 22-00632 AWARD OF FIVE YEAR CONTRACT TO WARREN AVERETT, LLC FOR REQUEST FOR PROFESSIONAL AUDITING SERVICES Recommendation: That City Council enter into a five (5) year contract with Warren Averett, LLC for Professional Auditing Services. Further, that City Council authorize the City Council President to take all actions necessary to negotiate and execute the contract, as well as approve and execute the annual letters of engagement. Sponsors: Grover C. Robinson, IV Attachments: May 31, 2018 Contract for Auditing Services.pdf 5. 22-00464 AWARD OF BID NO. 22-042 OSCEOLA GOLF COURSE DRAINAGE & FEMA IMPROVEMENTS Recommendation: That City Council award Bid No. 22-042 Osceola Golf Course - FEMA Repairs Project to Empire Builders Group, Inc., the lowest responsive and responsible bidder with a base bid of $584,056.34 plus a 20% contingency in the amount of $116,811.27 for a total amount of $700,867.61. Further, that City Council authorize the Mayor to execute the contract and take all action necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: Bid Tabulation, Bid No. 22-042 Final Vendor Reference List, Bid No. 22-042 6. 22-00491 AWARD OF CONTRACT - ITB NO. 22-017 - ESCALATORS MODERNIZATION AT PENSACOLA INTERNATIONAL AIRPORT - KONE INC. Recommendation: That City Council award Bid No. 22-017 for Escalator Modernization at Pensacola International Airport, to KONE Inc. of Spanish Fort, Alabama, with a base bid of $998,845.00, plus a 10% contingency of $99,884.50, for a total of $1,098,729.50. Further, that City Council authorize the Mayor to take all actions necessary to execute the contract and complete the project. Sponsors: Grover C. Robinson, IV Attachments: ITB No. 22-017 Tabulation of Bids ITB 22-017 No. Final Vendor Reference List City of Pensacola Page 2 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 7. 22-00628 AWARD PROPOSALS FROM ENGINEERED COOLING SERVICES FOR INSTALLATION OF NEEDLEPOINT BIPOLAR IONIZATION UNITS AT CITY HALL AND THE PENSACOLA POLICE DEPARTMENT ( PPD). Recommendation: That City Council approve contracting with Engineered Cooling Services for the installation of Needlepoint Bipolar Ionization units by means of the National Cooperative Purchasing Alliance (NCPA) Contract 2022-8735694369 in the amount of $132,815 for City Hall and NCPA Contract 2022-6909862297 in the amount of $84,006 for the Pensacola Police Department. Further, that City Council authorize the Mayor to execute the installation proposals and take all actions necessary to complete the project. Sponsors: Grover C. Robinson, IV Attachments: City Hall - Installation Proposal Pensacola Police Department - Installation Proposal 8. 22-00673 MAYORAL APPOINTMENTS - DOWNTOWN IMPROVEMENT BOARD (DIB) Recommendation: That City Council affirm the Mayor’s appointment of Nathan Hollar and reappointment of Jean Pierre N’dione to the Downtown Improvement Board (DIB) for a term of three (3) years expiring June 30, 2025. Sponsors: Grover C. Robinson, IV Attachments: Resume - Nathan Holler Application of Interest - Jean Pierre N'dione REVIEW OF REGULAR AGENDA ITEMS (Sponsor) 9. 22-00481 PUBLIC HEARING - PROPOSED AMENDMENT TO THE COMPREHENSIVE PLAN - PROPERTY RIGHTS ELEMENT- AND TRANSMITTAL TO THE DEPARTMENT OF ECONOMIC OPPORTUNITY Recommendation: That City Council conduct the first of two required public hearings on June 16, 2022 to consider the proposed amendment to the City’s Comprehensive Plan specific to the Property Rights Element and transmittal to the Department of Economic Opportunity for review. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 27-22 Planning Board Minutes November 9, 2021 City of Pensacola Page 3 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 10. 27-22 PROPOSED ORDINANCE NO. 27-22 - PROPOSED AMENDMENT TO THE COMPREHENSIVE PLAN - PROPERTY RIGHTS ELEMENT Recommendation: That City Council approve Proposed Ordinance No. 27-22 on first reading. AN ORDINANCE APPROVING FOR ADOPTION, FOLLOWING THE REQUIRED STATUTORY REVIEW PROCESS BY THE STATE OF FLORIDA, AMENDMENTS TO THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA, FLORIDA, PROPERTY RIGHTS ELEMENT; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 27-22 Planning Board Minutes November 9, 2021 11. 22-00485 PUBLIC HEARING - PROPOSED AMENDMENT TO THE COMPREHENSIVE PLAN -COASTAL MANAGEMENT ELEMENT - AND TRANSMITTAL TO THE DEPARTMENT OF ECONOMIC OPPORTUNITY Recommendation: That City Council conduct the first of two required public hearings on June 16, 2022 to consider the proposed amendment to the City’s Comprehensive Plan specific to the Coastal Management Element and transmittal to the Department of Economic Opportunity for review. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 29-22 Planning Board Minutes April 12 2022 - DRAFT 12. 29-22 PROPOSED ORDINANCE NO. 29-22 - PROPOSED AMENDMENT TO THE COMPREHENSIVE PLAN - COASTAL MANAGEMENT ELEMENT Recommendation: That City Council approve Proposed Ordinance No. 29-22 on first reading. AN ORDINANCE APPROVING FOR ADOPTION, FOLLOWING THE REQUIRED STATUTORY REVIEW PROCESS BY THE STATE OF FLORIDA, AMENDMENTS TO THE COMPREHENSIVE PLAN OF THE CITY OF PENSACOLA, FLORIDA, COASTAL MANAGEMENT ELEMENT; REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 29-22 Planning Board Minutes April 12 2022 - DRAFT City of Pensacola Page 4 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 13. 22-00663 CITY COUNCIL CONSENT TO THE MAYOR’S APPOINTMENT OF ADRIAN STILLS AS PARKS AND RECREATION DIRECTOR FOR THE CITY OF PENSACOLA. Recommendation: That City Council consent to the Mayor’s appointment of Adrian Stills as Parks and Recreation Director of the City of Pensacola in accordance with the City Charter Section 4.01(a)(7). Sponsors: Grover C. Robinson, IV Attachments: Parks & Recreation Director Application-Adrian Stills 14. 22-00648 APPOINTMENT - PARKS AND RECREATION BOARD Recommendation: That City Council appoint one individual to the Parks and Recreation Board to fill an unexpired term ending March 31, 2025. Sponsors: Ann Hill Attachments: Member List Application of Interest - Del Sherburne Nomination Form - Del Sherburne Nomination Form - Morgan Tufto Application of Interest - Morgan Tufto Ballot 15. 22-00674 EXTENSION OF THE DOCKLESS SHARED MICROMOBILITY PILOT PROGRAM OPERATING AGREEMENT AND PERMIT WITH BIRD RIDES, INC. Recommendation: That City Council approve extending the dockless shared micromobility pilot program operating agreement and permit with Bird Rides, Inc. from July 18, 2022 through July 21, 2022. Sponsors: Grover C. Robinson, IV Attachments: Amendment to Bird Operating Agreement - Draft Bird Operating Agreement – June 30, 2021 Ordinance No. 02-22 Amending Dockless Shared Micromobility Pilot Program – February 10, 2 City of Pensacola Page 5 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 16. 22-00635 LEASE AMENDMENT - MONUMENT TO WOMEN VETERANS INC. LEASE FOR THE FORMER AMTRAK BUILDING & PARKING LOT AND CONFIRMATION OF LOCAL OPTION SALES TAX (LOST) ALLOCATION CONDITION Recommendation: That City Council approve the Amendment to the Lease with Monument to Women Veterans for the former Amtrak building and parking lot. Further, that City Council authorize the Mayor to take all actions necessary to execute the Amendment to the Lease. Finally, that City Council confirm that the $40,000 currently allocated to the Monument to Women’s Veterans Inc. is to be used only on the construction of the monument for eligible LOST expenses and that these funds may only be distributed if all the necessary funds have been confirmed to be raised for the construction of the monument. Sponsors: Grover C. Robinson, IV Attachments: Amendment to Monument to Women Veterans Amtrak Lease - February 2022 draft Monument to Women Veterans Lease - fully executed Council Approval of Negotiated Lease for Amtrak Station - 12-10-2020 9.8.21 City Council - Verbatim Transcript of Council Discussion regarding $40,000 allocation 17. 22-00657 AMENDMENT TO THE INTERLOCAL AGREEMENT WITH ESCAMBIA COUNTY FOR LIBRARY SERVICES Recommendation: That City Council approve the Amendment to Interlocal Agreement between Escambia County and the City of Pensacola relating to the West Florida Public Library System. Further, that City Council authorize the Mayor to take all actions necessary to execute the agreement as amended. Sponsors: Grover C. Robinson, IV Attachments: Amendment to Interlocal Agreement for Library Services - Draft Interlocal Agreement for Library Services - July 19, 2013 City of Pensacola Page 6 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 18. 2022-065 RESOLUTION NO. 2022-065 - ESTABLISHING THE CITY COUNCIL DISCRETIONARY FUND POLICY Recommendation: That City Council adopt Resolution No. 2022-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PENSACOLA, FLORIDA; AMENDING THE POLICIES OF THE CITY COUNCIL AND ESTABLISHING THE DISCRETIONARY FUND POLICY; PROVIDING SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING AN EFFECTIVE DATE. Sponsors: Jared Moore Attachments: Resolution No. 2022-065 Policy 3.28 - City Council Discretionary Fund Policy Council Discretionary Fund Agreement (Attachment 2) 19. 2022-059 SUPPLEMENTAL BUDGET RESOLUTION NO. 2022-059 - EMPLOYEE MORALE FUND Recommendation: That City Council adopt Supplemental Budget Resolution No. 2022-059. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022; PROVIDING FOR AN EFFECTIVE DATE. Attachments: Supplemental Budget Resolution No. 2022-059 Supplemental Budget Explanation No. 2022-059 20. 2022-062 SUPPLEMENTAL BUDGET RESOLUTION NO. 2022-062 - DOCKLESS SHARED MICROMOBILITY PILOT PROGRAM PERMIT FEES Recommendation: That City Council adopt Supplemental Resolution No. 2022-062. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022, PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2022-062 Supplemental Budget Explanation No. 2022-062 City of Pensacola Page 7 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 21. 2022-052 SUPPLEMENTAL BUDGET RESOLUTION NO. 2022-052 - FEDERAL LAW ENFORCEMENT TRUST FUND PURCHASES FOR THE PENSACOLA POLICE DEPARTMENT Recommendation: That City Council adopt Supplemental Budget Resolution No. 2022-052. A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2022-052 Supplemental Budget Explanation No. 2022-052 Letter of Certification Resolution No. 2022-052 22. 2022-058 SUPPLEMENTAL BUDGET RESOLUTION NO. 2022-058 - PORT OF PENSACOLA -CEMEX ENGINEERING FUNDING Recommendation: That City Council adopt supplemental Budget Resolution No. 2022-058 A RESOLUTION AUTHORIZING AND MAKING REVISIONS AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING SPETEMBER 30, 2022; PROVIDING FOR AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Supplemental Budget Resolution No. 2022-058 Supplemental Budget Explanation No. 2022-058 23. 28-22 PROPOSED ORDINANCE NO. 28-22 - BAARS PARK DEVELOPMENT Recommendation: That City Council approve Proposed Ordinance No. 28-22 on first reading: Sponsors: Jared Moore Attachments: Proposed Ordinance No. 28-22 Tree Canopy Study City of Pensacola Page 8 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 24. 25-22 PROPOSED ORDINANCE NO. 25-22 AMENDMENT TO CITY CODE SECTION 4-3-97 - SANITATION COLLECTION FEE AND THE SANITATION EQUIPMENT SURCHARGE Recommendation: That City Council approve Proposed Ordinance No. 25-22 on first reading: AN ORDINANCE AMENDING SECTION 4-3-97 OF THE CODE OF THE CITY OF PENSACOLA, FLORIDA; PROVIDING FOR INCREASE IN SANITATION COLLECTION FEES AND THE SANITATION EQUIPMENT SURCHARGE; AND ADDING ADDITIONAL FEES; PROVIDING FOR SEVERABILITY; REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance No. 25-22 Geosyntec, LLC Rate Study Report Final Pensacola Pro Forma Final 25. 26-22 PROPOSED ORDINANCE NO. 26-22 - RENEWAL OF AUTHORIZATION AND APPROVAL OF THE LIBRARY MUNICIPAL SERVICES TAXING UNIT (MSTU) WITHIN THE CITY LIMITS Recommendation: That City Council adopt Proposed Ordinance No. 26-22 on second reading: AN ORDINANCE PROVIDING FOR THE RENEWAL OF AUTHORIZATION AND APPROVAL OF THE APPLICATION OF THE MUNICIPAL SERVICES TAXING UNIT FOR LIBRARY SERVICES WITHIN THE CITY LIMITS OF THE CITY OF PENSACOLA; PROVIDING FOR SEVERABILITY; PROVIDING A REPEALING CLAUSE; PROVIDING AN EFFECTIVE DATE. Sponsors: Grover C. Robinson, IV Attachments: Proposed Ordinance. No. 26-22 Ordinance No. 27-12 – Authorizing and Approving the Library Municipal Services Taxing Unit CONSIDERATION OF ANY ADD-ON ITEMS FOR DISCUSSION 26. 22-00629 QUARTERLY FINANCIAL REPORT - SIX MONTHS ENDING MARCH 31, 2022 (UNAUDITED) - FINANCE DIRECTOR AMY LOVOY Sponsors: Grover C. Robinson, IV Attachments: Financial Report - Six Months Ending March 31, 2022 (Unaudited).pdf Financial Report Presentation - Six Months Ending March 31, 2022 (Unaudited) City of Pensacola Page 9 222 W. Main Street Pensacola, FL 32502 Agenda Conference Agenda June 13, 2022 READING OF ITEMS FOR COUNCIL AGENDA COMMUNICATIONS CITY ADMINISTRATOR'S COMMUNICATION CITY ATTORNEY'S COMMUNICATION CITY COUNCIL COMMUNICATION ADJOURNMENT If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs and activities. Please call 435-1606 (or TDD 435-1666) for further information. Request must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services. City of Pensacola Page 10 222 W. Main Street Pensacola, FL 32502